General Meeting 2015 OUR OUR MISSION MISSION As per Procedural - PowerPoint PPT Presentation

WEL WELCOME COME Annual General Meeting 2015

OUR OUR MISSION MISSION As per Procedural Bylaw 2.1 The BIA Board of Management is entrusted to the improvement, beautification & maintenance of the municipally owned lands, buildings & structures in the business improvement area and the promotion of the business improvement area as a business, commercial and shopping area. 2.1.2 The BIA is a non-profit organization, which shall be dedicated to improving the economic health and quality of life in the Township BIA. The BIA Board of Management works to create the best possible environment in which to work, shop, live and visit.

Board of Directors VOLUNTEERS Dorothy Jovkovic Elaine Leigh Business/Property Owner Business Owner Robin Maclean Business Owner Gordon Highet Ward 5 Councillor Vice-chair Susan Fumerton Fred Bryan Business Owner Ward 4 Councillor SYNERGY

OU OUR R MEMBERS MEMBERS Over 250 Businesses Property Township D Owner U o p w Retail Service t n o t w o n w n

Budget PROCESS BIA Members • Discuss budget  June thru December • Input & Feedback  Newsletter, Board meetings, Open Houses • Assess, plan & vote Directors BUD UDGET GET  Revisit & implement once approved Council • Review  final approval Township • Roll out via property tax  BIA levy per building  $230 to $3000 per year

Budget Member Input BIA BUDGET PRESENTATION TO TOWNSHIP COUNCIL NOV 9th

BUDGET UDGET DRAFT 2016 Flowers 7,000.00 to purchase the plants for the baskets, common areas & the sign garden Watering 20,000.00 to pay for the watering - approx. 70 flower baskets located in the BIA area Hardware 1,000.00 to make adjustments to pole arm hardware Banners/Lights/OBIAA Conf. 1,200.00 to alternate annually between replacement banners /lights & the OBIAA conference every 2nd year Banner RIM 3,450.00 To pay for the Removal Installation Maintenance (Invoice #1 of 2) Christmas Décor 900.00 To refurbish new bows/balls for the wreaths along Toronto St. Christmas RIM 3,450.00 To pay for the Removal Installation Maintenance service (Invoice #2 or 2) Admin Salary 35,000.00 To pay for the Facilitator contract Cell phone & Internet 1,200.00 Reimbursement of cell phone use & data to access internet Website Hosting/Changes 350.00 Website expenses Audit 900.00 Paid to the Township of Uxbridge selected auditor OBIAA Membership 210.00 To purchase Ontario BIA Membership Office Expenses 1,500.00 Printing, printer cartridges, printer paper, computer anti-virus, mileage to meetings out of town, etc.. E-newsletter 0.00 change from paid Constant Contact service to free format - Mail chimp Advertising 3,500.00 For advertising shop Uxbridge, the BIA member directory on the website, AGM & Budget Ads, Promotions 1,500.00 For BIA bucks, Business Directory handouts , etc.. Santa Suit/Hut 1,400.00 Sponsorship of the Hut, santa suit, upgrades to the hut & labour cost to hire Santa Santa Claus Parade 1,000.00 Sponsorship for the Uxbridge Santa Parade Huck Finn 1,000.00 Sponsorship for the Huck Finn Day WIN THIS SPACE 12,000.00 To pay $1000/month to the Second Wedge Brewery for WIN THIS SPACE prize/funding support Promotion/Event #1 14,000.00 Shop Uxbridge Holiday Promotion Draw: Jan/Feb Budget Subject to Township Council Approval Promotion/Event #2 2,000.00 Beat The Blues (Jan/Feb) throughout town Budget Pre-view- November Promotion/Event #3 2,000.00 Moonlight Madness (June) throughout town Budget Meeting - December Promotion/Event #4 2,000.00 Thomas Sidewalk Sale (August) throughout town Sign Lighting 2,500.00 to purchase solar light for the Welcome to Uxbridge sign requiring levy increase – minimum levy adjustment, revenue streams including TOTAL EXPENSES 119,060.00 Rent-A-Santa, Assoc. Members sales, Event Funding, Partnerships

Flowers & BEA BEAUTIFICA UTIFICATION TION Watering $27,000 year 2015 : 2016 : • Flowers • Uniform Direct from Colour • Flowers grower already • (Otter Greenhouses) • New ordered • watering Re-tender watering supplier • 1 year term • (Tim Evans Gardening) • Add renewal • 1 year clause contract for • Contract watering modifications

GA GATEWA TEWAY Y SIGN SIGN Special Project 2015 : 2016 : • Flowers ordered • Partnership with Township • Planting 2014 : 2014 : Included • Gardens • Township Planted BIA watering BIA by BIA Supported Supported • volunteers Part of Township/BIA Event Event MOU agreement • Township • Phase 2 Watering & (Partnership): maintenance Solar Lighting

