HIGH PRIORITY DISCRETIONARY GRANT PROGRAM MCSAP Planning Meeting - PowerPoint PPT Presentation

MCSAP Planning Meeting and Grants Training – 2017 FY 2018 HIGH PRIORITY DISCRETIONARY GRANT PROGRAM

MCSAP Planning Meeting and Grants Training – 2017 Presenters Bettina Conroy, Program Officer High Priority Grant & Western Service Center State Programs Representative Thomas Kelly, Program Officer Innovative Technology Deployment Program Brandon Poarch, State Program Manager Western Service Center 2

MCSAP Planning Meeting and Grants Training – 2017 Topics • 2017 High Priority Update • 2018 High Priority Grant Program Overview • Innovative Technology Deployment (ITD) • Performance Registration Systems Information System (PRISM) • Safety Data Improvement • HP Traditional Projects • Q&A 3

MCSAP Planning Meeting and Grants Training – 2017 2017 High Priority Grant Program Update Total amount of funding FMCSA $42M expects to award: Anticipated number of awards/ 125 cooperative agreements : $73M Total funding requested: 112 Total Applications received: 4

MCSAP Planning Meeting and Grants Training – 2017 FY 2018 HP National Priorities The High Priority (HP) Grant Program is a discretionary program which provides financial assistance for: • HP Innovative Technology Deployment (HP-ITD) • HP Commercial Motor Vehicle (HP-CMV) Safety 5

MCSAP Planning Meeting and Grants Training – 2017 2018 High Priority Grant • Period of Performance: Year of award + 4 years – Innovative Technology Deployment Year of award + 2 years – Performance & Registration Information Systems Projects – Safety Data Improvement Projects – Traditional HP Projects 6

MCSAP Planning Meeting and Grants Training – 2017 Application Structure • If applying for both HP-ITD program and HP-CMV Safety program, the applicant must submit separate applications: – one application for HP-ITD and one application for HP-CMV Safety If an application for HP-ITD contains more than one priority: • – the application must include separate narrative and budget for each priority proposed in the application. • If an application for HP-CMV Safety priority contains more than one priority: – the application must include separate narrative and budget for each priority proposed in the application. 7

MCSAP Planning Meeting and Grants Training – 2017 Application Development • Priority Narrative • Introduction • Problem Statement • Performance Objective • Program Activity Plan • Performance Measurement Plan • Monitoring and Oversight Plan 8

MCSAP Planning Meeting and Grants Training – 2017 Application Development • Budget Narrative • “who, what, when, where, how and why” of a line item cost. • clear, specific, detailed and mathematically correct. • allowable, allocable, reasonable and necessary. • detailed description, by budget category, necessary costs to complete goals. • sufficient level of detail to justify the funding requested. 9

MCSAP Planning Meeting and Grants Training – 2017 Grant Development Tips • Do your homework….. Read the NOFA! • Pay very close attention to the requirements. • Follow all grant instructions to the letter. • Ask questions. • Tell the same story in the proposal and the budget narrative. • Be careful when copying from a previous year application. • Leave plenty of time to prepare. • Don’t wait until the last minute to submit the application. 10

MCSAP Planning Meeting and Grants Training – 2017 High Priority INNOVATIVE TECHNOLOGY DEPLOYMENT Overview 11

MCSAP Planning Meeting and Grants Training – 2017 Innovative Technology Deployment (ITD) 2017 Reauthorization changes included: – Creating the Innovative Technology Deployment “ITD” grant program under MCSAP High Priority – Changed the match to at least 85/15 (not 50/50) – Eliminated the Core cap ($2.5M) – Eliminated the annual cap for Expanded ($1M) 12

MCSAP Planning Meeting and Grants Training – 2017 ITD – FAST Act • States are required to have an approved program plan/top-level design that is in compliance with the National ITS Architecture • The priority elements of safety information exchange, e- credentialing, e-screening remain • Elements previously in statute are incorporated within the MCP (e.g., at least 10% of all IRP/IFTA transactions electronic) 13

MCSAP Planning Meeting and Grants Training – 2017 ITD – Program Policy within MCP (Section 6.0) • ITD Grants and Eligibility • ITD Eligible Activities & Costs • ITD Match and Period of Performance • Certifications & Decertification (Core & CVIEW) • Core Compliance Monitoring • Program Plan/Top Level Design (PP/TLD) • FMCSA review and approval process • Communication • Risk Assessment 14

