Eugene School District 4J Leave of Absence COVID ‐ 19 August 2020
What is a leave of absence? A leave of absence is needed when an employee is absent from work for an extended period. 4J defines an extended period as more than five (5) work days. • If an employee is absent from work for five (5) or less work days, a leave of absence is not always needed. Some exceptions, such as bereavement leave, FFCRA leave, and unpaid leave apply. Contact Human Resources for more information. Why is a leave of absence needed? A leave of absence is needed when an employee is absent due to one or more of the following reasons: • The birth of a child or placement of a child for adoption or foster care; • To bond with a child (leave must be taken within one year of the child’s birth or placement); • To care for the employee’s family member who has a qualifying serious health condition; • For the employee’s own qualifying serious health condition that makes the employee unable to perform the employee’s job; • For qualifying exigencies related to the foreign deployment of a military member who is the employee’s spouse, child, or parent. • For the loss of a family member.
Families First Coronavirus Response Act (FFCRA) • On March 18, 2020 the federal government passed the Families First Coronavirus Response Act (FFCRA) which broadened the reasons for a protected leave of absence. • Part of the FFCRA awarded additional paid sick leave to eligible employees who need to be absent from work for reasons related to COVID ‐ 19. • The FFCRA expires on December 31, 2020.
Oregon Family Leave Act (OFLA) Expansion • The State of Oregon also broadened the Oregon Family Leave Act (OFLA) to include the need to care for an employee’s child whose school or place of care has been closed in conjunction with a statewide public health emergency declared by a public health official as an applicable reason for OFLA leave.
FFCRA Qualifying Reasons for Leave Under the FFCRA an employee may need a leave of absence due to one or more of the following reasons: • Subject to a Federal, State, or local quarantine or isolation order related to COVID ‐ 19; • Has been advised by a health care provider to self ‐ quarantine related to COVID ‐ 19; • Experiencing COVID ‐ 19 symptoms and is seeking a medical diagnosis; • Caring for an individual who has either been subject to a quarantine or isolation order as described above, or who has been advised by a health care provider to self ‐ quarantine; • Caring for their child whose school or place of care is closed (or child care provider is unavailable) due to COVID ‐ 19 related reasons; or • Experiencing any other substantially ‐ similar condition specified by the U.S. Department of Health and Human Services.
FFCRA Paid Leave The FFCRA awards up to two weeks (80 hours, or a part ‐ time employee’s two ‐ week equivalent) of paid sick leave paid at 100% for the qualifying reasons listed below (up to $511 daily and $5,110 total): 1. Subject to a Federal, State, or local quarantine or isolation order related to COVID ‐ 19; 2. Has been advised by a health care provider to self ‐ quarantine related to COVID ‐ 19; or 3. Experiencing COVID ‐ 19 symptoms and is seeking a medical diagnosis. The FFCRA awards up to two weeks (80 hours, or a part ‐ time employee’s two ‐ week equivalent) of paid sick leave paid at 2/3 for the qualifying reasons listed below (up to $200 daily and $2,000 total): • Caring for an individual subject to an order described in (1) or self ‐ quarantine as described in (2); or • Experiencing any other substantially ‐ similar condition specified by the U.S. Department of Health and Human Services. The FFCRA awards up to 12 weeks of paid sick leave and expanded family and medical leave paid at 2/3 for the qualifying reason listed below (up to $200 daily and $12,000 total): • Caring for their child whose school or place of care is closed (or child care provider is unavailable) due to COVID ‐ 19 related reasons.
How to Request a Leave Information regarding requesting a leave of absence can be found on the district website at https://www.4j.lane.edu/hr/loa/. Additionally, you can contact the Human Resources leave team with questions or for support at any time. HR_Leaves@4j.lane.edu (541) 790 ‐ 7670 – Human Resources reception
Where to Find More Information • Additional information regarding leaves can be found on the district website at: https://www.4j.lane.edu/hr/loa/ • Information regarding the Federal Families First Coronavirus Response Act (FFCRA) can be found by visiting: https://www.pps.net/cms/lib/OR01913224/Centricity/Domain/4/FFCRA_Poster_WH1422_N on ‐ Federal.pdf • Information regarding the Federal Family Medical Leave Act (FMLA) can be found by visiting: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf • Information regarding the Oregon Family Leave Act (OFLA) can be found by visiting: https://www.oregon.gov/boli/employers/Documents/BOLI_OFLA.pdf
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