End of Year Review Providing Funds For Projects 2018/ 2019 3 4 3 - PDF document

09/10/2019 Agenda Attendees & Apologies Minutes of Last AGM End of Year Review 2018-2019 2019/20 Plans SWALLOWFIELD LOWER SCHOOL PTFA Election of Committee Members ANNUAL GENERAL MEETING Any Other Business Date of Next Meeting 10 OCTOBER 2019 1 2 1 2 What We Do Fundraising Social Activities End of Year Review Providing Funds For Projects 2018/ 2019 3 4 3 4 How did we raise it? Grants Match funding Activities Funding Sports Day Grants £18,144.00 Christmas Carnival Match funding £5,153.66 2018/19 Grand Total Donations £35,723.36 Sports Day £1,830.19 Father’s Day Breakfast FUNDRAISING Christmas Carnival £1,565.88 Bingo Night Donations £1,512.64 Quiz night Father’s Day £1,010.74 Breakfast School discos Bingo Night £1,003.35 Mother’s Day Assemblies Quiz night £887.75 110 Club School discos £767.36 Mother’s Day Assemblies £696.52 110 Club £569.50 Christmas DVDs £607.60 Coffee/cake sales £487.88 BB Sports Day £419.00 Secret Santa £357.43 Easy fundraising £30.15 5 6 5 6 1

09/10/2019 Fundraising – Big Hitters! Continue to run ‘not for profit’ activities which are enriching experiences for parents and children 1. External Fundraising Team delivered huge grants towards our running track and storytelling area • Summer social 2. Match Funding - parents using their employers’ schemes to benefit our School, especially • Transfer day refreshments and information giving Andy Cowdrill and Microsoft! • Secret Santa 3. Continue to be supported by local businesses, parents and friends with donations for raffle • Year 4 leavers disco, hoodies, and year books prizes, food for BBQs and Father’s Day breakfast, venues for us to hold events and resources • Macmillan coffee morning for us to use 4. Most of all, so many kind people continue to give the most valuable commodity – time! • Plus many other social events, that also raised money! 7 8 7 8 How did we spend it? How did we spend it? Running track Smartboards for Foundation Funding Amount In line with our 5 key priority areas Christmas pantomime Running track £18,676 Reading corner 1. School trips Smartboards for £7,680 Foundation In school experiences 2. Sports/ PE Equipment Science week Christmas pantomime £4,440 Year 4 Leaver’s disco 3. Technology Reading corner £3,210 School leaver’s books In school experiences £1,242 4. In school experiences Birthday cards for every child Science week £750 Busy Bees Christmas party 5. Updating outdoor equipment Year 4 Leaver’s disco £260 School leaver’s books £255 Birthday cards for every £192 child Busy Bees Christmas £179 party 9 10 9 10 Future • Quiz Night • Tea towels Fundraising • Coffee Afternoons • Thank you cards Activities • School Disco • Mothers Day & Father Day Events • Bingo • CIRCUS! 2019/20 • Secret Santa • Mulled Wine Stall at Woburn Sands Christmas Fayre • School Christmas Play DVDs Our Plans • More grant applications Help us by… Helping, Match Funding, New ideas! 11 12 11 12 2

09/10/2019 Fundraising priorities 2019/20 – any feedback? Committee Priorities 1. Continue to fund a Christmas theatre experience & Busy Bees Christmas party 1. Get more people involved (many hands make light work) 2. Extend and update the adventure playground, including removing the mound and 2. Simplify how we do things and how we communicate slide to create more space and make it compliant with safety requirements 3. Fundraise and deliver social events to enrich experiences at school and to 3. Continue to fund ‘in-school experiences’ that enrich learning such as World Book Day develop our school community theatre workshops and Science week expert lead activities and to also continue to fund our Y4 Leavers Disco and to subsidise their year books 4. To subsidise some of the school trips in particular supporting with the coach costs which would then significantly reduce the cost of the trips to parents 5. Install multimedia technology for the school hall so that there is an up to date and simple solution for sound and image projection – this will be beneficial for assemblies, shows, presentations from external speakers 13 14 13 14 Summary • Record year of fundraising helped enormously by match funding and external grants • Lots of fun events held for parents and children, and we have a new Committee Election running track & storytelling area, we’ve been to the panto and funded school trips and subject expert visits • Clear plans in place for 2019/20 to focus our time and energy 2019 / 2020 A massive thank you to everyone involved Keep fundraising so we can keep delivering lots of fun, smiles and happy memories Support us by helping where you can, match funding, bringing fresh ideas 15 16 15 16 Committee Election 2019/2020 – Election of trustees and committee Committee Election 2019/2020 – Members to fill key roles Communications ° Chair Lisa Steel Website Lyndsay Plumbly ° Jules Harrington Facebook Admin Vice Chair Claire Page ° Catherine Moore Email account Secretary (shared) Moema Pimentel (pre meeting) Natasha Solesbury (Editor) and Caroline Bennett (Design) VACANCY SPRING/ ° Newsletter SUMMER 2020 VACANCY (meeting minutes) 100 Club Stacey Gunther/ Clare Lycett Treasurer Claire Sim/ VACANCY Key events Donna Moore (Discos) Hayley O’Brien (Secret Santa) Trustees Claire Sim (Vacancy summer 2020) Helen Kirby (Mulled wine stall) Kim Brewer Mothers Day (Nic Scholfield) Fathers Day (Claire Sim/ VACANCY) Greg McGill Circus 2020 – VACANCY to lead the sub-group Sports Day – Hayley O’Brien/ Claire Lycett MK Lightning – Claire Lycett Christmas DVDs/ Sponsorship – Claire Lycett & Lyndsay Plumbly Bingo – VACANCY Quiz – Hayley O’Brien 17 18 17 18 3

09/10/2019 Committee Election 2019/2020 – Members to fill key roles External Fundraising Sarah Drea & Jill Gentle Class Reps Busy Bees – Amy Kershaw & Jen Pierce Foundation – Amy Hayes & Danielle Boynett Y1 – Jules Harrington & Helen Kirby Anything Else? Y2 – Catherine Moore & Alison Green Y3 – Clare Lycett & Marian Powell Y4 – Claire Sim & Caroline Bennett 19 20 19 20 Thank you to everyone Date of Next Meeting None of this would have been possible without the support of parents, carers, friends, teachers and staff of Swallowfield Lower School Thursday 7 November 2019 Venue TBC 21 22 21 22 4