Timber Mesa Fire & Medical District History in the making TMFMD128.1
Timber Mesa Fire & Medical District • Introductions o Tab One- Cooperative Efforts Overview o Tab Two- Financial o Tab Three- Merger Documents TMFMD128.2
History Long-term Cooperation o WMFFA o Fire Prevention Programs o Automatic Aid o Procedures o Training TMFMD128.3
Breaking Bread • Chief Savage and Chief Chevalier started meeting for lunch in the Fall of 2012. • Progressed into a weekly lunch meeting with multiple fire chiefs attending and is still happening every Wednesday. TMFMD128.4
Relationship Building • Winter 2012 - Trust among fire chiefs builds. • By 2013, trust is established and the need for cooperative efforts is recognized. • Fall of 2013 – Letter sent to 7 districts to participate in Cooperative Efforts Study. Pinetop Clay Springs - Pinedale Lakeside Heber - Overgaard Show Low White Mountain Lake Linden TMFMD128.5
Reality Set In • Fall 2013 In a effort to eliminate duplications of work loads, decisions was made to share resources: – Chief Officer on-call – Joint Staffing for Rescue 321 and Ladder 321 – Operations Chief – Training Chief – Battalion Chiefs – Scheduling – Flexible Staffing TMFMD128.6
Efficiencies • January 2014 Chief Maloney was assigned to manage the day to day operations and Chief Wood was assigned to manage all training aspects of Show Low and Lakeside. • Spring 2014 Linden joins with Show Low and Lakeside operations and training efforts. Combined Staff and Operational meetings. TMFMD128.7
Success • Supplying the Linden community with Advanced Life Support 24/7. • Flexible staffing which limits the cost of overtime; provides for proper staffing levels. • Blending of three cultures to come up with the most efficient way to accomplish tasks. • Sharing of personnel, apparatus and stations to maximize our operational readiness. TMFMD128.8
Here we are today TMFMD128.9
Working Together TMFMD128.10
Employee Involvement • Joint staff and operations meetings • Crew meetings • SOGs • Policy Manual • Name • Logo TMFMD128.11
Progress Made • Policy Manual • Operations – Standard Operating • Job Descriptions Guidelines • Organizational Chart – Position Qualification Workbooks – Leave Request Form/Scheduling – Red Tag Green Tag – Other Misc Documents TMFMD128.12
ESCI • Fall of 2013 – Letter to seven districts re. study • November 2013 – Pinetop, Lakeside and Show Low sign contract. • January 2014 – ESCI data collection • February 2014 – Linden FD joins study • April-May 2014 – Revisions • June 2014 – ESCI Presentation • July 2014 – Linden Fire Results Their Findings… Merger is feasible and recommended. Also that efficiencies can be gained… TMFMD128.13
Financial • Reduced Cost to Taxpayers • Fiscally Responsible • Fiscal Sustainability Now and in the Future TMFMD128.14
Show Low Fire District Budget Fiscal Year 2014/2015 Tax Levy Revenues Real Estate 4,021,830 Fire District Assistance Tax 274,420 4,296,250 Non Tax Levy Revenues Wildland, Fleet Servicing, Grants etc. 672,354 Total Revenues 4,968,603 TMFMD128.15
Expenses Personnel Costs 3,282,713 Buildings & Land 160,904 Vehicles and Equipment 354,068 Communications and IT Services 162,438 Meetings & Training 68,203 Managerial Costs 259,316 Other Expenses (Vacation Liability, Debt Service) 4,000 Contingency Allocation & Capital Outlay 676,644 Total Expenses 4,968,286 Assessed Valuation 136,458,104 Adopted Tax Rate 2.9473 TMFMD128.16
Show Low 5 Year Budget Forecast 2015 2016 2017 2018 2019 Tax Levy 4,296,250 4,430,331 4,572,852 4,723,822 4,879,409 Revenues Non Tax Levy 672,354 679,077 685,868 692,727 699,654 Revenues 4,968,603 5,109,408 5,258,720 5,416,548 5,579,063 Total Revenues 4,968,286 5,117,318 5,270,924 5,429,074 5,591,918 Total Expenses Proposed Tax 2.9473 3.0343 3.0932 3.1023 3.1111 Rate TMFMD128.17
Lakeside Fire District Budget Fiscal Year 2014/2015 Tax Levy Revenues Real Estate 2,370,770 Fire District Assistance Tax 148,571 2,519,341 Non Tax Levy Revenues Wildland, Fleet Servicing, Grants etc. 838,085 Total 3,357,426 TMFMD128.18
Expenses Personnel Costs 2,553,443 Buildings & Land 43,340 Vehicles and Equipment 88,000 Communications and IT Services 58,900 Meetings & Training 6,100 Managerial Costs 322,813 Other Expenses (Vacation Liability, Debt Service) 0 Contingency Allocation & Capital Outlay 284,830 Total Expenses 3,357,426 Assessed Valuation 79,499,261 Adopted Tax Rate 2.9821 TMFMD128.19
