IFB-FQ11311/MR Electrician Labor Maryland, Virginia, and - PDF document

IFB-FQ11311/MR Electrician Labor Maryland, Virginia, and Washington, DC Pre-Bid Conference Meeting Room, Lobby Level Washington Metropolitan Area Transit Authority 600 Fifth Street, NW Washington, DC 20001 June 29, 2011 1:00 p.m. Agenda 1. Handouts 1 Agenda 2 Disclaimer regarding changes to the solicitation 3 Advance Notice to Bidders, Revision No. 1 4 WMATA Certified DBE Electrical Contractors 5 Special Conditions 2.01, Commencement, Prosecution and Completion of the Work 6 Care in Bid Letter 7 Question Form 8 Pre Bid Conference Attendees List (Posted on wmata.com on 6/30/11) 2. Welcome and Introduction of Authority Speakers Miles Rosner Contract Administrator, Office of mrosner@wmata.com Procurement and Materials 202-962-2710 Fax 202-962-6120 Phillip Barrett, Jr. Vendor Relations Representative, pbarrettjr@wmata.com Office of Procurement and Materials 202-962-1408, Nadir Jones Disadvantage Business Enterprise njones@wmata.com , 202-962-1854 Anthony (Don) Construction Safety Liaison Officer, Gilmour Office of Safety and Risk Protection Jim Hamilton Insurance Manager Sharrone Scott Insurance Technician Kelly Reahl Construction Engineer, Infrastructure Renewal Program

IFB-FQ11311, Electrician Labor, Pre-Bid Conference Agenda Page 2 3 Useful websites Doing Business W ith W MATA http://www.wmata.com/business/ Disadvantage Business Enterprise http://www.wmata.com/business/disadvantaged_business_enterp rise/ Vendor Registration http://www.wmata.com/business/procurement_and_contracting/v endor_registration.cfm Solicitation Posting, http://www.wmata.com/business/procurement_and_contracting/s www.wmata.com olicitations/index.cfm Solicitation Posting, https://www.fbo.gov/ Search Agency “W ashington Metropolitan FedBizOpps.gov Area Transit Authority“ 4. Publicizing Solicitation - The IFB was publicized and on www.wmata.com and FedBizOpps.System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner 5. IFB and Amendment(s) distribution (PDF format) - No charge . . . Miles Rosner a. IFB was posted on www.wmata.com in Adobe PDF format and is downloadable. b. Amendment(s), if any, will be posted on www.wmata.com within the IFB posting and will be downloadable. c. Pre Bid Conference Materials - Will be uploaded to www.wmata.com within the IFB posting and will be downloadable. d. Free download from www.wmata.com specifically http://vrs.wmata.com/oscripts/vrs/main/sol_search.cfm by WMATA registered vendors. e. In order to avoid IFB download problems, please immediately download the latest version of Adobe Acrobat Reader (Currently Version X (10.1)) available for free at http://get.adobe.com/reader/ 6. WMATA Vendor Registration System . . . . . . . . . . . . . . . . . . . . Phillip Barrett, Jr. The online vendor registration module will be disabled from June 27th through July 7th. a. Free registration and updates for all firms. b. Current vendors who have received a direct payment from WMATA 1. Should self-update company information https://supplier.wmata.com/psp/supplier/SUPPLIER/ERP/h/?tab=D EFAULT c. Vendors who have registered with WMATA but have not received a direct payment from WMATA. 1. Should self-update company information https://supplier.wmata.com/psp/supplier/SUPPLIER/ERP/h/?tab=D EFAULT