MCSAP Planning Meeting and Grants Training – 2017 ITD- Eligibility • States, DC, and U.S. Territories • Have an approved program plan (PP/TLD) ( * prior to application ) • Certify to ITS architecture (by acceptance) • Promote interoperability (by acceptance) • Testing with FMCSA (by acceptance) In addition: • Applicant is Lead ITD Agency noted in PP/TLD or has MOU with the Lead. • MOU agency has coordinated with Lead Agency. 15

MCSAP Planning Meeting and Grants Training – 2017 ITD High Priority vs. ITD MCSAP The FAST Act provided flexibility for the States to utilize a portion of their MCSAP funding toward ITD operation and maintenance* – Any MCSAP lead agency needing ITD O&M funding for deployed projects should utilize MCSAP funding for this purpose. – MCSAP Lead Agencies applying for ITD O&M via a separate ITD grant application will be considered only after all other HP projects have been considered. – Any eligible non-MCSAP lead agency needing ITD O&M funding should apply as part of any ITD grant application. *(49 U.S.C. § 31102) 16

MCSAP Planning Meeting and Grants Training – 2017 Dues & Memberships Policy • In Agency concurrence • Guidance on which associated costs are acceptable • Memberships, subscriptions and professional activity are specifically addressed in 2 CFR Part 200.454 • Lobbying costs unallowable • Applicant/Grantee responsibility 17

MCSAP Planning Meeting and Grants Training – 2017 HP-ITD – FY 2017 Highlights: Efficiency = Earlier Award. • 85/15 match (100% for CVIEW). • Encourages innovation • • Improving data quality. • Finite period of performance. . 18

MCSAP Planning Meeting and Grants Training – 2017 High Priority PRISM Overview 19

MCSAP Planning Meeting and Grants Training – 2017 Performance Registration Information Systems Management (PRISM) 2017 Reauthorization changes: • Created the PRISM grant program under the MCSAP and High Priority • Changed the match to at least 85/15 (not 100%) • PRISM projects in HP may be funded up to 100% as outlined in the NOFA -Not achieved Step 6 -Not in PRISM 20

MCSAP Planning Meeting and Grants Training – 2017 PRISM – FAST Act • PRISM became a mandatory program • MCSAP recipients are required to “fully participate” no later than Oct. 1, 2020 • “Full participation” is defined as Step 6 – denial/suspension of registration for all OOS orders • Steps that exceed Step 6 are referred to as “enhanced participation” or “enhanced PRISM” • Step 6 Equivalent is being developed to assist jurisdictions that are – non-IRP (HI, Territories) or; – provide an option for non-MCSAP participants (Oregon) 21

MCSAP Planning Meeting and Grants Training – 2017 PRISM Participation No Participation.………………………………………………………. 2 (& Territories) Must get to Step 6…..………………………………………………. 12 (& Territories) Full Participation (step 6)…………………………………………. 5 Enhanced Participation (beyond 6)………………………….. 34 Pulling Plates……………………………………………………………. 21 22

MCSAP Planning Meeting and Grants Training – 2017 PRISM- Eligibility • States, DC and U.S. Territories • Have an approved PRISM implementation plan ( * prior to application ) • Deploy projects that – meet PRISM registration and law enforcement requirements – increase, maintain or enhance implementation 23

MCSAP Planning Meeting and Grants Training – 2017 PRISM MCSAP vs. PRISM High Priority • The FAST Act provided flexibility for States to utilize MCSAP and HP funding for PRISM costs associated with the - implementation and; - operation and maintenance (O&M) • State lead agencies may issue sub-awards for PRISM related costs under MCSAP • Non-lead agencies are eligible to request HP funding for PRISM related costs 24

MCSAP Planning Meeting and Grants Training – 2017 PRISM – High Priority FY 2017 Highlights: Earlier Award • 85/15 match • May be funded up to 100% • • Encourages “full” and “enhanced” participation • Period of performance up to 3 years . 25

MCSAP Planning Meeting and Grants Training – 2017 High Priority SAFETY DATA IMPROVEMENT Overview 26