Department of Parks and Recreation FY 2019 PROPOSED BUDGET HIGHLIGHTS General Fund County Board Work Session Tuesday, March 13, 2018 @ 3:00pm
Department Overview Places + Spaces + Programs + People 1 Department of Parks and Recreation
Places + Spaces + Programs + People Department Overview 25,200 13 144 Unique Community Parks Program Centers Participants 753 187 Nature Center Camps Programs 2 Department of Parks and Recreation
Places + Spaces + Programs + People Department Overview Natural Projects Community Demand Resources • • Tree Canopy = 41% Long Bridge contract • • 8.5% increase in Enjoy 23% more resident awarded classes program registrations • Net gain of 312 trees • Lubber Run contract • • 9,500 Skate Night 5% more youth sport • 168 acres invasive plants awarded participants participants actively managed • FY17 = 7 projects completed • • 500 person waitlist for 155,000 55+ participants community garden plots • FY18 = 4 projects completed • 15% more people using fee reductions + 4 projects to be complete 3 Department of Parks and Recreation
Summary of Proposed Budget Changes % FY 2018 FY 2019 Change Change Adopted Proposed $41,677,156 $42,145,456 +$468,301 +1.1% Expenses $10,277,861 $10,149,698 -$128,163 -1.2% Revenue 379.07 FTEs 368.14 FTEs -10.93 FTEs -3.6% Staff • 4 of the 5 preschool programs (Gunston, Lubber Run, Carlin Hall and Madison) that currently operate as Teacher without Aide format will be converted to the Teacher with Paid Aide format, in alignment with how the Fairlington location already operates. This eliminates the parent volunteer co-op requirement and provides professional staffing at all preschool levels (addition of 3.10 permanent FTE; removal of 0.39 temporary FTE; no NTS effect). 4 Department of Parks and Recreation
Revenue Highlights • A 2.5% credit card convenience fee has been proposed County-wide, with DPR prepared to implement it effective at the beginning of FY 2019. This fee is estimated to generate $160,000 in revenue from DPR transactions to offset the charges incurred. • In FY 2019, the fee reduction budget has been increased from ($150,619) to ($680,000) Fee Reductions FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 # of Households Using Option 819 935 1,137 1,316 1,394 1,577 # of Individuals Using Option 1,261 1,491 1,914 2,222 2,341 2,697 $ value 446,907 550,933 624,758 692,900 681,183 807,018 Budget 0 0 0 150,619 150,619 150,619 • No significant changes to existing programs and fees • Broad community outreach on proposed fees 5 Department of Parks and Recreation
Summary: Proposed Reductions FTE Impact Personnel Non-Personnel Revenue Total Reduction $938,848 $144,321 $11,574 $1,071,595 8.40 Perm (Filled) 1.99 Temp (Filled) 1.37 Temp (Vacant) 11.76 Total 6 Department of Parks and Recreation
Detail: Proposed Reductions Eliminate the Office of Community Health Service Impacts Budget Impact FY 2018: $483,238 • Provide fewer opportunities for wellness/health education FY 2019: $0 • DPR will continue to support healthy living Change: -$483,238 initiatives and fight childhood obesity Staff Impact • DPR would continue to integrate wellness/health -1.00 Program Supervisor (filled) content into existing programs -3.00 Programmer II (filled) -0.13 Temporary Support (vacant) 7 Department of Parks and Recreation
Detail: Proposed Reductions Eliminate the Volunteer Development Office Service Impacts Budget Impact FY 2018: $197,133 • Perform the administrative duties differently with minimal interruption in volunteer experience FY 2019: $0 • Overall coordination would be managed in the Change: -$197,133 Human Resources Unit with general management Staff Impact and tracking borne by division staff • Volunteer training will transition from in-person to -1.00 Program Specialist (filled) on-line -1.00 Management Specialist (filled) 8 Department of Parks and Recreation
Detail: Proposed Reductions Eliminate the Boxing Program Service Impacts Budget Impact FY 2018: $84,558 • Recent participation has declined to an average of 10 youth/teens per year FY 2019: $0 • Opportunities to expand boxing-like classes Change: -$84,558 offered by DPR Staff Impact • A wide variety of other programs that serve youth -0.90 Program Assistant (filled) will continue to be offered by DPR 9 Department of Parks and Recreation
