Annual Graduate Services Coordinator Workshop June 1, 2016 go.ncsu.edu/grad-workshop
Introduction and Opening Remarks Dean Maureen Grasso
NextGen Appointments Siarra Dickey
Website Resources grad.ncsu.edu/faculty-and-staff/student-funding/ • Find FAQs, manuals, calendars, policy explanation and more on our website!
Calendar/Deadline Reminders grad.ncsu.edu/faculty-and-staff/student-funding/ • All appointments should be entered prior to the start date. • NextGen allows actions to be entered 60 days prior to the start of the appointment. • Auto-Term rows are entered Wednesday night, three weeks prior to the expected job end dates. • Rehires can not be entered until after the separation is entered and modification must be entered prior to the auto-term. • Check out the calendars on our website for more information!
Assistantship Job Codes Job Title (Job Code) Expectations of Position Research Assistant (A148) The student is primarily participating in research under the guidance of a graduate faculty member in an academic department or program. Teaching Assistant (A138) The student is primarily participating in teaching in an academic department or program. They may be the instructor of record, lab instructor, lab or lecture assistant, etc. Research/Teaching Assistant (A178) The student is participating in some research and some teaching during the time of the appointment in the same department. Service Assistantship (A198) Students serving the university outside of the academic department teaching and/or research, or are teaching over the summer.
Summer Appointments • Teaching • Salary range $7.25 - $34.00 an Assistantships are hour. considered “9 month” • Service Assistants may be used for employment and are teaching over the summer. not allowed over the • Teaching account codes are summer. available during the summer, only, for Service Assistantships. • Research (A148), • Suggested dates Research and • Summer I 5/16/16-6/30/16 Teaching (A178), and • Summer II 7/1/16-8/15/16 Service (A198) • Hours per week (FTE) Assistantships are • Departments should appoint FTE available over the based on the amount of work they summer and all believe the student will produce, this is the same policy used during the assistantship policies academic year. Twenty hours per remain in affect. week, .5 FTE, is the campus norm.
Fellowship Updates • New 2016-17 fellowship forms will be available on the website under the fellowship tab. • REMINDER: The fellowship year is August 1 – July 31 each year. • A new fellowship request system is being looked into to make the fellowship request processes similar and increase transparency between the departments and the Graduate School. • Keep an eye and ear out for more information over the coming months.
Annual Graduate HR Meeting • Second Week in July • Time and location to be determined • Speakers from all over campus will be present • Payroll • Tax/International Tax • Office of International Services • Graduate Student Support Plan • The meeting will be also be partnered with a summer NextGen training as we amp up for the fall 2016 academic year.
Questions? Siarra Dickey sydickey@ncsu.edu 919.515.1991
Graduate Student Support Plan Caroline Ortiz-Deaton
Full-Time Requirement Full-time enrollment is one of the central requirements of GSSP eligibility. • No GSSP benefits are provided until all GSSP eligibility requirements are actively met in the HR and Student Information Systems. If the student drops below full-time during the semester, they lose eligibility for GSSP benefits. • A student must be full-time enrolled, at all time. • What is full-time? Policy – Full-Time/Part-Time Determination for All Graduate Students - Audit hours do not count toward meeting full-time enrollment.
Implications of Withdraw Please contact the Graduate School if a student withdraws that is receiving GSSP benefits. We can work with the department to determine the GSSP benefit implications to the student.
RA-TA Health Insurance Plan Policy Renewal – 8/1/2016 – 7/31/2017 Same as Current Policy • Gold-tier plan (~80/20) • Option to add dependents Changes • Policy start date will be August 1 st – monthly coverage/billing cycles will now be calendar months • Premium $175.51/month (5.1% increase) -- $2,106.12/year (12 months)
Deadlines Tuition (University Cashier’s Office) Fall: July 1 st GSSP Tuition Indicator Requests: June 30th Spring: December 1 st GSSP Tuition Indicator Requests: November 30th Health Insurance (Graduate School – RA-TA Plan) Fall: July 15 th Spring: December 15 th If all eligibility requirements are not established by these deadlines, the student will experience delays in receiving benefits. Visit the “ Student Funding ” page on the Graduate School website to add all GSSP deadlines (as well as, Assistantship & Fellowship deadline) to your Google Calendar.
