From: "Wakild, Chuck" <> To: - PDF document

Page 1 From: "Wakild, Chuck" <> To: "Ted_Bush_\(ted.bush@ncdenr.gov\)" <ted.bush@ncdenr.gov> =?utf-8?Q?Zimmerman _Jay?= <jay.zimmerman@ncdenr.gov> =?utf-8?Q?Matthews _Matt?= <matt.matthews@ncdenr.gov> Date: 11/19/2012 4:57:21 PM Subject: FW:_Presentation_for_Legislative_Emergency_Response_Committee_(Dec._4) Attachments: _Emergency_Response.msg _Emergency_Response.msg _Emergency_Response.msg _Emergency_Response_and_Recovery_Function_in_NC_DENR.msg _Emergency_Response.msg _Emergency_Response.msg FYI for now. From: Smith, Robin Sent: Monday, November 19, 2012 10:00 AM To: Freeman, Dee; Thompson, Mary P.; Knight, David; Barsness, Kari K Cc: Kritzer, Jamie; Russo, Chris; Reeder, Tom; Davis, Braxton C; Holman, Sheila; Matthews, Dexter; Wakild, Chuck; Davis, Tracy Subject: Presentation for Legislative Emergency Response Committee (Dec. 4) I had asked my divisions to send a brief summary of their role in emergency response. Attached are the emails from Div. of Water Quality, Div. of Waste Management, Div. of Air Quality, Div. of Energy, Mineral and Land Resources, Div. of Water Resources and Div. of Coastal Management. I suspect that there are other divisions (Div. of Marine Fisheries?) who have some emergency response duties and then both divisions and Secretary’s Office staff also provide general support for the Emergency Operations Center when it is activated. We still need to decide who will do the presentation for the committee and exactly what we want to present, but I thought this might give us a starting point. Robin From: "Wakild, Chuck" <> To: =?utf-8?Q?Smith _Robin?= <robin.w.smith@ncdenr.gov> Date: FW:_Emergency_Response Subject: Attachments: Joint_Legislative_Emergency_Response_Review-SWPS-APS-11-2012.docx Robin - I think my original email to you didn't include the attachment. Here it is. From: Matthews, Matt Sent: Wednesday, November 07, 2012 10:52 AM To: Wakild, Chuck; Zimmerman, Jay; Bush, Ted; Lewis, Steven Cc: Poupart, Jeff; Gore, Deborah Subject: RE: Emergency Response 4_28_2014

Page 2 Chuck, I’ve merged the APS recommendations into our document that we submitted yesterday. Matt ------------------------------------------------------------------------------------------ Matt Matthews v-(919) 807-6384 NC DENR/Division of Water Quality f-(919) 807-6495 Surface Water Protection Section Matt.Matthews@ncdenr.gov 1617 Mail Service Center http://portal.ncdenr.org/web/wq/swp Raleigh, North Carolina 27699-1617 E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties. From: Wakild, Chuck Sent: Wednesday, November 07, 2012 9:35 AM To: Zimmerman, Jay; Bush, Ted; Matthews, Matt; Lewis, Steven Subject: RE: Emergency Response Everyone good with David's list? Anything else? This is due to Robin today. From: Zimmerman, Jay Sent: Tuesday, November 06, 2012 4:50 PM To: Wakild, Chuck; Bush, Ted Subject: FW: Emergency Response Chuck/Ted, A little late, but here are some thoughts based upon comments from David May that may warrant some 4_28_2014

