FDWC News Hour Inclusion Across the Employment Lifecycle: The Role - PowerPoint PPT Presentation

FDWC News Hour Inclusion Across the Employment Lifecycle: The Role of Centralized Accommodation Funds April 15, 2015

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News Hour Agenda Topic Presenter/Interviewer Today’ s Agenda Welcome Michael Murray, OPM Katia Albanese Housekeeping Employer TA Center Panel Facilitator Alison Levy, USDA Stephen King, DoD/CAP Pat Pittarelli, State Darlene Avery, Education Panel Discussions & Questions Martin Pursley, Interior Jackie Cumber & LaShawn Walker, Housing and Urban Development Wrap-Up Akinyemi Banjo, DOL

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Audience Polling Question Does your agency have a centralized accommodation fund?

Panel Discussion Facilitator Alison Levy Disability Employment Program Manager U.S. Department of Agriculture

U.S. Department of Defense Stephen M. King Director Computer/Electronic Accommodations Program (CAP) www.cap.mil

CAP Overview • 1990: DoD established CAP to provide accommodations to civilian employees • 2000: National Defense Authorization Act – CAP’s success led Congress to grant DoD the authority to provide AT, devices, and support services, free of charge to Federal agencies that have a partnership agreement with CAP • 2004: CAP began providing AT to wounded, ill, and injured Service members

Free Services through CAP • Needs assessments • Assistive technology – Becomes property of employing agency • Training on the use of technology • Education and outreach on recruitment/hiring, accommodation, advancement, and retention of people with disabilities and disabled veterans

CAP and CAF Facts • Creation of a fund, whether to compliment CAP services or stand alone, is logical, makes good business sense and improves efficiencies – Removes potential barriers to employment – Allows managers to focus on ability, not disability or impact of the cost of accommodation on an office’s budget

CAP and CAF Facts • Contrary to popular belief, CAP is fully funded by DoD. Therefore, CAP does not assume the legal obligation of our partner agencies to provide accommodation to its employees. • Also, some items are out of scope for CAP: – Automatic door openers and other facility alterations – Chairs and interpreting/CART services (for non-DoD personnel) – Other miscellaneous items: mobility scooters, items requiring a reoccurring service fee, lighting, glare screens, and non-computer office equipment such as electric staplers and calculators

Audience Polling Question Have you used the CAF at your agency?

U.S. Department of Education Darlene Avery Reasonable Accommodation Program Manager Contracting Officer Representative

Education’s CAF Overview • CAF has been operational for 10+ years • Located in the Office of Management, Office of Human Resources (HR) and the Office of the Chief Financial Officer (OCIO) share responsibilities (provides all Assistive Technology equipment) • Covers the accommodation needs for the whole agency – OCR, OIG and FSA receive separate funding and are able to procure items but can still utilize the CAF

Education’s CAF Overview • Budget: Approximately $1.5 Million – Funds are collected at Budget Services level for the program offices – Reasonable Accommodation Program Manager estimates the amount needed for the upcoming years based on previous years’ funding usage and services usage amounts – Charge back to organizations and those who receive direct funding via Congress contribute fully

Education’s CAF Scope of Services CAF Services include: • Modified Work Stations • Assistive Technology (provided by OCIO) • Furniture & Non-AT Items (provided by HR and Facilities Management) • Facilities Access (HR and Facilities Management) • Disability/Diversity Training • Alternative Formats

Education’s CAF Scope of Services CAF Services, continued* • Personal Assistants/Readers (HR provides short term Financial Assistance) • Interpreters/CART (HR provides) *Alternate Formats, Interpreting and CART Services are also provided to individuals participating in Education-sponsored activities and events.

U.S. Department of Housing & Urban Development (HUD) Jackie Cumber LaShawn Walker Branch Chief/DPM, Director Reasonable Employee Health and Accommodation Wellness Division

HUD’s CAF Overview • CAF operational prior to 2005 • Located in the Office of the Chief Human Capital Officer (OCHCO) in partnership with the Office of the Chief Information Officer (OCIO) at HUD Headquarters • Covers the accommodation needs of the entire Department

HUD’s CAF Overview • Needs assessments • Interpreter, reader services • Ergonomic consultation and equipment • Disability training and outreach • Computer hardware/software • Facility modifications • Annual Budget Approximately $1.5 million • Not yet a CAP partner

U.S. Department of Interior Martin Pursley Director Talent Management www.doi.gov/accesscenter/services/index.cfm

Interior’s CAF Overview • CAF established 10+ years • Funded through Working Capital Funds • Managed by HR Office as part of Special Employment Program’s / Assistive Technology Budget • Provides: – Accommodation Services for DC Metro Area offices – Limited accommodation funding assistance to bureaus/offices, if needed – Demonstration Lab for DC Metro Area

Interior’s CAF Overview CAF Services include: • Support, guidance, and consultation are provided to all locations, as needed • Demonstrations/evaluations • Training on disability awareness and reasonable accommodation • Scooter Loan Program • AT equipment loan program • Ergonomics training and assessments • Interpreting services and other support for headquarters offices and events – Most accommodations are funded at bureau/office level or through CAP Partnership

U.S. Department of State Pat Pittarelli Human Resources Manager http://careers.state.gov/learn/diversity-inclusion/disability- reasonable-accommodation-division

State’s CAF Overview • CAF established in 2000 • Located in Central Human Resources • CAF covers the whole Department – Only accommodation not funded by the CAF is business class travel, which is funded by the bureau/office level. • Computer Accommodations Technology Center (CATC)

Audience Polling Question Which accommodations does your agency’s CAF cover?

Questions? Type your question or comment directly into the Q&A Window

Audience Polling Question Whether or not you have used or have a CAF, do you think this would be a benefit for employees in your agency?

News Hour Wrap-Up Akinyemi Banjo Office of Disability Employment Policy U.S. Department of Labor

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Contact Us! Contact Us! Akinyemi Banjo U.S. Department of Labor, ODEP Banjo.Akinyemi@dol.gov Alison Levy U.S. Department of Agriculture Alison.Levy@dm.usda.gov Michael Murray Office of Personnel Management DisabilityEmployment@opm.gov