Financial Management School You Can’t Afford to go to War Without us! Identify GFEBS Master Data Elements 1 AS OF: March 2020
Financial Management School You Can’t Afford to go to War Without us! Terminal Learning Objective Identify GFEBS Master Data Elements. Action: Conditions : Given access to DFAS-IN Manual 37-100-FY, Army Financial Management website, DODFMR, www.asafm.army.mil, and Operational Environment (OE) and variables. Standards : Identify a GFEBS line of accounting and the elements of the line of accounting with a minimum of 80 % accuracy . 2
Financial Management School You Can’t Afford to go to War Without us! Identify GFEBS Master Data Elements 3
Financial Management School You Can’t Afford to go to War Without us! Master Data/Line of Accounting 021202011D12 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 Object Class/Funded Program Application of Funds Cost Element/ Commitment Dept. Code - 021 Item/EOR GFEBS Assigned Appropriation Symbol- 2020 Reference Years of Availability- 1 General Ledger Chart of Number Accounts – 6100 Supplemental Appr. ID- 1 Object Class – 26 Fund Type Designator - D Fiscal Year of Issue- 12 Additional Specific Detail - 17 Blank Space Fiscal Station Number (FSN) Funds Center/Cost Center _ Funds Center- A2ABN Functional Area Cost Center- 2ABN00 Army Program Element - 131096 Break down of the A2ABN Management Decision Package - QLOG Appropriation Sponsor- A Blank Operating Agency - 2A Funding Level 3 - B Funding Level 4 - N 4
Financial Management School You Can’t Afford to go to War Without us! Application of Funds 021202011D12 The Application of Funds is comprised of seven elements. • Department Code (021) • Appropriation Symbol (2020) • Years of Availability (1) • Supplemental Appropriation ID (1) • Fund Type Designator (D) • Fiscal Year of Issue (12) • Blank Space 021202011D12 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 5
Financial Management School You Can’t Afford to go to War Without us! Check On Learning 021 2020 11D12 A2ABN2ABN0001 6100.2617 131079QDPW CA200 W2HXAA54210012 021001 Q. How many elements are there in the Application of Funds? Q. In the application of funds , what part does 2020 represent in this LOA ? Q. The Department Code is normally a two or three-digit number that identifies the military department or government entity responsible for administering the appropriation. 6
Financial Management School You Can’t Afford to go to War Without us! Fund Center/Cost Center • Fund Center (A2ABN) – Fund Center record contains information about specific organizational elements within the Army that are authorized to receive, distribute, and manage funds. • Cost Center (2ABN00) – Cost Centers are cost objects in the Controlling Area of GFEBS that represent an organizational unit where cost are incurred. The organizational unit can be defined based on functional requirements, allocation criteria, physical location, or responsibility for costs. 021202011D12 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 7
Financial Management School You Can’t Afford to go to War Without us! Cost Element/Commitment Item/EOR Cost Element/Commitment Item and EOR 6100.2617 Is an eight-digit code that identifies the nature or the physical characteristics of the expenditure (such as military and civilian pay; travel of personnel; supplies; equipment; rents; utilities, etc.) 6100 - US Standard General Ledger Account (GLAC) 26 - Object Class 17 - Additional Specific Detail 021202011D12 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 8
Financial Management School You Can’t Afford to go to War Without us! US Standard General Ledger Account (GLAC) (ex. 6100) General ledger accounts are the backbone to any accounting and financial information that comes out of an organization. They cover all aspects of a business with regard to the flow of money and can be broken down to as fine a detail as a organization chooses. The accounts are divided into categories and can give the balance of any area of the business at a glance. 021202011D12 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 9
Financial Management School You Can’t Afford to go to War Without us! General Ledger Accounts Categories General accounts are broken into seven categories: assets, liabilities, net position, revenue, expense, gains and losses. Assets are basically all things owned by the company that are of any value. Liabilities are anything owed by the company. Net position is the result of the value of the assets minus the liabilities. Revenue is the income brought in by the operating of the business. Expense is the spending of money by the company to operate the business. Gains and losses are the incoming and outgoing of funds that do not have to do with the normal revenue and expense. An example would be the sale of an asset, and whether there was a profit made on the sale. 10