Receiving Benefits Once a student actively meets all eligibility requirements, the Graduate Support System automatically : (1) Creates a tuition award, (2) Adds the student to the NCSU RA-TA Health Insurance Plan, and (3) Applies benefits to the student’s billing account BUT, timely action on the part of the student and appointment sponsoring program is important. If a student fails to meet all GSSP eligibility requirements at all times, they may lose all or a portion of their benefits.
GSSP For Students: go.ncsu.edu/gssp GSSP For Administrators: go.ncsu.edu/gssp-admin Questions: ncstate-gssp@ncsu.edu
Residency for Tuition Purposes Lauren Palermo
Basic Requirements of Legal Residency 1. 12 months of physical presence in North Carolina › Have held legal residency for 365 days by the start of the requested term › No significant breaks in physical presence 2. The financial capacity to establish a domicile › Be mostly financially independent from non-NC parents (should not be claimed as tax exemption by parents) 3. Demonstrate legal residency aside from temporarily residing in the state as a student › Complete cluster of residency acts one year prior to start of requested term › Should not hold ties to another state that indicate residency in a state › Be able to explain why some residency acts may have been completed late or not at all
Application Deadlines
Residency Acts Include: • o btaining an NC driver’s license or state ID card • registering a motor vehicle in NC • registering to vote in NC • voting • paying NC property tax • filing an NC income tax return • owning a home in NC • Having a lease is not considered a residency act
It is important to remember… › The cluster of residency acts, must be held for 12 months › These acts are normally characteristic and expected on any resident of the state › A variety of evidence is considered when determining residency status; no single factor or combination of factors may be considered conclusive evidence of residency
Good Faith Effort › If a student’s reclassification application does not prove that they are an NC resident, they may show that they have made a good faith effort, or attempt to become a resident › If Good Faith Effort is given, the student MUST apply for residency the following semester and must show they have taken further action towards becoming a resident
Questions ? Lauren Palermo residency-officer@ncsu.edu 919-513-1287
Course Inventory Management (CIM) & Graduate Faculty Melissa Nosbisch
Course Inventory Management (CIM) • All course actions are now submitted electronically through CIM – FASTER and TRANSPARENT worfkflow • Visit https://next-catalog.ncsu.edu/courseadmin/ to monitor the workflow status of a course action • Preview workflow and role assignments for course actions • If role assignments are incorrect or need to be updated, notify Melissa (mlnosbis@ncsu.edu or 513-8096) • Coming Soon: updated user guides and training Registration & Program/Department College Graduate School Records
Graduate Faculty & Non-Graduate Faculty Graduate Non-Graduate Faculty Faculty Can serve as advisor Approved to teach and represent a specific graduate- specific graduate level courses as listed program on student on nomination committees Approved to teach at Will not appear on the graduate level for the program’s list of listed graduate graduate faculty programs Will appear on the program’s list of graduate faculty
Graduate Faculty & Non-Graduate Faculty • Both nomination forms can be found here: https://grad.ncsu.edu/faculty-and-staff/forms/graduate-school-forms/ • Restricted access to Directors of Graduate Programs (DGPs) and Graduate Services Coordinators (GSCs) • Education verification by Central HR is required • This step may cause delay in processing the nomination if the education is not verified in HR • Helpful queries to favorite (Query Viewer-Reporting): • SIS_GRADUATE_FACULTY_LIST = All NCSU Active Graduate Faculty • SIS_GRADUATE_FAC_BY_PROGRAM = All Graduate Faculty in Program • SIS_GRADUATE_FAC_PGMS_BY_ID = All Programs for Faculty Member
Questions? Melissa Nosbisch, mlnosbis@ncsu.edu 513-8096
Office of International Services (OIS) Thomas Greene
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