Ge Geor orgia gia De Depa partment tment of of Ed Educa - PowerPoint PPT Presentation

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Ge Geor orgia gia De Depa partment tment of of Ed Educa ucation tion Mike Rowland, Director Facilities Services Unit 6/12/2015 1

20 2015 15 Appropria opriation tion – FY FY 17 17 Ent ntitlement itlement Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • Entitlement funded at 100% • FY 2016 Applications Funded at Full Request • Regular Funding of $202 MM to support $623 MM in total project costs • $98 MM for 12 new facilities • Balance to support: • Additions in 21 facilities • 31 renovation projects • 111 modification projects • No Regular Advanced Funded projects in FY 2016 6/12/2015 2

20 2016 16 App ppropria opriation tion Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • Low Wealth Projects Funded • $47.8 MM in requests • $16 MM in redirects • $31.8 MM to support $46 MM in actual project costs • Additional Low Wealth Funded • $5.9 MM for additional support to school systems that meet specific project criteria 6/12/2015 3

Legi gisla slati tive e Up Upda date te Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • SB 59 Partnership for Public Facilities Infrastructure Act • SR 287 Proposed Constitutional Amendment (Opportunity School District) • Election to be held November 2016 • SB 133 Enabling Legislation to Support SR 287 • Impact to Capital Outlay • Effective January 2017 upon ratification of Constitutional Amendment 6/12/2015 4

Legi gisla slati tive e Up Upda date te Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • SB 147 To require competitive bidding of professional services • Referred to committee then withdrawn • HB 85 Alcohol and Grocery Stores within 100 yards of schools • HB 255 Green Building Standards • HB 987 Title 20 Clean Up • Expands the definition of capital outlay 6/12/2015 5

COPS PS Pla lannin ning g So Softw ftwar are e Up Upda date te Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • 2015 Local Facility Plan Update and Renewal Complete and Certified • Architect Estimates can be entered directly by your architect. Must request system architect role from portal security officer. • When a firm other than registered architect enters estimates, the estimates must be reviewed by your architect and noted in the Plan Overview tab. • Enhancements continue to be made to the program. Please share insights with consultants. 6/12/2015 6

Gu Guar arant anteed eed En Ener ergy gy Savings Sa ngs Per erformance ormance Richard Woods, Richard Woods, Cont ontractin acting Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • O.C.G.A. 50-37 • SBOE Rule 160-5-4-.22 • Allows for systems to enter into long term contracts with Energy Service Providers for guaranteed savings • Streamlines the procurement process • Consider as an alternative funding source when entitlement dollars are committed to eligible projects 6/12/2015 7

Rei eimb mbur ursement sement Trip ip Wires Wir es Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • Phasing: Who said we don’t teach creativity in our schools? • Phasing plans are required in preliminary submittals. • Share your application with your architect. What he/she submits must match your LFP and your application. • Grouping Projects • Invoices must be broken out by facility and project. • Remember that what you do must be in your application. • Let your application be your guide. 6/12/2015 8

Rei eimb mbur ursement sement Trip ip Wires Wir es Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • 18 Month Rule • 160-5-4-.16(a)10 Guideline for Reimbursement of State Funded Projects • Any invoices received by the GaDOE Facilities Services Section that are more that 18 months old when the bonds were sold are not eligible for reimbursement. • Bond rule governed by IRS regulation; can result in loss of reimbursement for otherwise eligible expenses. 6/12/2015 9

Rei eimb mbur ursement sement Trip ip Wir Wires es Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • Changes and Amendments to Applications • Keep these to a minimum if possible • When necessary, consider the following: • A Local Board resolution is required • Changes in plans may require new submittals • Communicate changes to your field consultant • The Mandatory Addendum 6/12/2015 10

Wh What t is is Ah Ahead? ead? Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • June 2015 Bond Sale • August 2015 Funds Available for Reimbursement • July 1 – Aug. 15 FY 2017 Applications Completed • Aug. 15 – Sept. 1 GaDOE Review and Application Approval • Sept. 1 Capital Outlay Budget Request to OPB 6/12/2015 11

Wh While ile You ar are e He Here Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org • Meet with your GaDOE facilities consultant to review: • FY 2016 Entitlement Sheets (accessed from COPS Planning) • Advance Funding Records (accessed from COPS Planning) • FY 2016 Funding Contracts • Prepare for upcoming 5 Year Plan reviews 6/12/2015 12

Question estions? s? Richard Woods, Richard Woods, Georgia’s School Superintendent Georgia’s School Superintendent “Educating Georgia’s Future” “Educating Georgia’s Future” gadoe.org gadoe.org 6/12/2015 13