February 12, 2014
Brief Overview of Campus Fee Program SSETF – Last Year ◦ Process ◦ Funding Summary SSETF – This Year ◦ Financial Projection ◦ Process and timeline UCCD Resolution
Follows CSU Executive Order No. 1054 – CSU Student Fee Policy Effective January 14, 2011 This executive order brings together the California State University Board policies that comprise the CSU Fee Policy, defines the change in terminology to tuition fees for some Category I fees, and continues the delegated range for the establishment and adjustment of Category III miscellaneous course fees. Continues practice of seeking the advice of the Campus Fee Advisory Committee combined with student referenda and/or alternative consultation processes for mandatory student fees Continues reporting requirements for all student fees to Campus Fee Advisory Committee Defines five categories of Student Fees The Finance Service Group is responsible for managing the Campus Fee Program, reviewing proposals to make changes to or establish new campus mandatory fees, miscellaneous course and lab fees, and any other student fees other than tuition fees. The Campus Fee Program is twofold, consisting of Campus Fiscal Officer (CFO) review and the Campus Fee Advisory Committee (CFAC). Reference: Campus Fee Program
The role of the Campus Fee Advisory Committee is to advise the president on setting Category II & III fees Advisory vs Oversight • Scope of committee limited to advisory role in establishment and/or determination of Category II & III fees. • Advise on referendum or alternative consultation. Information vs Advisory • Category IV and V fees may be established and/or adjusted by the President. • An annual fee report is presented annually that identifies all student fees by Category.
The committee is comprised of 11 members who serve one fiscal year terms, with reappointments allowed. Membership is as follows: • Associate Students President, or designee • Five students selected by Associated Students in accordance with normally established procedures • Academic Senate Chair, or designee • One faculty member, appointed by the campus President after consultation with the Executive Committee of the Academic Senate • One representative from the Academic Affairs Division, appointed by the campus President • One representative from the Administration and Finance Division, appointed by the campus President • Once representative from the Student Affairs Division, appointed by the campus President From these members, the campus President annually appoints one person to act as the chairperson of CFAC. The committee meets at least once a year, and as needed when fee proposals are brought forward for review.
Fee Type Authority Steps I Systemwide Mandatory Fees Board of Trustees Alternative Consultation: Chancellor establishes fees. 1. Sponsor to work with constituents Campus Level: President has oversight and may adjust 2. CFAC review and recommendation to President or eliminate fees. Steps: 3. President Approval • II Campus Mandatory Fees CFO Review Referendum: • Sponsor and President determine Alternative 1. CFAC coordinates referendum Consultation or Referendum 2. Vote occurs 3. CFAC review and recommendation to *All AS fees must go through referendum President 4. President approval Chancellor authorizes a dollar range for fees. 1. CFO review • $0 - $150 Course fees 2. CFAC review • III Course Fees $0 - $3000 Field Trips 3. CFAC recommendation to President Campus Level: Campus President approval of in range, 4. President approval Chancellor's Office for out of range. 1. CFO review CFO review of fee proposal, with recommendation to 2. CFO recommendation to President IV Fees Other than Category II/III campus President for approval. 3. President approval Notification follows to CFAC. 4. Notification/advisory only to CFAC 1. CFO review CFO review of fee proposal, with recommendation to 2. CFO recommendation to President V Self Support Program campus President for approval. 3. President approval Notification follows to CFAC. 4. Notification/advisory only to CFAC CFO – Chief Financial Officer CFAC – Campus Fee Advisory Committee
Category I: Systemwide mandatory fees. Fees that must be paid to apply to, enroll in, or attend the university or pay full cost of instruction. • Undergraduate Tuition Fee (formerly State University Fee) • Non-resident tuition • Professional Program Fee • Application Fee Category II: Campus mandatory fees. Fees that must be paid to enroll in or SJSU. • Facility Fee • Student Association Fee • Student Success, Excellence, and Technology Fee (SSETF) • Student Union Fee • Student Health Fee • Document Fee
