e@syFile Employer
2019/08 Intrim PAYE will start • Filing Season: 23 September – 31 October • No changes in functionality and source codes for the 2020/02 Period • Bi- Annual EMP501’s can’t be submitted after 28 February • Refer to Release Notes for software changes
e@syFile Employer Updates e@syFile will automatically check if an update is available at start-up • NB!! Always first ensure you have a recent backup • Click on OK if you don’t want to start the update
Database Utilities • Tip: To make a backup before updating your application to a new version, disconnect from the internet before opening e@syFile Employer • Click on Utilities on the left, then click on Backup DB Directory and follow the prompts
JAVA related problems • e@syFile Employer uses JAVA to perform specific functions, including the protection (encryption) of the sensitive data included on any e@syFile Employer database • e@syFile will not work if you have the wrong version of JAVA on your PC/laptop – it will likely hang at login in these cases • The required version of JAVA is included in the e@syFile setup file, available for download on the SARS and SARS eFiling website • If you download and save the e@syFile Employer setup file, you can easily reinstall the required version of JAVA without wasting additional bandwidth with another download
JAVA Version check Please take note of the warning on the JAVA website after updating: If your e@syFile software is working correctly, it might be affected if you uninstall older/other versions when you receive JAVA update/ un-installation messages
e@syFile & JAVA installation • If you see this pop-up during installation, click on YES to ensure you are installing the correct JAVA
EMP501 Disc Submissions removed from “Submit to SARS” tab and added on Utilities menutab
Employer demographics and e@syFile screens have been reduced to align with the mandatory fields
ETI – from 2020 Tax Year, SEZ code must be indicated for each period/ month on the ETI details screen for each individual. For Tax Years 2019 and prior, one code will still be used.
Monthly Process PAYE – when users synchronise, it will now populate the employer demographics on the monthly page
EMP501 PAYE Reconciliation Submissions to SARS • Capture or import your certificates • Request pre-population data on the EMP501 • Compare to payroll data & balance Recon • Submit the EMP501 to SARS • Retrieve electronic feedback from SARS (accepted/rejected) • Generate IRP5’s/IT3a’s if needed • Make frequent backups of your data
EMP501 Declaration: Updates • New pop-up block to prevent incorrect submission of future periods • New validation and error messages on the EMP501 declaration to ensure that certificates and PAYE values correspond • Additional validation required when users select not to use the SARS pre-populated values – might result in Audit
New pop-up message to prevent incorrect submission of future periods
If an amount is populated for PAYE, an error message will alert the user if no certificates are present (Total Liability is zero)
If certificates are present (Total Liability) the user will get an error message if no PAYE is captured/populated
Online validation is required if there is a difference between captured liability and SARS values
Cancel and Revive Certificate Ranges • Select Cancel Certificates & Recon Period • Then select the starting and ending numbers of the range you wish to cancel
Revive a Cancelled Certificate Range • Ensure that you work on the same backup where you previously cancelled a ranges of certificates • All cancelled Certificate Ranges will be listed for the Recon Period • Select the range you wish to revive, and click on Revive Certificate Range
Thank you If you would like to attend additional training at SARS, or visit me at a branch for a consultation: Lerato@sarsefiling.co.za
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