Financial Management School You Can’t Afford to go to War Without us! General Ledger Structure Account Categories and Definitions . There are seven major categories in the USSGL. These are further classified as real, nominal, budgetary, and/or proprietary accounts. A. Real accounts are those balance sheet accounts that remain open and are available during the business life cycle. Asset, liability and net position accounts are classified as real accounts. B. Nominal accounts are those accounts that are closed at fiscal year-end or at the end of the accounting period. Expenses, revenues, and gains/losses/extraordinary items are classified as nominal accounts. C. Budgetary resource accounts are used in conjunction with real and nominal accounts. Budgetary resource accounts track budgetary execution and funding, and serve to meet the fiscal requirements of appropriation managers. GLACs numbered 4*** are classified as budgetary accounts. D. Proprietary accounts are those which present the financial position of the government operation. They therefore serve primarily for the production of financial reports to meet the needs of internal financial managers and external users. Proprietary accounts include all GLACs except the budgetary accounts. http://comptroller.defense.gov/fmr/01/01_07.pdf 11
Financial Management School You Can’t Afford to go to War Without us! The basic 4-digit USSGL accounts classification Account Title Normal Number Balance 1000 Assets Debit 2000 Liabilities Credit 3000 Net Position Credit 4000 Budgetary Debit/Credit 5000 Revenue Other Financing Sources Credit 6000 Expenses Debit 7000 Gains/Losses/Misc Items Debit/Credit 8000 Memorandum Debit/Credit The normal balance indicates the account balance is usually a debit or credit. If the normal balance for an account is a debit, then a debit to the account will increase the balance, while a credit will decrease the account. http://www.fms.treas.gov/ussgl/tfm_releases/12-03/2012/part1_current.html 12
Financial Management School You Can’t Afford to go to War Without us! Object class (. 26 17) Object classes are categories in a classification system that presents obligations by the items or services purchased by the Federal Government. These are the major object classes: 10 Personnel compensation and benefits 20 Contractual services and supplies - 26 – supplies and materials 30 Acquisition of assets 40 Grants and fixed charges 90 Other Position 5 – 6: OMB 2 Character Object Class 26 (Supplies and Equipment) Position 7: Depot Level Reparable 1 (Depot Level Reparable) 2 (Non-depot Level Reparable) 3 (Unclassified) Position 8: Material Category 7 (Combat Vehicle Repair Parts) 13
Financial Management School You Can’t Afford to go to War Without us! FUNCTIONAL AREA Functional Area, Army Program Element, Management Decision Package, & Project Number 131096QLOG000000 The Functional area is a 16-digit field used to control and capture execution data. GFEBS controls the execution of funds based on Appropriation and the Functional Areas using derivation rules. It identifies the Army Program Element ( APE ), Management Decision Package (MDEP), Military Construction (MILCON) projects, and Procurement Standard Study Number (SSN). 021202011D09 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 14
Financial Management School You Can’t Afford to go to War Without us! Object Class/Funded Program • Object Class/Funded Program (CA200) – is used to control spending related to work orders (WO) and/or projects. • Funds distributed and staged at the generic Funded Program “Army.” 021202011D09 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 15
Financial Management School You Can’t Afford to go to War Without us! GFEBS Assigned Reference Number • GFEBS Assigned Reference Number (W4RNAA32740020) Is system generated and is used to identify and track each expenditure transaction, from the commitment through the disbursement stage. • The GFEBS Assigned Reference Number contains six to fourteen characters and is unique to each transaction. 021202011D09 A2ABN2ABN00 6100.2617 131096QLOG CA200 W4RNAA32740020 021001 16
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