Finance & Administrative Affairs Update Faculty Senate March 15, - PowerPoint PPT Presentation

Finance & Administrative Affairs Update Faculty Senate – March 15, 2018 Robin Van Harpen, Vice Chancellor

FAA – Who Are We? • • University Information Facilities Planning Technology Services (UITS) Management (CIO Bob Beck) (AVC Geoff Hurtado) – Campus Planning & Mgt • Business & Financial Services – Facilities (New: Director Tom (BFS) Piccorelli) (New: AVC Drew Knab) – Transportation Services – Controller’s Office – University Safety & Assurances – Bursar’s Office – Office of Sustainability – Procurement (New: Director • Tom Scrivener) University Police – Budget Office (Chief Joe LeMire) • Human Resources • Legal Affairs (AVC Tim Danielson) (Chief Legal Counsel Joely Urdan) – Title IX Coordinator

FAA Operational Plan 2015-17 FAA’s Mission: Deliver essential business services and infrastructure that provide a foundation for UWM’s student success, research excellence, community engagement, climate and culture, and visibility and image.

FAA Operational Plan FAA’s Four Main Goals for 17 -19: (1) Influence UWM’s Culture and Climate for the Well - Being of the Campus Community (2) Drive Operational Excellence & Efficiency (3) Lead UWM to Financial Sustainability and Integrity (4) Partner Strategically to Effect Decision-Making and Transformation

FAA Highlights UW Colleges Restructuring ▪ Budget / Finances ▪ Human Resources – Employee Transitions ▪ Facilities Management ▪ Police/Safety ▪ IT / Student Financial Systems

FAA Highlights Integrated Support Services Project ▪ Human Resources, IT, Finance & Procurement ▪ Prototype Hub Launch: June 2018 ▪ Covered Units: SOE, CHS, CON, ZSPH, HBSSW, FAA ▪ Appointed: ▪ ISS Prototype Hub Manager – Jared Parker ▪ Interim ISS-IT Hub Manager – Jim Kavanagh ▪ Process Improvement & Training http://uwm.edu/issp-integrated-support-services/

FAA Highlights Facilities Planning & Management ▪ 19-21 Capital Budget requests: ▪ New Chemistry Building ▪ Union Renovation/Repairs ▪ Klotsche Annex ▪ Additional large projects requested from 17-19 System funding ▪ Chemistry Repairs ▪ EMS Repairs ▪ Next Steps for 19-21: System & then BOR approval, then State-wide Capital Budget Process

FAA Highlights Facilities Related ▪ Lubar Center for Entrepreneurship & Welcome Center ▪ Ground broken! Construction planned for completion January 2019 ▪ NWQ Infrastructure – Intensive Planning Underway ▪ Significant budgetary shortfall between $69M original project cost and $52M granted ▪ Disaster Recovery ▪ Theatre Fire (March 2017)

FAA Highlights Facilities Related ▪ Building our Biological Safety Program ▪ Includes teaching/research involving use of any/all biological materials (growing nation-wide) ▪ New components at UWM: ▪ New full-time biological safety officer, Danielle Rintalla ▪ Regular meetings of bio-safety committee ▪ Increase bio-safety culture (lab visits, training, newsletters, guidance documents) ▪ New web pages: http://uwm.edu/safety- health/biosafety/ ▪ UWM Biosafety Manual

FAA Highlights Budget & Finance ▪ Reducing Expenditures – “Strategic Position Control” ▪ Budget Model Work – transition from SPC to new budget model for FY 2020 budget year ▪ Strong APBC involvement

FAA Highlights Audit Proliferation ▪ Information Security ▪ Clery ▪ Foundations ▪ P-Cards ▪ Cash Handling ▪ Research ▪ Procurement/Contracts ▪ Ethics ▪ GLBA ▪ Hotline Complaints / Individual Investigations

FAA Highlights New Required Trainings / Compliance ▪ Title IX – Employees ▪ Title IX – Students ▪ Information Security ▪ Outside Activity Reporting ▪ UW System expects 100% Compliance

FAA Highlights Culture & Climate Working Group ▪ Employee Training and Leadership/Professional Development across campus ▪ Including revamped professional development training for Department Chairs, annually ▪ Web Resources - Faculty/Staff Webpage: http://uwm.edu/faculty-staff/ ▪ See, e.g., Workplace Wellbeing tab: ▪ Employee Recognition ▪ Employee Discounts ▪ Promotion of Guiding Values

FAA Highlights Police/Safety ▪ Enhancement of Skills/Professionalism in Teams: ▪ Bicycle Patrolling ▪ Sensitive Crimes ▪ Community Policing ▪ Body Worn Cameras ▪ Implemented October 2017 ▪ http://uwm.edu/police/safety/bwc-faqs/ ▪ Faculty/Instructor Classroom Safety Training ▪ 7 additional sessions this Spring – all faculty/staff encouraged to attend ▪ http://uwm.edu/safetytraining/

FAA Highlights Police/Safety, cont. ▪ “Coffee with a Cop” 2017-18 Academic Year Partners • Sept: ROTC/MAVRC • Oct: CIE • Nov: Environmental Svcs. • Feb: African-American Faculty & Staff Council • April: HR/FAA • May: Student Housing Admin. Council (SHAC)

Finance & Administrative Affairs Update Thank you / Questions?