GOVERNORS 2018-2019 BUDGET OVERVIEW PRESENTATION INFORMATION - PowerPoint PPT Presentation

DE PART ME NT OF ADMI NI ST RAT I ON pre se rving the pa st, se rving to d a y, pla nning fo r to mo rro w 1 GOVERNOR’S 2018-2019 BUDGET OVERVIEW PRESENTATION INFORMATION TECHNOLOGY ADVISORY BOARD FEBRUARY 3, 2017

E nte r pr ise IT Se r vic e s Re or ganization A to ta l o f 23 F T E s a re b e ing mo ve d within the divisio n to b uild a full se rvic e Ag e nc y I T Se rvic e s Unit fo r GO, DOA, a nd DPS in o rde r to c le a rly a lig n func tio ns b e twe e n e nte rprise wide se rvic e s a nd a g e nc y le ve l se rvic e s to b e tte r se rve E I T S c usto me rs. I nc lude s I T Ma na g e r, I T Pro , Busine ss Pro c e ss Ana lyst, I T T e c h, a nd Admin Assista nt po sitio ns. In Out Ne t 1365 Ag e nc y IT Se rvic e s 11.00 (6.00) 5.00 1337 Dire c tor's Offic e 0.00 (1.00) (1.00) 1373 Offic e of the CIO 3.00 (4.00) (1.00) 1385 Compute r F a c ility 9.00 (6.00) 3.00 1387 T e le c ommunic a tions 0.00 (2.00) (2.00) 1389 Se c urity 0.00 (4.00) (4.00) T ota l F T E s 23.00 (23.00) 0.00 2

E IT S Summar y Or g Char t Office of the CIO Communi- Computing Information Agency IT Services cations Services Security Customers: Governor’s Office Administration Public Safety State Private Cloud Network Customers: All Executive Branch Agencies 3

Re vise d E IT S Or g Char t : 4

IT Infr astr uc tur e Inve stme nts Pr ote c ting and E nhanc ing State IT the Ne w Ne vada Re sour c e s for 5

Cybe r Se c ur ity Cyb e r Se c urity re so urc e s to pro te c t the Sta te ’ s I T infra struc ture a nd se nsitive da ta fro m c yb e r a tta c k E nte r pr ise IT Se r vic e s Division Bie nnial T otal: $3,425,200 Y18: $844,314 F Y19: $1,190,337 F s: 2.00 Offic e of Infor mation Se c ur ity F T E Y18: $347,182 F Y19: $ 142,561 Compute r F ac ility F Y18: $ 53,582 F Y19: $ 42,909 Ne twor k T r anspor t Se r vic e s F Ge ne r al F und L oan F Y18: $497,625 F Y19: $ 306,690 5-ye a r pa yb a c k •  Syste ms Mo nito ring & Se c urity Optimizing T o o ls  Cyb e r T hre a t Risk Asse ssme nt & Risk Ma na g e rs  Se rve r Pro te c tio n – fire wa lls, se c urity, disc o ve ry to o ls  Ne two rk Pro te c tio n – lo g ma na g e r, fire wa lls  Physic a l Se c urity – se rve r c a g e lo c ks 6

De par tme nt of Public Safe ty Offic e of Cybe r De fe nse T he CD will re po rt dire c tly to the DPS Dire c to r’ s o ffic e a nd inc lude 4 • po sitio ns-(B/ A 4704-E 225 $876K ) Cyb e r De fe nse Co o rdina to r (unc la ssifie d) • I T Pro fe ssio na l 3 • Ma na g e me nt Ana lyst 3 • Administra tive Assista nt 3 • T he CD will pe rfo rm se ve ra l func tio ns to inc lude : • Co lle c tio n a nd a na lysis re la te d to fo re nsic c yb e r inve stig a tio ns, • c yb e rc rime s, a nd c yb e r a tta c ks Pe rfo rm c yb e r thre a t a na lysis a nd re po rting o f thre a t info rma tio n to • pa rtne r a g e nc ie s a c ro ss the Sta te o f Ne va da a nd the F e de ra l g o ve rnme nt Disse mina tio n a nd info rma tio n sha ring o f c ritic a l c yb e r thre a t a nd • c yb e r se c urity info rma tio n; a nd pro duc ing g e ne ra l a nd ta rg e te d thre a t summa rie s, info rma tio n re po rts, a nd b rie fing s 7

