for 2018 CERN-RRB-2019-032 cf. CERN-RRB-2019-033 A. Charkiewicz, - PowerPoint PPT Presentation

M&O Expenditure for 2018 CERN-RRB-2019-032 cf. CERN-RRB-2019-033 A. Charkiewicz, RRB-48, 15 April 2019

CMS is growing … Several Institutes have joined CMS since the last RRB meeting, and more are in the application process. This obviously means more resources and more partners to share the costs FULL MEMBERS ASSOCIATED  Kyung Hee University, Korea  University of Bath, UK  Universidad de Antioquia, Medellin, Colombia  University of Wisconsin-Madison, Computing  Istanbul University, Turkey Sciences Department, USA  Zhejiang University (ZJU), China  University of Bahrain, Bahrain COOPERATING  Bethel University, USA 15 April 2019 CERN-RRB-2019-032 2

Introduction  This is the 17 th time the CMS Collaboration presents a M&O Expenditure report  Reported expenses are for payments (open commitments, related to delivered goods or services, are reported globally)  Expenses are compared to budgets approved by the RRB 15 April 2019 CERN-RRB-2019-032 3

M&O-A 2015-2018 Contributions  M&O-A contributions for 2018 amount to 98% of the total due (outstanding total 2015-18 is 518 kCHF) and for 2019 already 62.2% has been received to date  The amount of outstanding contributions remained stable over the last two years and has been reduced since 2015 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Budget Year 925 1'765 2'498 3'692 6'565 8'847 10'984 11'216 12'742 13'366 14'051 14'537 14'406 13'224 13'321 12'880 13'127 Invoiced kCHF Paid before following year 805 1'549 2'302 3'372 6'384 8'839 10'664 10'977 12'711 13'329 13'203 13'541 13'095 12'333 12'939 12'488 12'867 April RRB (kCHF) Outstanding % before following 12.9% 12.3% 7.9% 8.7% 2.8% 0.1% 2.9% 2.1% 0.2% 0.3% 6.0% 6.9% 9.1% 6.7% 2.9% 3.0% 2.0% year April RRB  CMS thanks Funding Agencies for the timely payments of their M&O-A obligations 15 April 2019 CERN-RRB-2019-032 4

M&O-A 2018 Expenditures Overview (1)  M&O-A expenditures in 2018 show an overspend of 203 kCHF corresponding to 1.6% of the total budget  This overspend is mainly due to the unexpectedly intensive work programme during the 2017-2018 Year-end Technical Stop (YETS) which turned out to be more costly due to a number of factors:  Actions to deal with the failures in the Pixel DC-DC Converter system  The extended shutdown which increased the cost of maintenance facilities  The additional manpower cost of a team of technicians  There were also two other categories, in which expenditures exceeded the budgetary allocation:  Secretariat costs where higher, partly due to maternity leave replacement  Gas consumption has exceeded the allocation – this was not expected since, in past years, CMS has managed to limit gas expenditures 15 April 2019 CERN-RRB-2019-032 5

M&O-A 2018 Expenditures Overview (2) 2018 Budgeted Costs Budget kCHF Expenditure 2018 A.1. Detector related costs 3'916 3'999 A.2. Secretariat 312 319 A.3. Communications 130 130 A.4. On-line computing 3'565 3'561 Μ & Ο - Α A.5. Test beams, calibration facilities 96 95 A.6. Laboratory operations 584 656 A.7. General services 1'853 1'918 A.9. Core Computing Infrastructure & Services 1'964 1'946 M&O-A without Power Cost 12'420 12'623 A.8. Electricity 1'700 1'700 Total 14'120 14'323 462 kCHF of outstanding commitments are to be paid in 2019 15 April 2019 CERN-RRB-2019-032 8

M&O-A 2018 Expenditures Overview (3) The current status of the Online Account and the current estimated expenditure profile 2019-2023 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 1'905 2'818 1'900 2'918 2'618 3'000 2'046 2'600 2'560 2'360 2'500 2'500 2'500 Budget allocation 609 489 1'441 3'191 4'183 2'770 728 3'116 3'100 5'500 1'500 3'300 3'300 Expenditure/ Expenditure plan 1'296 2'329 459 -273 -1'565 230 1'318 -516 -540 -3'140 1'000 -800 -800 Deposits/Withdrawls from Special DAQ Account Cumulative Cash Balance - Special DAQ Account 1'296 3'625 4'084 3'811 2'246 2'476 3'794 3'278 2'738 -402 598 -202 -1'002 15 April 2019 CERN-RRB-2019-032 7