IFB-FQ11311, Electrician Labor, Pre-Bid Conference Agenda Page 3 d. New vendors (not b. or c. above) 1. Must complete self-registration 2. User Id’s and password are part of self registration 3. http://www.wmata.com/business/procurement_and_contracting/ven dor_registration.cfm e. Vendor Relations - Phillip Barrett, Jr at pbarrettjr@wmata.com , please copy Miles Rosner at mrosner@wmata.com . Vendor Relations Hotline - 202-962-1408 7. Solicitation Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner a. Standard disclaimer that Pre-Bid Conference explanations do not qualify the terms of the solicitation and specifications. Changes to the solicitation can only be made by an amendment executed by the Contracting Officer. b. Structure of Contract 1 Indefinite Delivery and Indefinite Quantity with Economic Price Adjustment c. Solicitation Instructions 1. SI 12, Bidders Qualificaitons 2. SI 13, Award of Contract 3. SI 14, Pre-Award Information 4. SI 21, Davis Bacon Wage Determination 5. SI 22, Bid Bond Requirements 6. SI 23, Licenses d. Amendments 1. Amendments are the only method of changing the IFB contents. 2. Possible wage rate changes, technical changes, scope changes, etc. 3. Amendments must be downloaded from the www.wmata.com in the same location as the IFB. 4. Contact Miles Rosner to confirm number of amendments at mrosner@wmata.com (preferred), fax 202-962-2038, or phone 202-962-2710 . f. Review the Notes to Bidders (attached) g DBE Participation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nadir Jones 1. DBE Goal - 25% 2. WMATA DBE Disclosure Affidavit 3. DBE Manufacturer’s Affidavit 4. Schedule B Information for Determining Joint Venture Eligibility 5. Certification letter of the DBE regular dealer/supplier, 6. DBE Unavailability 7. DBE and non-DBE Contractors are invited to confer after the Pre Bid Conference.

IFB-FQ11311, Electrician Labor, Pre-Bid Conference Agenda Page 4 h. Appendix C - Bidders’s List Form I. Representations and Certifications a. Buy America j. Bid Envelope 1. Name of Firm 2. IFB No. 3. Number of Amendments Received 4. Virginia Contractor License Number k. Bid Contents (inside the bid envelope) 1. Bid Envelope 2. Bid Form (2 pages) 3. Representations and Certifications 4. Unit Price Schedule 5. Bidders List Form 6. Bid Bond 7. Schedule of DBE Participation 8. Letter(s) of Intent to Perform as a Subcontractor /Joint Venture 9. If applicable, DBE Unavailability l. Do not do the following a. Qualify your bid b. Alter the Bidding documents c. Place non-bid items in the envelope 8. Special Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner a. 2.1 Commencement, Prosecution, and Completion of the work a. Base and Four Option Years b. Economic Price Adjustment c. Order for Services Procedure b. 2.2 Liquidated Damages c. 2.3 Contracts and Bonds. Also, see Notes to Offerors d. 2.6 Work to be performed by the contractor e. 2.13 Indemnification and Insurance a. Railroad Protective Liability Insurance f. 2.15 Safety/Environmental Requirements f. 2.29 and Appendix D Wage Rates g. 2.43 Contractor’s Employees h. 2.44 Hours of Work j. 2.45 Licenses I. 2.69 Multi-year Contracts -- Non-availability of Funds

IFB-FQ11311, Electrician Labor, Pre-Bid Conference Agenda Page 5 9. Contractor Employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner a. Qualifications b. Background checks c. Railroad Safety Training d. WMATA Contractor Identification badges 10. Order for Services Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner a. OFS issuance and Form b. OFS Daily Work Tracking c. OFS Billing d. OFS Payments and retention e. OFS Substantial Completion Inspection f. OFS Closeout 11. Care in Bid Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner 12. Technical Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Kelly Reahl a. Overview of the work b. PowerPoint Presentation 13. Bidding/Pricing Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner 1. Labor Only 2. Materials and Equipment - None (small tools only) 3. Field Ovehead - Little or none. No need for trucks, warehousing, large tools, etc. 4. G & A 14. Questions Must be submitted in writing. Complete the Question forms that were provided to the attendees and give to Miles Rosner. Any post Pre Proposal Conference questions should use the same form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner 15. Distribution of Pre Bid Conference Handout and Attendees list . . Miles Rosner A. Handout was given to all attendees at start of meeing B. Handout and Attendees list will be posted be posted on www.wmata.com along with the solicitation by COB on Thursday, June 30, 2011 16. DBE and non-DBE Prime Contractors are invited to confer after the Pre Bid Conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Miles Rosner

IFB-FQ11311, Electrician Labor, Pre-Bid Conference Agenda Page 6 IMPORTANT NOTICE Disclaimer regarding changes to the solicitation REMARKS AND EXPLANATIONS AT THIS Pre-Bid CONFERENCE SHALL NOT QUALIFY THE TERMS OF THE SOLICITATION. ALL CONFEREES ARE ADVISED THAT UNLESS THE SOLICITATION IS AMENDED IN WRITING, IT WILL REMAIN UNCHANGED AND THAT IF AN AMENDMENT IS ISSUED, NORMAL PROCEDURES RELATING TO THE ACKNOWLEDGMENT AND RECEIPT OF SOLICITATION AMENDMENTS SHALL BE APPLIED.