Bigge r Pipe s E nha nc e Silve rNe t b a ndwidth a nd la st mile c o nne c tivity to fa c ilita te c usto me r usa g e , disa ste r re c o ve ry, re dunda nc y, a nd infra struc ture fo r c lo ud c o mputing initia tive s E nte r pr ise IT Se r vic e s Division Bie nnial T otal: $6,907,970 Y18: $1,562,392 F Y19: $2,288,455 F s: 2.00 Data & Ne twor k E ngine e r ing F T E Ne twor k T r anspor t Se r vic e s F Y18: $ 528,265 F Y19: $ 529,963 F T E s: 2.00 Y18: $1,998,895 F Y19: $ 0 Ge ne r al F und L oan F 5-ye a r pa yb a c k •  10 GB c o nne c tivity No rth-So uth  Upg ra de L a s Ve g a s inte rne t infra struc ture  Upg ra de switc hing infra struc ture  E xpa nds ne two rk c a pa c ity  Re pla c e s a nd upg ra de s c ritic a l e nd-o f-life e q uipme nt  Adds pe rso nne l to de sig n a nd ma inta in ne w infra struc ture 8

Infor mation T e c hnology Applic ations for an E ffic ie nt and nme nt Re sponsive State Gove r 9

E RP Pr oje c t Re pla c e me nt o f the Sta te ’ s 18-ye a r o ld fina nc ia l a nd huma n re so urc e s syste m with a mo de rn E nte rprise Re so urc e Pla nning syste m to inc re a se sta te wide pro duc tivity a nd e nha nc e d de c isio n ma king fo r re so urc e a llo c a tio n De par tme nt of Administr ation Y18: $15,000,000 F Y19: $0 Spe c ial Appr opr iations F  Ma jo r func tio na l a re a s o f E RP – fina nc ia l, HR, pro c ure me nt, g ra nts ma na g e me nt, b udg e ting  2014 b e nc hma rk study sho we d Ne va da la g g ing b e hind o the r sta te s in e ffic ie nc ie s o f it’ s fina nc ia l a nd HR pro c e sse s  $1 millio n a ppro pria tio n in 2015 Se ssio n fo r pro c e ss do c ume nta tio n a nd RF P de ve lo pme nt  Se e king funding fo r imple me nta tio n o f F ina nc ia l syste m in F Y 2019  Pro je c t ra nke d # 2 in prio rity b y the Sta te I T Stra te g ic Pla nning Co mmitte e 10

E RP Gove r nanc e & Pr oje c t T ime line  E xe c utive Co mmitte e – De pa rtme nt o f Administra tio n, Go ve rno r’ s F ina nc e Offic e , Sta te Co ntro lle r  Sta ke ho lde r Sub c o mmitte e s c ha ire d b y De pt. o f Administra tio n le a de rship: F ina nc ia l, Huma n Re so urc e s, Pro c ure me nt, I T  Othe r sta ke ho lde r a g e nc ie s: NDOT , DMV, DPS, DHHS, Sta te T re a sure r, NDOC, NDOW  Pro je c t T e a m (ve ndo rs) – pro je c t ma na g e r a nd te a m o f b usine ss pro c e ss a na lysts  Pro je c t K ic k-o ff me e ting with a ll sta ke ho lde rs he ld in April 2016  Pro je c t T e a m ha s b e e n do c ume nting pro c e sse s fo r e a c h func tio na l a re a , with e mpha sis o n fina nc e sinc e la st summe r  Ve ndo r de mo nstra tio ns a re c urre ntly in pro g re ss  RF P de ve lo pme nt will b e g in F e b rua ry with RF P to b e re le a se d ne xt fa ll  Co ntra c t a wa rd a ntic ipa te d b y e a rly 2018  F ina nc ia l syste m imple me nta tio n b y e nd o f F Y 2019 11

