U.S. General Services Administration Federal Acquisition Service FEDSIM Industry Partner Briefing Slides April 6, 2016
Agenda U.S. General Services Administration Federal Acquisition Service ● Who is FEDSIM? ● FEDSIM Facts ● Organizational Tenets & Processes ● Opportunities ● Faux Pas ● Contacts
A Sampling of Our Customers U.S. General Services Administration Federal Acquisition Service Pandemic Support CENTCOM Enterprise IT Management JIDA (Formerly JIEDDO) Portfolio Management Global Threat Mitigation Program
Organization Chart U.S. General Services Administration Federal Acquisition Service FEDSIM Director - Chris Hamm FEDSIM Deputy Director - Pete Burr Enterprise Sector Civilian Sector Defense IT Sector (DoD Professional Svcs) Ken Evans Mike Donaldson Kristen Knapper Army Enterprise Enterprise Air Force DoD/Navy JIDA Group I Group II Julia Whitmore- (GSA Internal) (DOD OASIS) Donna Young Corey Nickens Glenn Becker Sevin James Johnson Wes Dewalt Defense Acquisition: Stacey Lowenberg Enterprise Acquisition: Patricia Renfro Civilian Civilian Civilian Group I Group II Group III Jim Piché Nina Raheja Sam Clark Civilian Acquisition: Michael Marquez
Project Profile U.S. General Services Administration Federal Acquisition Service ● Complex Mission-Centric Needs ● Multi-Agency / Multi-Command Scope ● Overt Support from Leadership ● Stifled Capabilities – Frustrated Dollars ● Complex Funding ● Supports Good Government ● $100M - $1B Overall Value
Protest Statistics U.S. General Services Administration Federal Acquisition Service Proven Acquisition Success: Highly Favorable Protest Record From 2008 to 2015 Total Number of New Contract Awards (excludes mods): 377 Total Number of Protests: 64 Protests Denied Successful Outcomes: Protests Denied/Dismissed/Withdrawn: 62 Sustained: 2 98% Denied (Federal Average 77%)
FEDSIM Values U.S. General Services Administration Federal Acquisition Service ● Program Management Office with an Acquisition Competency IPT-Based Approach to Meeting Mission o o Mission-Enabling Business Model o Mission Focused, Performance-Based Task Orders ● Committed to Quality, Compliance & Transparency o Fully Compliant with all Federal Regs o 3 Critical Pre-Award Gate Reviews Embrace Industry Partners and a Narrow Definition of “Procurement Sensitive” o ● Outcome Oriented Timeliness – 6.5 Month Average Procurement Acquisition Lead Time (PALT) o Post-Award Engagement – Dedicated POC Post-Award for Administration o
Cost Plus Award Fee U.S. General Services Administration Federal Acquisition Service ● Reduces Buy-in ● Increases Skilled Labor ● Fosters Positive Relationships ● Provides Post Award Leverage ● Uncertainty in Solutions ● Mitigates Uncertainty in Client Mission ● Enables Flexibility with a Variable Budget ● Factors in Risk
FEDSIM Cost Range Section L “General Information” U.S. General Services Administration Federal Acquisition Service ● Civilian Orders AWARDED Within Range = 90% ● DoD Orders AWARDED Within Range = 90% ● FEDSIM Awards PROPOSED outside the Range = 0% ● Inference: FEDSIM task order competitions that include a range general present a quality IGCE with a realistic level of effort for labor, consistent with FEDSIM’s Best Value philosophy. Occasionally, an award appears be made outside of the range. This is due to fee negotiation after receipt of proposals.
Oral Presentations & Video U.S. General Services Administration Federal Acquisition Service
FEDSIM Pre-Award Process U.S. General Services Administration Federal Acquisition Service Client Involvement FEDSIM Acquisition Process Complete IA & Obtain Initial Funding Provide Initial Funding Develop Acquisition Schedule Develop Acquisition Plan and IGCE Legal & CRP Review Refine Client Requirements Develop Solicitation Package Legal & CRP Review Due Diligence/Industry Day Review & Approve Solicitation Issue Solicitation Questions & Answers Provide Technical/Programmatic Answers Conduct Evaluation Board Training Receive Proposals Evaluate Proposals Evaluate Written & Oral Proposals Conduct Negotiations Legal & CRP Review Award Contract Conduct Debriefings Resolve any Protests
Best Value Procurements U.S. General Services Administration Federal Acquisition Service ● Typical FEDSIM Evaluation Factors Technical Approach Key Personnel & Project Staffing Approach Management Approach Corporate Experience ● FEDSIM Template Language Technical Factors are Listed in Descending Order of Importance. All Technical Factors, When Combined, are Significantly More Important than Cost/Price.
