Fleet Forum May 18, 2017 Assistant Director Stewart Cowley Intr - PowerPoint PPT Presentation

Fleet Forum May 18, 2017

Assistant Director – Stewart Cowley Intr troduct ctio ion

Financial Information – Motor Pool Rat ate Chan anges es • • $79 79,600.40 ,600.40 • Approved Lease Rate Correction Rat ate Impact acts • Charging the rate as approved and not Debt to • • General Fund the lower cost vehicle in the class. Wheels, Inc. • • ($ ($255,850.6 255,850.63) 3) • Alternative Fuel Vehicle Fee On-Demand • Motor Pool Removing the $3.63 fee T elematics Trial • • WestSmart EV • • Alternative Fuel Rebate • $3,724.17 ,724.17 Grant eBike Program • Not rebating for alternative fuel. -- ---- ---------------- -------------- • Rule Changes • Agencies now pay for their own fuel. Car Washes • • ($ ($172,526.06) 172,526.06)

Financial Information – Motor Pool Rate Changes • FY14 14 - $41.60 1.60 Rate Impacts • Debt t to • FY FY15 15 - $33.31 3.31 Genera eral l Fund Wheels, Inc. • FY16 16 - $31.37 1.37 On-Demand • Motor Pool T elematics Trial • WestSmart EV • FY17 17 - $24.28 4.28 Grant eBike Program • FY18 18 - $19.5 9.54 Rule Changes • Car Washes • FY19 FY 19 - $16.9 6.98

Wheels, Inc. (Fleet Services RFP) Rate Changes • 864 864 • T otal Vehicles Replaced Rate Impacts • Debt to • 473 47 • T otal Vehicles Purchased General Fund Wheels eels, , Inc. c. • 391 391 • T otal Vehicles Leased On-Demand • Motor Pool $8,954 954,514.9 ,514.97 • Estimated Cost to Purchase T elematics Trial • WestSmart EV • Leased Vehicles Grant eBike Program • • 12 Months of Lease Payments Rule Changes $2,177,5 177,536. 36.44 44 • Car Washes • • Cash Not Used in Year 1 $6,776 776,9 ,978. 78.53 53

Wheels, Inc. (Fleet Services RFP) Rate Changes • * P * Pote tenti tial al 2017 Purch chase ase vs Leas ase e Costs ts -- -- 391 Vehicle icles on 5 Year Lease ase Rate Impacts • Concern ncern with th $12 Debt to • General Fund Le Leasing sing Wheels eels, , Inc. c. • $10 Vehicl icles is th the e On-Demand • Motor Pool addit itional ional cost t $8 $8 T elematics Trial • WestSmart EV of financing ancing – • Grant $6 $6 see e th the e chart t eBike Program • Rule Changes • $4 $4 to to th the e right Car Washes • $2 $2 $0 $0 Total al Cost ost 17% % Sal alvage age 21% % Sal alvage vage 25% % Sal alvage vage 30% % Sal alvage vage Pur Purchas hase Leas ease

Wheels, Inc. (Fleet Services RFP) Rate Changes • Benefits Be nefits th that t • Life Cycle Costing T ools Rate Impacts • come me with th th the e Debt to • • Increased Purchasing Power General Fund Whee eels, ls, Inc. . Wheels eels, , Inc. c. • • Industry Experience Contra ntract ct On-Demand • Motor Pool • Nationwide Experience T elematics Trial • WestSmart EV • • Vehicle Specification and Upfitting Grant Engineers eBike Program • Rule Changes • • Additional Support Staff Car Washes •

On-Demand Motor Pool Rate Changes • Rate Impacts • Debt to • General Fund Wheels, Inc. • On On-Deman Demand • Moto tor Pool T elematics Trial • WestSmart EV • Grant eBike Program • Rule Changes • Car Washes •

On-Demand Motor Pool Rate Changes • Futu ture Sites tes to to Agenci encies s Served ved Rate Impacts • Review view Debt to • • DAS, DFCM, Purchasing, Fleet, Risk, General Fund • UDOT General Srvcs, AG, Education, Wheels, Inc. • On On-Deman Demand • Regions I, III Rehab Srvcs, Heritage and Arts, Moto tor Pool T elematics Trial State Library, DWS, DEQ, GOMB, • • DNR WestSmart EV • Gov’s Office of Energy Dev, DHS, Grant • Ogden and eBike Program • Leg. Gen. Council, DHRM, State Provo Rule Changes • Auditor, UDOT, DTS, T ax, Criminal Car Washes • Regional Justice, DABC, Health Centers