E - Pr oc ur e me nt Additio n o f a c o mme rc ia l o ff-the -she lf syste m to fully a uto ma te the pro c ure me nt o f pro duc ts a nd se rvic e s sta te wide Pur c hasing Division Y18: $550,000 F Y19: $ 450,000 E - Pr oc ur e me nt F  Auto ma te s c urre ntly ma nua l RF Ps a nd Co ntra c ting pro c e sse s  F a c ilita te s “o n c o ntra c t” spe nding thro ug h ro b ust c a ta lo g ue a nd c o ntro l fe a ture s  Allo ws o nline ve ndo r re g istra tio n a nd c a ta lo g uing  Pro vide s a na lytic s fo r b e tte r pro c ure me nt de c isio n ma king  F unding via ve ndo r fe e s a nd re b a te s (sta nda rd pra c tic e in industry)  Pro je c t ra nke d # 4 in prio rity b y the Sta te I T Stra te g ic Pla nning Co mmitte e 12

Gr ants Manage me nt Syste m Additio n o f c o mme rc ia l, o ff-the -she lf we b a pplic a tio n to a uto ma te sta te wide g ra nts ma na g e me nt func tio ns c urre ntly pe rfo rme d a d ho c b y a g e nc ie s witho ut unifo rm to o ls o r re po rting Gr ants Offic e Y18: $212,718 F Y19: $211,104 Softwar e Subsc r iption F  E nha nc e Ne va da ’ s e ffic ie nc y in g ra nts ma na g e me nt a dministra tio n  I mpro ve o ppo rtunitie s fo r future a wa rds  I nte g ra te s with E RP with e mpha sis o n re po rting a nd sub -re c ipie nt mo nito ring  Ra nke d # 16 b y the Sta te I T Stra te g ic Pla nning Co mmitte e 13

Mic r osoft Offic e 365 Sta te wide Hyb rid Clo ud syste m fo r e ma il, o ffic e pro duc tivity, a nd intra ne t sha ring with mo b ile c a pa b ilitie s to e nha nc e pro duc tivity o f the Sta te wo rkfo rc e De par tme nt of Administr ation Bie nnial T otal: $2,249,693 Y18: $844,314 F Y19: $1,190,337 F s: 2.00 Offic e of Infor mation Se c ur ity F T E Dir e c tor ’s Offic e F Y18: $124,762 F Y19: $90,280  Unifie d, sha re d syste m a c ro ss Sta te g o ve rnme nt  Custo miza b le to me e t a g e nc y ne e ds  Re pla c e s c urre nt a g e d a nd fra g me nte d e ma il syste ms  Clo ud Pilo t imple me nte d in c urre nt b ie nnium  I nc lude s De pt. o f Admin lic e nsing , pe rso nne l, a nd ve ndo r se rvic e s  Onb o a rd Sta te a g e nc ie s b udg e te d fo r lic e nsing during b ie nnium  Sta nda rd se rvic e fo r a ll Sta te a g e nc ie s in future b ie nnia 14

E le c tr onic Wor kflow & E - Signatur e Additio n o f c o mme rc ia l, o ff-the -she lf we b a pplic a tio n fo r e le c tro nic wo rkflo w a nd e -sig na ture fo r o nline fo rm sub missio ns pursua nt to SB236 (2013 Se ssio n) a s we ll a s a uto ma tio n o f inte rna l wo rkflo ws E nte r pr ise IT Se r vic e s Division Y18: $247,500 F Y19: $247,500 Softwar e Subsc r iption F  Pro vide to o l fo r a ll a g e nc ie s to a uto ma te wo rk flo ws a nd fo rms pro c e ssing  E nha nc e s c usto me r se rvic e to the pub lic  Co st e ffe c tive me a ns to inc re a se pro duc tivity a nd e nha nc e c usto me r se rvic e  Minimize s c o stly a nd time c o nsuming c usto m pro g ra mming o f le g a c y a pplic a tio ns 15