FERPA and YOU What is it and what does it mean?
Dean of Undergraduate Studies (so that includes being dean for all College Now students) Dr. Pamela D. Johnson johnsonp@cedarville.edu 937-766-7765 (o)
What is FERPA? It is the Federal Education Rights and Privacy Act (of 1974, in case you wondered…)
Why was it adopted? • Created to protect the privacy of students • Two Primary objectives: To ensure the right of students to inspect and review their records Places limits on the University for releasing a student’s educational record to an unauthorized third party without the student’s written consent
FERPA: Transfer of Control/Responsibility • Through elementary and high school, the control over a student’s education record resides with the parents . • This control transfers to the student when he/she reaches the age of 18 OR begins to attend any post-secondary institution, regardless of age.
FERPA: Academic Progress • Information regarding a student’s day-to-day progress in a course is not available on a website to which parents or guidance counselors have access • Final grades are posted to the student’s Cedarville University transcript at the conclusion of the semester when final grades are submitted by the faculty • For College Now students, those grades are also automatically provided to their P-12 schools so they can receive a grade for the course equivalent on their P-12 school transcript so it can count toward earning their high school diploma.
Two Transcripts???? • Cedarville University transcript toward a degree Every Cedarville University course in which you maintain enrollment • for 15 days will result in a transcript record of that enrollment That Cedarville University transcript record may be a “W”, a “WP”, a • “WF”, or a letter grade if the course is completed (A through F) This permanent university transcript is the beginning of your • undergraduate transcript • High School Transcript toward your high school diploma As a high school student, the Cedarville courses in which you • are enrolled “dual count” to also meet high school graduation requirements, either for core courses or electives.
FERPA: Keep Connected in Class • How can you know how you are doing? • Moodle course record • Ask your professor if you don’t understand how to access your results in Moodle • Ask your professor even if you do understand how to access your results in Moodle • “At Risk” Report…a university-wide system used to let students know if they are not doing well in a course; occurs ~half-way through the course. • Communication and accountability are key
FERPA: Keep Connected with Parents • How can you help your parents be connected? • Grant your parents access to your student account, which lets them see your transcript and other key information. • When you have some challenges, bounce ideas off of them about how to handle the situation. • Communicate regularly with them about the experience. Let them help you grow through it. • Accept responsibility but establish accountability
FERPA: Problem Solving What if I have a problem? Talk with your professor; act on their advice; talk with your professor 1. again Talk with your advisor; act on their advice; talk with your advisor again 2. Talk with your parents or teachers at your school for solution ideas 3. (notice that this is 3 rd in line; do NOT skip #1 and #2) If the problem is not solved and you think communication between your 4. parent(s) and your professor, and/or advisor, and/or another representative of the University would be helpful, complete a privacy waiver through the Office of the Registrar (registrar@cedarville.edu).
What is a FERPA privacy waiver? A statement the student signs giving specific people the right to talk to other specific people about the signing student’s academic work in a defined course or courses due to a situation that has arisen. Why would I use one? Because all other efforts to successfully resolve a specific issue in a class have not been effective for the student. How do I get one? Email the Registrar’s Office (registrar@cedarville.edu)
What is a FERPA privacy waiver for finances? A statement the student signs giving specific people (usually a parent or guardian) the right to talk to the Cashiers about the signing student’s student account. Why would I use one? So your parents or whomever you designate can work directly with the Cashiers to pay your CU bills. How do I get one? Go to the Cashier’s Office web page (https://www.cedarville.edu/Offices/Cashiers/Contact-Us), click on the Financial Information Release Form (FERPA), print it off, fill it out and sign it, and scan or fax it back to the Cashiers (937-766-7199 or cashier@cedarville.edu)
Questions? College Now Advisors: • Mrs. Paula Kordic (937-766-3775) • Mrs. Alyssa Johnson (937-766-7463) Office of the Registrar Registrar: Mrs. Fran Campbell Phone: 937-766-7710 E-mail: registrar@cedarville.edu Website: cedarville.edu/registrar
Welcome to Cedarville University!!! We are blessed to have you join us in this great adventure of truly HIGHER education for His glory!
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