Dr. Ramesh C Gaur PGDCA, MLISc,Ph.D. Fulbright Scholar (Virginia - PowerPoint PPT Presentation

Dr. Ramesh C Gaur PGDCA, MLISc,Ph.D. Fulbright Scholar (Virginia Tech, USA) University Librarian Jawaharlal Nehru University(JNU) New Meharuli Road, New Delhi - 110067 Tele +91-11-26742605, 26704551Fax : +91-11-26741603 Email: rcgaur@mail.jnu.ac.in ;rcgaur66@gmail.com URL: www.jnu.ac.inBrief Profile: http://www.jnu.ac.in/Library/RameshCGaur.htm and Dr. Jagdish Arora Director INFLIBNET Centre Infocity, Gandhinagar - 3802007 Phone: 079-23268201 FAX: 079-23268111 Email: director@inflibnet.ac.in; jarora@inflibnet.ac.in; jarora42@gmail.com

Topics discussed  ETDs in India  National Mandates  Sodhganga- Open Access to ETDs in India  Creation of ETD Archive at JNU  Policies  Digitization  Campus Online Access  Open Access  Archiving

My Association with ETDs I was introduced to the concept of ETD by non-other than Prof. Ed Fox during my visit to VT as a  visiting Fulbright Scholar in year 2003-04. He further encouraged by inviting me to the meeting of Board of Directors of NDLTD at Washington in year 2003. Along with Prof. Fox, I also attended some NDLTD meetings at University of Tennessee. I was member of ETD draft regulations committee of University Grant Commission (UGC),  Government of India. On the basis of work done by the above committee the UGC regulations for open access to ETD was announced in year 2009. I joined Jawaharlal Nehru University and immediately after joining JNU, I initiated following  steps:  Approval of JNU Academic Council for open access to Theses and Dissertations of JNU Scholars and also to sign agreement with INFLIBNET to provide all Ph.D theses for SHODHGANGA –ETD Repository.  Organized first ever ETD event in India i.e. National Seminar on ‘Managing Electronic Theses and Dissertations (ETDs)” on 22-23 March 2012. The Seminar was attended by over 300 participants from various institutions and universities in India.  23-27 July 2012 - Workshop on “Development of Institutional Repository using Dspace with special reference to creation of ETD Archive” jointly organized by JNU and INFLIBNET. This workshop was intended to equip participants with skills for developing their own ETD archive.  · Have digitized entire Theses and Dissertation Collection at JNU ( approximately 18000) . This has been done in just 8 months  Have implemented ETD submission at JNU . Member-National Committee for Implementation of Submission and Access to Electronic  Theses and Dissertations in Universities in India, INFLIBNET, Ahmedabad (UGC) I am playing a very active role in the promotion of ETD Access in India.

Introduction  Theses and dissertations contribute considerably to the scholarly knowledge bank and constitute a pivotal segment of research literature.  There are 42 Central Universities, 243 state Universities, 53 state private universities, 130 deemed universities, 33 institutions of national importance, established under the act of Parliament and five institutions, established under various state legislations.  The number of colleges, across the country, in 2011 was 30,000+;  More than 11,000 doctoral theses are awarded to the students every year.  The report of the NKC Working Group on Libraries has recommended that ETDs be set up across the country. Consequently concerted efforts are being made nationwide by the universities to set up and maintain ETDs .  ETDs ensure access to knowledge and learning and can transfer India’s potential for development, lift young Indians to new levels of understanding and competencies and make India one of the leading knowledge societies in the word.