M&O-B 2018 Expenditures Overview  As CMS does not centrally invoice for M&O-B, the Collaboration is reporting qualitatively on these expenses. A large part of them are in-kind contributions from participating institutes  The overall Subsystem arrangements made in 2018 have functioned satisfactorily  No major problems have been encountered by the Subsystems in obtaining funding for their M&O-B budgets  A detailed qualitative assessment of expenditure, per Subsystem, is included in the Expenditure Report 15 April 2019 CERN-RRB-2019-032 8

Summary  The RRB is invited to take note of the present M&O Expenditure Report for 2018  In view of the operational nature of CMS expenses we kindly ask Funding Agencies to ensure that payments are made as early as possible CERN-RRB-2019-032 15 April 2019 9

Preliminary Draft Budget for M&O 2020 Cf. CERN-RRB-2019-034 A. Charkiewicz, RRB-48, 15 April 2019

Introduction  The CMS Collaboration is presenting a Preliminary 2020 Draft Budget Request both for M&O Category A and Category B  The cost sharing presented in document CERN-RRB- 2019-034 is preliminary and for information only ( based on the latest PhDs list from September 2018) and will change for the October 2019 RRB  The M&O-A costs will be reviewed by the CMS Finance Board and further input from the Scrutiny Group will be taken into account in the elaboration of the October M&O Draft Budget for 2020 15 April 2019 CERN-RRB-2019-032 11

2020 M&O-A Preliminary Draft Budget Overview  The final M&O-A budget request for 2020 (and the projection until 2023) will be revised after discussions with the RRB Scrutiny Group in the course of the summer. It is very likely to present an increase, compared to the projection, shown to the RRB at the October 2018 meeting  The proposed modifications in the allocation are due to the following factors  Implemented in the Preliminary Draft Budget Request  Issues related to the CMS Control Room already discussed last year with the Scrutiny Group, for which an initial allocation was already granted (additional 180 kCHF in Cat. A.1.17 Counting and Control Rooms)  New request from CERN specialized services for charging of cleaning the experimental areas, provided free of charge until now (additional 102 kCHF in Cat. A.1.12) Shutdown Activities)  Still requiring a more precise estimate  New shiftwork scheme for LS2 at Point 5, as the weaknesses of the present arrangements for providing shift crew are evident  Implications of new rules on irradiated material applicable to CERN 15 April 2019 CERN-RRB-2019-032 12

Proposal for new CMS Control Room  Thorough analyses have clearly demonstrated that the only viable solution is the construction of a new facility in the vicinity of the existing Control Room  Proposal of a building with a 445 m2 footprint including:  Main control room – 28 work stations  Visitor Viewing Gallery  – Services room Storage, engineering services, etc.  Bathrooms and other facilities  Functional Specification derived from User Requirements Document  Layouts proposed to demonstrate that the space is sufficient to meet user requirements 15 April 2019 CERN-RRB-2019-032 13

2020 M&O-A Preliminary Draft Budget Overview  The M&O-A cost estimates have changed with respect to the October 2018 RRB meeting The total estimated budget for M&O-A excluding power is 13’877 kCHF The total estimated budget for M&O-A with power is 15’577 kCHF  The budget projection up to the year 2021 shows the budgetary implications of LS2  The increases in the budget are approximately at the same level as in LS1  After 2021, the total M&O-A allocation will decrease to a level corresponding to the 2017 and 2018 allocation M&O-A� Budget� Evolution Apr-19 18 000 16 000 15 497 15 577 15 439 15 346 15 035 14 353 14 257 14 160 14 120 14 208 14 208 14 058 14 000 13 816 13 711 12 208 11 959 12 000 10 000 9 698 8 000 7 395 6 000 4 000 3 835 2 659 1 888 2 000 1 002 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 15 April 2019 CERN-RRB-2019-032 14

2020 M&O-A Preliminary Draft Budget Budget in 2020 Description kCHF A.1. Detector related costs 5'129 A.2. Secretariat 312 A.3. Communications 130 A.4. On-line computing 3'325 M&O-A A.5. Test beams, calibration facilities 96 A.6. Laboratory operations 649 A.7. General services 2'272 A.9. Core Computing Infrastructure & Services 1'964 Total without Power Cost 13'877 A.8. Electricity 1'700 15'577 Grand Total 15 April 2019 CERN-RRB-2019-032 15