Banners BEA BEAUTIFICA UTIFICATION TION $7900 year 2015 : 2016 : • RIM Year 2 (removal of 3 year install maintenance) Contract 3 year RIM service contract as per signed 2015 MOU MOU Underway Revisions

Christmas Décor BEA BEAUTIFICA UTIFICATION TION $3450 WREATHS $900 2016 : 2015 : Refurbishment 3 year costs budgeted contract New balls/bows signed needed • RIM Year 2 of 3 year (removal RIM contract install maintenance) For Up/Down Service

BEA BEAUTIFICA UTIFICATION TION Tree Lights 2015 : 2016: Continue $5565 to replace invested & repair damaged light strands purchase of strands Reassess $2375 budget annually & Removal/ re-stringing (Township $3190 services & repairs GFI’s as per MOU agreement)

Business Centre OFF OFFICE ICE Lease & Office Supplies 2015 : LEASE 2016 : $4800 • Lease 2014 : not being Storage renewed 2014 : Board Effective December BIA Board meetings & Meetings Supported weekly meetings BIA Event relocated to the Supported Office Township office Event Supplies (back up hard-drive, • Office Supplies virus protection) budgeted

Contract Facilitator Position 2015 BIA Facilitator To Do: 2016 : emails/voice mails/ invoices/ agendas /minutes /meeting setup/ mail/presentations/tenders/ Budgeted quotes/ awards/grants/e-newsletters/ supervise 2014 : Contract Budgeted student/volunteers/face book/twitter/website/ advertising/writing articles/promotions/press as per $35,000 releases/event planning/TV appearances/attending 2015 (expired Sept 30 th ) meetings /township/OBIAA/ Industry/suppliers/ BIA community/schools/ local groups/ event Supported sponsors/government Renewal Event Contract clause renewal exercised in effect 1 year

COMMU COMMUNICA ICATIO TION $1550 2016 : Update & Expand Website directory (budgeted trouble shooting & maintenance costs) 2014 : Continue e-newsletter BIA communication Supported ( planned supplier Event change & reformat to mobile- friendly)

FIN FINANCIAL ANCIALS AUDIT $900 2015 : 2016 : Township Accounting 2014 : 2014 : Budgeted Annual BIA as per Supported Township 2015 BIA Event Audit Supported Event Deloitte

$210 MEMBER MEMBERSHIPS SHIPS OBIAA $1200 2015 : OBIAA 2016 National Conference Membership April 10 to 13, 2016 2016 : LONDON CONVENTION CENTRE, & London Armouries Delta Hotel Conference Budgeted LONDON, ON Member 2014 : Membership to Member 2014 : $210 annually Resource BIA Supported Conference BIA Supplier Event $1200 Supported CONFERENCE RATES Contacts Event Due On/Before March 1, 2016 Member Budget to alternate annually between t Registration $499.00 banners / lights & the Guidance OBIAA conference Hotel $132/night (3 night stay) $396.00 every 2nd year Mileage (496 km) $240.00

Adv Adver ertisi tising ng $5000 2016 Advertising Options: Uxbridge Times Journal, COSMOS, Uxbridge Town Talk Discover Uxbridge, SNAPd, Shop The Trails, Uxbridge Business Guide, Uxbridge Community Guide, Discover Uxbridge etc... 2014 : Promotion Options: • BIA BUCKS • Prizes BIA • Business directory/map Supported For Train Tourists Event • NEW Member Opportunity Post Cards / Mailing NEW …COMING NEXT WEEK: BIA Member Program Guide Booklet (16 pages)

WIN THIS WIN THIS SP SPACE CE SPECIAL Fill lling ing spaces ces & fulf lfill lling ing dreams! eams! INITIATIVE 2015 2016 CONTINUED The Second ATTENTION Wedge Triple Award Brewing Co. Winning To Open!!! Initiative- 3 AWARDS! $12,000 FREE positive Funding publicity for Support Uxbridge More FREE Networking & positive Speaking Opportunities publicity for Uxbridge

SP SPONS ONSORSHIP ORSHIP Funding $3400 2015 : 2016 : BIA Funding Supported Support Budgeted Event Website & Social Website Media support & Social planned Media support Coordinate Santa Hut RENT-A-SANTA revenue

JUNE EVENTS EVENTS/PR /PROM OMOTION TIONS Promotion (TOWN WIDE) 2015 : 2016 : September Re-vive ART Happening Moonlight Madness cancelled Sale 2014 : 2014 : $2000 Budget Budget rolled BIA UPTOWN & DOWNTOWN Expand Throughout Town BIA into 6-day Supported UXBRIDGE Supported August Event Involve YDHR & Tourism Event Sidewalk Sale (per next slide) Advertising, Website & Social Media Support planned