ETD Initiative in India Currently in India, there are more than 40 digital repositories of ETDs available.  The Indian Institute of Technology-Bombay has introduced online submission of electronic theses and dissertations  of postgraduate and PhD students since January 1999. This may be the first such attempt in India. The following year the Vidyanidhi project started.  Association of Indian Universities (AIU) publishes list of theses awarded in various universities in its weekly  publication called “University News” The INFLIBNET and DELNET host databases of bibliographic records of Ph.D. theses submitted to various  universities in India The NASSDOC systematically acquires Ph.D. theses in social sciences submitted to the Indian universities.  Indian Institute of Astrophysics Indian Institute of Science, Bangalore  Indian Institute of Technology, Delhi  Indian Institute of Technology, Kanpur Indian Institute of Technology,  Kharagpur Indian Institute of Technology, Mumbai Indian Statistical Institute, Bangalore  Librarian’s Digital Library, Bangalore National Chemical Laboratories, Pune  National Institute of Oceanography  National Institute of Technology, Rourkela University of Hyderabad  National Institute of Technology Karnataka, Surathkal  National Institute of Technology , Calicut  Physical Research Laboratory, Ahmedabad  SRM University, Chennai  But the major initiative started with Shodhganga 

National Mandate  UGC Draft Regulations Committee 2005  UGC Notification 2009  Shodhganga  UGC National Committee for Implementation of e- theses  Other initiatives  The NASSDOC systematically acquires Ph.D. theses in social sciences submitted to the Indian universities.  Vidyanidhi Project ( University initiative)

Roles and Responsibilities of INFLIBNET Centre Define and provide multiple methods that can be used by students/universities to submit their • theses and dissertations into the central repository (Shodhganga) ie. online, off-line, officially through University's Research Cell or voluntarily by students themselves and methods to get the thesis authenticated; Set-up web based interface for registration of students prior to submission of theses into • Shodhganga. Set-up Shodhganga Repository reflecting organizational structure of all universities so as to • facilitate: a) students to submit their theses into respective department, centre and college; and b) supervisors/designated University Coordinator to authenticate the theses submitted into Shodhganga by their researcher. Recommend to the UGC to provide financial assistance to universities recognised under 12(B) • and 2(f) Sections of the UGC Act for digitization of backlist of theses; Provide system configuration and specifications for procurement of computer hardware and • related equipment for setting up of IRs for ETDs in universities; Provide training to one or two persons from each university on various aspects of • Shodhganga/ETD repositories; and Provide access to internationally renowned anti-plagiarism software service to the universities • to facilitate detection of plagiarism in the theses and dissertations

Who can join SHODHGANAGA? All Universities, who conducts PhD or M. Phil programme, are eligible to join  Shodhganga by signing an MoU with INFLIBNET Centre. However, universities covered under Sections 2(f) and 12(B) of UGC Act are eligible  for financial assistance from UGC within the frame work of norms and broad outlays specified by the UGC for  Setting up of ETD Lab;  Digitizing back-files of theses;  Subscription to anti-plagiarism software to detect plagiarized portion of theses and dissertations;  Any other items identified by the Committee set-up by the UGC for the purpose. The criteria for allocation of grants to universities will be ascertained by the Committee appointed for this purpose to promote electronic submission of theses and dissertations in UGC Guidelines for Shodhganga Allocation of funds to a university for digitization of theses, establishment of ETD  Lab. or any other benefits decided by the UGC on a later date would vary from university to university based on the following criteria:  Universities covered under Sections 2(f) and 12(B) Sections of UGC Act and have signed MoU with the INFLIBNET Centre for Shodhganga;  Universities wherein atleast 10 theses are submitted every year;  Universities with atleast 100 theses submitted to in past years would qualify for getting funds for digitization of old volumes of theses

How to join Shodhgnaga?  MODIFY PHD ORDINANCE/GUIDELINES  Signing of Memorandum of Understanding between University and INFLIBNET  APPOINTING A UNIVERSITY COORDINATOR  Guidelines for Submission of Theses in Digital  ACCESS TO ANTI-PLAGIARISM SOFTWARE PACKAGE TO UNIVERSITIES  RELEASE OF FUNDS  Retrospective Digitization of Old Theses  SUBMISSION OF DIGITAL COPIES TO Shodhganga