Category III: Miscellaneous course fee. Fees associated with a state supported course for materials and services used in course instruction. Effective Fall 2012, SJSU only has Miscellaneous Course Fees for Field Trips. All other previous miscellaneous course fees have been subsumed into the SSETF Category II fee. Category IV: Fees other than Category II or III paid to receive materials, services, use of facilities, fees resulting from dishonored payments, late submissions, misuse of property, or security deposits. • Late submission • Orientation • Off-campus Study Abroad programs • Testing Category V: Fees paid to self-support programs such as Parking, Housing, and Continuing Ed • Housing License • Parking permits • Continuing Ed courses
The following rules apply when determining if miscellaneous course fees can be charged for exceptional materials or services in the classroom: Miscellaneous course fees can only be charged for the actual cost of the material, service or use of facility being provided. A miscellaneous course fee can cannot be charged for the basic complement of classroom supplies and materials required for instruction. These include but are not limited to: chalk, erasers, paper clips, pointers, classroom instructional equipment such as projectors (slide, overhead, computer, etc.) and associated supplies (bulbs, transparencies, software, etc.), or any other supplies deemed necessary to equip the instructional space for courses. A miscellaneous course fee can cannot be charged for the basic complement of laboratory supplies and instructional equipment necessary for classroom lab requirements identified in the course description. These include but are not limited to equipment, test tubes, work stations, computers or any supplies necessary to equip laboratory space to complement classroom course instruction. Administrative charges and inflationary factors can cannot be added to miscellaneous course fees. Only the actual cost of the material, service or use of a facility can be charged. A miscellaneous course fee can cannot be charged to fund the basic cost of instruction. Instructional costs are funded through marginal cost dollars, tuition fee revenue, and permanent base budget allocations.
First Full Year of the fee First Year of the SSETF Advisory Committee Process Issues: ◦ Process for Presidential approval of requests was not clear to the campus community. ◦ Process including a secondary review of the SSETF Advisory Committee Recommendations by the President’s Cabinet. This was not anticipated in the funding timeline. ◦ Decisions on proposal funding did not occur until August 22 nd .
Subsumed Misc. Course Fee Funding Great deal of discussion within Academic Affairs in preparation of the SSETF Funding proposal for this SSETF priority. Funding was requested for each College with each College developing and implementing a methodology for departmental allocations. Set funding was requested for the Colleges and not requested to be adjusted by headcount or Full Time Equivalent Student (FTES). Previous Misc. Courses were funded per enrolled headcount. Most fees had not been adjusted for many years due to the strict acceptable use based on Executive Order (E.O. 1047) now superseded by E.O. 1054) Requested: $2.8 million Committee Recommended: $2.8 million Awarded: $2.6 million Refer to AAD Allocations by Department, College and Program
Funding Summary (refer to 13-14 SSETF Funding Requests and Committee Recommendations and SSETF Allocations) Ca Categ egory Reques est Commi ommitt ttee Awarded Aw ed Recommended Academic Affairs Division $2.8 million $2.8 million $2.6 million Campus Programs and Instructional Classroom Support Academic Affairs Division $2 million $2 million $1.8 million Student Success Academic Affairs Division $2.1 million $1.1 million $1 million Miscellaneous Administration & Finance $1.15 million $1.15 million $1.15 million Student Affairs Division $141k $151k $151k Library $1.3 million $0.0 $0.0 Total $9.5 million $7.2 million $6.7 million
SSETF by Division (1) 2013/14 2012/13 Intercollegiate Athletics $ 7,465,090 41% $ 6,819,813 53% VP Student Affairs $ 151,402 1% $ - 0% VP Admin & Finance Total $ 1,150,000 6% $ 64,630 0% Academic Affairs $ 9,300,421 51% $ 6,100,713 47% Grand Total $ 18,066,913 $ 12,985,156 BEFORE SSETF (1) 2011/12 Miscellanous Course Fees $ 1,551,390 18% IRA to Academic Affairs $ 1,207,418 14% IRA to Athletics $ 5,703,790 67% Grand Total $ 8,462,598 (1) Source: SJSU Annual Budget Report
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