Page 3 consideration. I’ve pared them down somewhat from what was initially submitted. David and the rest of the WaRO have had to deal with emergencies a little more frequently than the rest of us in recent times so these comments seem appropriate. Please advise if you have any questions. Jay 1. It should be understood and communicated that during times when “emergency response” is required, all other “normal tasks” and other “hot issues” may have to be relegated to a lower priority. The focus of the staff should be on the “incident” needs during true emergency response activities. Having it communicated to staff that emergency response, when required, is the number one priority would likely help put to rest anxiety staff may have about trying to effectively manage regular job duties plus emergency response activities. 2. When staff are providing emergency response activities, especially when in the field in the thick of whatever it is that’s going on, consideration should be given to extra “hazard” pay. For instance, we understand that Forest Resources staff may receive “hazard pay” when responding to forest fires. The same should be true for DENR Divisional staff when they put their personal welfare in jeopardy or are temporarily re-assigned to another program/office to assist with operations. 3. When providing critical emergency response activities, it should be mandated that key response staff will be rotated off response duty after so many hours or days of repetitive service where extended hours are put in. It’s not healthy for a person to be overly committed to trying to help (or for the safety of others around the said “tired” person). 4. When providing emergency response in the field where multiple local, state, and federal agencies and departments are responding, it’s helpful to be able to tell who’s with what agency/department. For that reason, I believe it would be helpful for DENR/DWQ to have some standard method of identifying the agency we work for, such as a standardized Departmental or Divisional issued T-shirt or a corresponding DENR/DWQ hat. Along the same lines, work vehicles should be marked with the agency they’re affiliated with and we would recommend magnetic “decals” with Departmental or Divisional logos be made available to place on all response vehicles. 5. Phones/cell phones should not be considered dependable as the sole means of communication during widespread emergency response activities, especially when coordination across multiple agencies is needed. Multi-channel two way radios with repeater capability seem the preferable way to go. Staff should be provided with training on two- way radio use, language, and protocol and become familiar with radio codes, along with do’s and don’ts. 6. If staff are temporarily re-assigned to a new duty station to help with incident response or assist with carrying on 4_28_2014

Page 4 normal operations somewhere else while regular staff provide incident response, the employee shouldn’t have to cover personal expenses (hotel, meals, etc.) initially and then seek reimbursement. It should be possible for staff to charge expenses to pre-established Department/Division accounts or use debit cards so the employee doesn’t shoulder the initial costs themselves. Employees would be required to provide receipts to document purchases. David May, Regional Aquifer Protection Supervisor From: Wakild, Chuck Sent: Tuesday, October 30, 2012 3:55 PM To: Lewis, Steven; Clark, Alan; Colson, Kim; Matthews, Matt; Sauber, Jay; Wiggins, Kent; Zimmerman, Jay Cc: Bush, Ted; Bownes, Janice H; Massengale, Susan Subject: FW: Emergency Response Please provide any thoughts/ideas to Ted and me by cob Monday, 11/5. From: Smith, Robin Sent: Tuesday, October 30, 2012 3:29 PM To: Wakild, Chuck; Reeder, Tom; Matthews, Dexter; Davis, Braxton C; Davis, Tracy; Holman, Sheila Cc: Kees, Diana; Kritzer, Jamie; Mckinney, Edythe; Barsness, Kari K Subject: Emergency Response FYI – A Joint Legislative Emergency Response Committee is meeting before the next legislative session. On Nov. 27, the Committee will hear a presentation from Division of Emergency Management on DEM’s responsibilities and tour the state’s Emergency Response Center. At a meeting scheduled for 9:30 on Dec. 4, the Committee has asked to hear a 15-minute presentation from other state agencies (including DENR) that have a role in emergency response. The Committee is also asking for recommendations for legislative changes dealing with emergency response. To help us think about what should be included in the DENR presentation, would you let me know of any successes or challenges based on response to previous hurricanes, floods, landslides, etc. that should be highlighted. Anything from communications with water/wastewater systems to debris collection and availability of necessary equipment. If I could get your suggestions by next Wednesday (Nov. 7) that would be helpful. Thanks. 4_28_2014

Page 5 Robin W. Smith Asst. Secretary for Environment N.C. Dept. of Environment & Natural Resources 217 West Jones Street Raleigh N.C. 919-707-8619 E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties. From: "Reeder, Tom" <> To: =?utf-8?Q?Smith _Robin?= <robin.w.smith@ncdenr.gov> Date: Subject: Re:_Emergency_Response Attachments: Emergency_Response_Report_for_Legislative_Committee_20121106(3).docx Robin – Attached is DWR's input for this. Mike Orbon of the PWSS Staff put this together. Just let us know if you need anything else. Thanks. Tom Reeder Director, NC Division of Water Resources Phone: 919-707-9027 email: tom.reeder@ncdenr.gov E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties. 4_28_2014