FEDSIM Post-Award Process U.S. General Services Administration Federal Acquisition Service Client Involvement FEDSIM Project Management Process Conduct Project Kickoff Meeting Attend Kickoff Meeting Monitor Performance Provide Technical Direction Review Deliverables Submit Reports to Client Provide Award Fee Input Conduct Award Fee Boards Participate Resolve Issues/Conflicts As Needed Review Invoices & Pay Industry Partner Provide Funds/Guidance Perform Funds & Financial Management As Needed Legal & CRP Review Award Modifications As Needed Provide Project Oversight Obtain Audit Assistance Closeout Contract As Needed
FEDSIM Rules of Engagement U.S. General Services Administration Federal Acquisition Service ● FEDSIM Pursuits – Before an IA is signed 1:1 Collaborative Engagement with Industry Partner it’s an opportunity, not a requirement Full Sharing of Status and Progress Industry Presence in a client meeting is welcome it will not change 1 thing we say ● FEDSIM Pursuits – After an IA is signed Fair & Open Sharing with All Industry Partners it now IS a requirement, thus Procurement Integrity Act restrictions are applicable Transparent Procurement Process
FEDSIM DOD Opportunties U.S. General Services Administration Federal Acquisition Service Value Likely Notional Task Order Target FEDSIM Client Agency Sector (M) Vehicle Scope Award POC AF Automated Education Summer / Air Force 15 TBD DOD IT Donna Young Management System Fall 2016 OASIS Global C4ISR Maintenance Summer CECOM 700 ENT Wes Dewalt Pool 1 Support 2016 End of FY CENTCOM 450 Alliant Enterprise/AOR IT Support DOD IT Corey Nickens 2016 CYBERCOM IDIQ FEDSIM Task Orders to support the TBD TBD DOD IT Donna Young Task Orders IDIQ CYBERCOM Mission Defense Cyber Crime Center Fall DC3 450 Alliant DOD IT Corey Nickens Recompete 2016 OASIS Counter Threat Messaging Summer DOD 500 ENT Wes Dewalt Pool 1 COCOM Support 2016 Focused Support/ Decisive OASIS Effort: Counter IED Summer JIDA 1,700 ENT Glenn Becker Pool 4 Engineering, Training, and 2016 Support Enterprise IT: JIDA HQ Summer JIDA 500 Alliant ENT Glenn Becker IT Services 2016 Deployed IT: JIDA In-Theatre Summer JIDA 396 Alliant ENT Glenn Becker IT Services 2016
FEDSIM Civilian Opportunties U.S. General Services Administration Federal Acquisition Service Likely Notional Task Order Target FEDSIM Client Agency Value (M) Vehicle Scope Award POC CCMR 300 OASIS DoS/DOD Training Support Winter FY17 Sam Clark FTRIB 100 Alliant ERP Support Fall FY17 Sam Clark Late DHS 500 Alliant TIP - DHS IT Support FY17/early Jim Piche FY18 ENSS - DHS Classified Summer DHS 1,000 Alliant Jim Piche Network Support FY17
FAUX PAS U.S. General Services Administration Federal Acquisition Service How do we price this to win? FEDSIM is just the contracting shop…
Points of Contact U.S. General Services Administration Federal Acquisition Service FEDSIM Kristen Knapper GSA FEDSIM Civilian Sector (703) 589 – 2928 kristen.knapper@gsa.gov Mike Donaldson Ken Evans Enterprise Sector DOD IT Sector (202) 208 – 0513 (office) (703) 605 – 3595 (office) (571) 388 – 7998 (mobile) (703) 589 – 2675 (mobile) michael.donaldson@gsa.gov kenneth.evans@gsa.gov
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