FY 2019 CITY MANAGER’S PROPOSED BUDGET Accountable, Effective & Well-Managed Government March 14, 2018
Strategic Plan Theme Areas • Distinct & Vibrant Neighborhoods • Inclusive City • Well-Managed Government • Safe & Resilient Community • Flourishing Arts, Culture & Recreation • Strong Economy • Thriving Children & Youth • Environmental Sustainability • Healthy Residents • Multimodal Transportation 1
Agenda • Well-Managed Government • ITS Investments • Public Private Partnerships • Capitalized Positions • Fleet Study • Pension Fund 2
Land Use Management System • Electronic plan submission and review • Workflow management • Spatial analysis • Field usage – inspections, assessments, and project coordination 3
Cybersecurity Efforts • Cybersecurity position (FY18) • Staff cybersecurity awareness training • Preliminary cybersecurity posture assessment • Product lifecycle management 4
Public-Private Partnership (P3) Facilitator “We recommend that leadership proactively challenge traditional practices and methods for capital project and service delivery…This includes embracing opportunities such as public private partnerships” “..develop and implement a Capability Delivery Model...” – Joint City Schools Facility Investment Task Force 5
Public-Private Partnership (P3) Facilitator • Review and explore P3 capital and operating opportunities • Analyze AEDP proposed tax abatement/incentive proposals • Negotiate tax increment financing and similar partnership agreements • City Manager’s Office based • Cost split between capital and operating budget 6
Purchasing CIP Support Two Contract Specialists • Support additional CIP projects • Shorten the solicitation process for projects • Increase collaboration with ACPS • Help to increase small, women and minority- owned business contracts and awards • Mostly funded in the CIP 7
CIP Development Implementation Positions (P&Z) • Positions support the implementation of the Joint City- Schools Facilities Investment Task Force Report recommendations • Two Positions: Urban Planner II and Urban Planner III • Long range planning functions (e.g., Joint Facilities Master Plan, etc.) • Project design and development review (i.e., both review of specific projects and process improvements) Benefits • Supports Joint Facilities Master Plan Development • Supports the implementation of process improvements, including capability delivery model • Provides staff capacity needed for major projects: Alexandria City Public Schools (ACPS), Metro, and Combined Sewer Outfall initiatives 8
Capital Maintenance Staffing Study (DGS) • The Joint City-Schools Task Force recommended that the City and ACPS identify optimal staffing levels, structures, and resources for maintenance and operation needs with strategies for how best to provide that capability • The maintenance staffing study will : Forecast and analyze the Work Breakdown Structure (WBS) and/or • compare costs per square foot to identify benchmarks Review and identify oversight needs for contractors and work • performed Review and identify tools needed to help inform decisions and work • plans Review structure and organization of staff to ensure reporting • structures meet maintenance needs • This project funds the maintenance staffing study for City staff. The ACPS portion is not included 9
Facilities Management Positions (DGS) • Two Capital Project Manager positions have been requested • Due to required capital projects and maintenance that resulted from the Facilities Condition Assessment 10
Fleet Study • City (including Fire) and ACPS fleet maintenance facilities are adjacent from one another on Wheeler Avenue in the Wheeler/Witter corridor • The City and ACPS issued a Request for Proposal for a comprehensive study to evaluate efficiencies identified from combining all or some of the City’s and ACPS’ fleet maintenance operations, as well as any fiscal and/or staffing impacts • The contract was awarded in Summer of 2017 to the highest-rated fleet consultant • Report is scheduled to be completed and submitted to City and ACPS staff in early April 2018 • The final deliverable will: • Identify efficiencies and proposes solutions for the City’s and ACPS’ fleet independently • Identify any opportunities to combine fleets 11
Pension Fund a Pension Plan Funded Ratio 2015 to 2017 100.0% 90.0% 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% Fire & Police Pension Supplemental Other Post-Employment Line of Duty Benefits Retirement Plan Benefits 2015 2016 2017 12
Budget Work Session Schedule Tuesday, February 20, 2018 Proposed Budget Presentation and Worksession #1: Revenues City Hall (301 King Street), City Council Chambers (7:00 PM) Thursday, February 22, Public Budget Presentation 2018 Beatley Library, 5005 Duke Street (7:00 PM) Monday, February 26, 2018 Worksession #2: Alexandria City Public Schools ACPS Headquarters, 1340 Braddock Rd. (1st Floor Board Room) (7:00 PM) Wednesday, March 7, 2018 Worksession #3: Capital Improvement Program City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Monday, March 12, 2018 Budget Public Hearing City Hall (301 King Street), City Council Chambers (4:00 PM) Wednesday, March 14, Worksession #4: Accountable, Effective & Well Managed 2018 Government City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Wednesday, March 14, Set the Maximum Property Tax Rates 2018 City Hall (301 King Street), City Council Chambers (No earlier than 8:30 PM) Wednesday, March 21, Worksession #5: Livable, Green & Prospering City 2018 City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) 13
Budget Work Session Schedule Wednesday, April 4, 2018 Worksession #6: Safe, Secure & Just Community City Hall(301 King Street), Sister Cities Room #1101 (7:00 PM) Wednesday, April 11, 2018 Worksession #7: Healthy & Thriving Residents City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Saturday, April 14, Tax Rate Public Hearing 2018 City Hall (301 King Street), City Council Chambers (9:30 AM) Wednesday, April 18, 2018 Worksession #8: Follow-up Topics City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Tuesday, April 24, Preliminary Add/Delete List Discussion 2018 City Hall (301 King Street), City Council Workroom (6:00 PM) Monday, April 30, Final Add/Delete List Discussion 2018 City Hall (301 King Street), Council Chambers (7:00 PM) Thursday, May 3, Budget Adoption 2018 City Hall (301 King Street), City Council Chambers (7:00 PM) 14
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