Detail: Proposed Reductions Convert Program Participant Transportation Services to Contract Service Impacts Budget Impact FY 2018: $362,797 • Senior travel and summer camp participants will continue to participate in the same number of FY 2019: $299,927 annual trips through contracted services Change: -$62,870 • No increase in participant cost Staff Impact • Due to summer 2018 commitments, the FY 2019 -1.00 Program Assistant (filled) savings is for three quarters of the year, the full savings of $89,120 will be realized in FY 2020 -0.50 Bus Driver (filled) -0.99 Temporary Support (filled) 10 Department of Parks and Recreation
Detail: Proposed Reductions Remove 2 Large Vehicles and 1 Daily Use Vehicle from Fleet Service Impacts Budget Impact FY 2018: $52,441 • DPR has enough capacity within the remaining fleet to not impact daily operating activities FY 2019: $0 • Removal of a dual-wheeled truck, tandem truck Change: -$52,441 and passenger van Staff Impact None 11 Department of Parks and Recreation
Detail: Proposed Reductions Discontinue 4 th of July Programming Service Impacts Budget Impact FY 2018: $63,285 • Long Bridge Park would continue to serve as a viewing location for Washington, D.C. fireworks FY 2019: $13,285 • None of the free public fireworks viewing areas in Change: -$50,000 Arlington provide free entertainment and programs Staff Impact • Some funding retained to ensure site clean-up and -0.74 Temporary Support (vacant) public safety presence 12 Department of Parks and Recreation
Detail: Proposed Reductions Close Carver Center for Day-Time Drop-In Service Impacts Budget Impact FY 2018: $41,172 • The Monday- Friday 9:00am – 3:00pm hours would be eliminated FY 2019: $0 • During this timeframe, an average of 1-2 Change: -$41,172 people visit the center on a daily basis Staff Impact • No impact to evening programs -1.00 Temporary Support (filled) 13 Department of Parks and Recreation
Detail: Proposed Reductions Reduce Northern Virginia Conservation Trust (NVCT) Budget to Operating Only Service Impacts Budget Impact FY 2018: $124,500 • Over the past several years, NVCT open space preservation expenses have not exceeded more FY 2019: $86,900 than $3,000 per year Change: -$37,600 • The terms of the County’s agreement with NVCT Staff Impact remain in effect, dictating that open space preservation funding be made available on a None cumulative basis should NVCT identify allowable uses 14 Department of Parks and Recreation
Detail: Proposed Reductions Eliminate Support for Virginia Cooperative Extension (VCE) Financial Educator Position Service Impacts Budget Impact FY 2018: $151,490 • In FY 2009, VCE added this position supported through grant funds. In FY 2018, when grant funds FY 2019: $118,907 expired, VCE requested funding from the County Change: -$32,583 Board and $32,583 was added to the budget Staff Impact • VCE would need to pursue other funding opportunities to continue to offer the services None • Without these services, participants in VCE’s current programs would still have access to similar program content through other County programs 15 Department of Parks and Recreation
Detail: Proposed Reductions Eliminate the Snow Blower Loaner Program Service Impacts Budget Impact FY 2018: $30,000 • Program only benefitting small pockets in the community FY 2019: $0 • Civic associations and community groups would Change: -$30,000 no longer have access to free snow blowers during Staff Impact the season -0.50 Temporary Support (vacant) 16 Department of Parks and Recreation
Key Budget Considerations • Long Bridge Aquatics & Fitness Center and Park Expansion • Lubber Run Community Center Renovation • Impact of Capital Projects on Operating Budget • Contractual Pressures 17 Department of Parks and Recreation
Department of Parks and Recreation FY 2019 PROPOSED BUDGET HIGHLIGHTS General Fund County Board Work Session Tuesday, March 13, 2018 @ 3:00pm
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