E NTE RPRISE SOFTWARE AS A SE RVICE (SaaS SaaS] Anthony Abrahams – GM Finance, PCYC Queensland TechnologyOne Showcase 2017
E nterprise Software as a Service Software licencing and delivery model in which software and associated data are hosted on the cloud. Integrated core business operations including finance, budgeting & forecasting, fixed assets, payroll, human resources, and grants management…more to come. Simplified IT infrastructure, delivering economies of scale, providing a future proof solution. Access from anywhere, any device, anytime.
Northern Territory Queensland Western Australia South Australia New South Wales Australian Capital Territory Victoria About PCYC Queensland A large State - 1.853 million km² 54 Branches, 6 Indigenous Services Tasmania 80,000 members
PCYC Q Queen enslan sland CHALLENGES 60 separate instances of MYOB Aurukun Almost zero integration Disparate systems, spreadsheets, processes which were not always Cairns updated, did not talk Disparate and aging ICT infrastructure Townsville Large & disperse geographic footprint Decentralised retail model Airlie Beach Lean back office, we did not have luxury Cloncurry Mount Isa of large IT support environment Mackay DREAM Rockhampton A single integrated and accessible environment with minimal IT support & Bundaberg Infrastructure upgrades. Ease of access. Roma Dalby Scalability and Modules. Brisbane Gold Coast Cunnamulla Goondiwindi
PCYC SaaS Requirements Hosted in Australia (Amazon) A single contract with T1 Our database – PCYC owns the data Configurable – we still wanted the flexibility of enterprise software Querying & Reporting – not locked in Always on latest version, firewalls, Backups, security, disaster recovery support Not hardware dependent. Easy access.
4 July 2013 TechnologyOne Single contract February 2013 Cloud based Due diligence Finance, Payroll, HR Possible vendors August 2012 Request for Proposal Journey begins! Demos & Workshops Perfect storm What is available? Our Requirements? PCYC Timeline From disperse Enterprise Software to Software as a Service
March 2014 August 2013 Head Office Live Project Meeting Finance Project Manager Payroll Change Manager Human Resources Engagement! A JOURNEY! May – Oct 2014 April 2016! PCYC Timeline Branch Pilot Sites Success! Training Training!!! Testing Implementation Journey Refinement Feedback PCYC SaaS Cloud
PCYC now on one system Centrally managed Cloud based SaaS Accessibility Support Minimal internal IT April 2016
T1 Project Key Benefits Firewalls Security Backups Data Reporting Intergration Infrastructure Accessibility Rollout Upgrades Upgrades AMS Support Software Costs Hardware Modules Configurable Our data!
T1 SaaS Model Key Benefits 1 Reduced Time to Benefit Overall costs when compared to traditional model 2 Access to IT expertise, scalability, security, stability 3 4 Integration across modules. Device Independent. Accessibility. 5 Upgrades, rollouts, new branches, users. 6 `
PCYC Road Map 1 Cloud 6.0 – better mobility across devices T1 Budgeting & Forecasting 2 T1 Fixed Assets, Grants Mgt, Procurement, BI 3 4 “HUB” approach to provide seamless access New Branches, New Staff, New Users 5 One solution 6 `
QUE STIONS
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