Large Scale Telematics Trial Rate Changes • Saving vings De Desc scripti iption Rate Impacts • Debt to • 7% - 14% Fuel Savings General Fund Wheels, Inc. • 7% - 14% Maintenance Savings On-Demand • Motor Pool Tele lema matics ics Tria ial • 5% - 25% Accident Savings WestSmart EV • Grant 10% - 15% Labor Savings eBike Program • Rule Changes • Car Washes • 6 months Time to ROI

Large Scale Telematics Trial Rate Changes • Units ts Agency ency Rate Impacts • Debt to • 126 Administrative Services General Fund Wheels, Inc. • 453 Human Services On-Demand • Motor Pool 423 Corrections Tele lema matics ics Tria ial • WestSmart EV • 9 Alcoholic Beverage Control Grant eBike Program • 8 Education Rule Changes • Car Washes • 785 78 Sandy City, Salt Lake City and Dixie State University

Large Scale Telematics Trial Rate Changes • Rate Impacts • Debt to • General Fund Wheels, Inc. • On-Demand • Motor Pool Tele lema matics ics Tria ial • WestSmart EV • Grant eBike Program • Rule Changes • Car Washes •

Large Scale Telematics Trial Rate Changes • Rate Impacts • Debt to • General Fund Wheels, Inc. • On-Demand • Motor Pool Tele lema matics ics Tria ial • WestSmart EV • Grant eBike Program • Rule Changes • Car Washes •

WestSmart EV Grant Rate Changes Partn tner ers • Fleets eets Porti tion on of th the e Gr Grant Rate Impacts • Rocky Mountain Debt to • • Expand On-Demand Motor Pool Power, Idaho General Fund National Locations Wheels, Inc. • Laboratory, On-Demand • Motor Pool • Expand or Install EV Charging Utah State T elematics Trial • University, Infrastructure to On-Demand WestSma tSmart EV • Governor’s Gran ant Locations Office of Energy eBike Program • Development, • Work with Enterprise to bring EVs Rule Changes • Fleet Car Washes • to On-Demand Locations at Operations, Utah Clean current rental rates Cities • Expand eBike program

Electric Bicycle Program (eBike) Rate Changes • Lo Locations ations Rate Impacts • Debt to • Capitol Hill (2) General Fund Wheels, Inc. • MASOB (2) On-Demand • Motor Pool Health (2) T elematics Trial • WestSmart EV • Agriculture (2) Grant eBike ke Program • Rule Changes • Car Washes • WestSmart will provide 8 more eBikes.

Electric Bicycle Program (eBike) Rate Changes • Nu Numb mber ers Rate Impacts • Debt to • Capitol – 66 General Fund Wheels, Inc. • MASOB – 52 On-Demand • Motor Pool Health – 8 T elematics Trial • WestSmart EV • Agriculture - 0 Grant eBike ke Program • Rule Changes • Car Washes •

Rule Change Proposals Rate Changes • Rules les Affec fected ted Desc scripti iption on Rate Impacts • Debt to • • R27-7 • Clarifications, Changes to DEB, General Fund Removal of ARC, Addition of DSC, Wheels, Inc. • On-Demand • Addition of Major Threshold Motor Pool T elematics Trial violations, Addition of Suspension • WestSmart EV • Chart, and Addition of Mitigating Grant eBike Program • Factors Rule le Chan anges es • Car Washes •

Car Wash Discussion Rate Changes • Issues ues Desc scripti iption on Rate Impacts • Debt to • • $316,286.73 • Spent on Car Washes (2016) General Fund Wheels, Inc. • • $918,000 • Estimated Cost of 100% utilization On-Demand • Motor Pool • 30 hrs/wk • Employee time spent weekly T elematics Trial • WestSmart EV • • $954,260.64 • Potential Liability of Program Grant eBike Program • • <5% • Estimate on Customer Satisfaction Rule Changes • Car Washes •

Questions? Rate Changes • Rate Impacts • Debt to • General Fund Wheels, Inc. • On-Demand • Motor Pool T elematics Trial • WestSmart EV • Grant eBike Program • Rule Changes • Car Washes •