Lakeside 5 year Budget Forecast 2015 2016 2017 2018 2019 Tax Levy Revenues 2,519,318 2,681,478 2,769,296 2,838,529 2,909,492 Non Tax Levy Revenues 838,085 846,466 854,931 863,480 872,115 Total Revenues 3,359,418 3,529,960 3,626,244 3,704,026 3,783,625 Total Expenses 3,357,426 3,458,132 3,561,963 3,668,844 3,778,881 Proposed 2.9821 3.1523 3.2153 3.2153 3.2153 Tax Rate TMFMD128.20
Linden Fire District Budget Fiscal Year 2014/2015 Tax Levy Revenues Real Estate 890,427 Fire District Assistance Tax 67,000 957,427 Non Tax Levy Revenues Wildland, Fleet Servicing, Grants etc. 12,000 Fund Balance Carryover/Reserves 617,723 629,723 Total 1,587,150 TMFMD128.21
Expenses Personnel Costs 827,600 Buildings & Land 38,500 Vehicles and Equipment 58,000 Communications and IT Services 21,000 Meetings & Training 24,650 Managerial Costs 117,400 Other Expenses (Vacation Liability, Debt Service) 0 Contingency Allocation & Capital Outlay 500,000 Total Expenses 1,587,150 Assessed Valuation 27,397,756 Proposed Tax Rate 3.2500 TMFMD128.22
Linden 5 Year Budget Forecast 2015 2016 2017 2018 2019 Tax Levy 957,427 952,757 964,666 993,606 1,023,415 Revenues Non Tax Levy 12,000 12,120 12,241 12,364 12,487 Revenues Fund Balance Carryover/ 617,723 669,871 706,969 728,445 750,518 Reserves Total 1,587,150 1,634,748 1,683,877 1,734,415 1,786,420 Revenues Total 1,587,150 1,634,748 1,683,877 1,734,415 1,786,420 Expenses Proposed 3.2500 3.2500 3.2500 3.2500 3.2500 Tax Rate TMFMD128.23
SLFD, LSFD, LFD 2014-2015 Combined Expenses Personnel Costs 6,663,756 Buildings & Land 242,744 Vehicles and Equipment 500,068 Communications and IT Services 242,338 Meetings & Training 98,953 Managerial Costs 699,529 Other Expenses (Vacation Liability, Debt Service) 4,000 Contingency Allocation & Capital Outlay 1,461,474 Total Expenses 9,912,862 Adopted Tax Rates 2.9473 2.9821 SLFD LSFD LFD 3.2500 TMFMD128.24
Timber Mesa Fire District Expenditures PERSONNEL COSTS Salaries & Wages 4,439,524 Salaries & Wages - Reserve FF 75,000 Wild Fire Pay 150,000 Overtime Wages/Holiday 103,848 PR Taxes:Medicare 69,141 PR Taxes:Social Security 25,245 Workers Compensation 254,804 ASRS 43,763 PSPRS Retirement 493,020 PSPRS Cancer Fund 3,250 Benefits: Health Insurance 764,896 Medical Screenings 17,430 Employee Recruitment/Retention 1,927 6,441,849 TMFMD128.25
BUILDINGS & LAND Utilities 94,000 Station & Janitorial Supplies 8,000 Building Repair & Maintenance 20,000 SLFD Station Lease Purchase 107,904 LSFD Station Lease Purchase 119,860 349,764 VEHICLES AND EQUIPMENT Vehicle Fuel 102,000 Vehicle Maintenance 80,000 Shop Tools/Supplies 9,500 Parts Inventory 15,000 Fire Equipment Maintenance 34,159 Fire Equipment 55,375 EMS Equipment Maintenance 15,000 EMS Supplies/Equip: Non-Cap 55,000 Furniture/Equipment: Non Cap 7,400 373,434 TMFMD128.26
VEHICLES AND EQUIPMENT Vehicle Fuel 102,000 Vehicle Maintenance 80,000 Shop Tools/Supplies 9,500 Parts Inventory 15,000 Fire Equipment Maintenance 34,159 Fire Equipment 55,375 EMS Equipment Maintenance 15,000 EMS Supplies/Equip: Non-Cap 55,000 Furniture/Equipment: Non Cap 7,400 373,434 COMMUNICATIONS & IT SYSTEMS Telecommunications 51,360 Computer Equipment & Support 75,000 Dispatch Contract/Expenses 142,500 268,860 TMFMD128.27
MANAGERIAL COSTS Payroll Service 3,420 HR Consulting 15,000 Parcel Charges 45,948 Uniforms 54,700 Legal 48,000 Professional Service 72,000 Office Supplies 10,000 Postage & Shipping 700 Printing & Reproduction 2,000 Dues/Fees/Subscriptions 7,000 Interest Expense 1,500 Public Information 4,000 Bank & Service Fees 459 Liability Insurance 72,000 Election 35,500 372,227 TMFMD128.28
MEETINGS & TRAINING Meetings & Business Expense 35,000 Board Training 6,618 Employee Training 90,000 Prevention & Public Education 12,000 143,618 OTHER EXPENSES Vacation/Sick Liability 25,600 25,600 Subtotal Operational Budget 7,975,352 Financial Reserve 56,500 Budgeted Fixed Assets Subtotal 56,500 TOTAL EXPENDITURES 8,031,852 TMFMD128.29
5 Year Expense Forecast $12,000,000 $10,000,000 $8,000,000 Timber Mesa Fire District Total $6,000,000 Expenses SLFD, LSFD, LFD Total $4,000,000 Expenses $2,000,000 $- 2015 2016 2017 2018 2019 Timber Mesa Fire District Total $8,031,852 $8,272,791 $8,521,062 $8,776,716 $9,039,989 Expenses SLFD, LSFD, LFD Total Expenses $9,912,862 $10,210,231 $10,516,625 $10,832,146 $11,157,082 TMFMD128.30
Liabilities • All debt except for Stations will be paid off • All rolling stock will be paid off • Leaves a net fund balance of $2,158,852 TMFMD128.31
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