Parks and Recreation FISCAL YEAR 2018 BUDGET Parks & Recreation - PowerPoint PPT Presentation

Parks and Recreation FISCAL YEAR 2018 BUDGET

Parks & Recreation Strategic Master Plan Riverside Park Budget Theme GREEN

Parks & Recreation FY 2018 Initiatives Mission, Vision, & Value Tree Planting Millage Capital and Long-term Projects Tree Care Park Operational Maintenance Efficiency Ideology Shift Recreation Program Growth Budget Theme GREEN

Community Value of the Park System Joe Taylor Park Budget Theme GREEN

Community Value of the Park System OnBase Budget Theme GREEN

Millage Fund Strategic Investments Asset Management Stakeholder Needs Budget Theme GREEN

Millage Investment Guidelines ◦ 2014 as base level operations including levels of staffing ◦ 45%-55% Rehabilitation and Repair ◦ 25%-35% Park Improvements ◦ 15%-20% Pool Operations ◦ Separate accounting mechanism ◦ Annual reporting to commission and published document ◦ Parks Fund subsidy corresponds to the increase/decrease in GOF expenditures ◦ Capital project planning shall engage citizens and neighborhood residents Budget Theme - Green

MILLAGE Budget Theme - Green

Millage Investment by Ward March 31, 2017 Budget Theme - Green

Leveraging Our Investments Park Investments from Other Funding Sources Date of Work Source Park Ward Spring 2017 MyGRCity Points Cherry 2 $ 10,000 Complete CDBG Dickinson 3 $ 108,330 Complete CDBG Douglas 1 $ 108,330 Complete GOF Garfield 1 $ 38,750 Complete GOF Highland 2 $ 105,700 Complete GOF Lincoln 1 $ 105,700 Complete CDBG Mary Waters 2 $ 708,340 Spring 2017 Capital Improvement Fund Plaster Creek Family 1 $ 30,000 Spring 2017 Capital Improvement Fund Richmond 1 $ 50,000 Complete DNR Grant Richmond 1 $ 45,000 Spring 2017 MyGRCity Points Wilcox 2 $ 50,000 Spring 2017 Capital Improvement Fund 4th Street Woods 1 $ 14,500 Spring 2017 GOF Martin Luther King 3 $ 31,360 Spring 2017 GOF Briggs 2 $ 31,360 2015 CDBG Campau 1 $ 89,700 2015 CDBG Coit 2 $ 44,700 2015 CDBG Dickinson 3 $ 25,976 2015 CDBG Douglas 1 $ 29,624 Spring 2017 DNR Grant North Monroe 2 7,500,000 $ 9,127,370 Budget Theme - Green

Leveraging Our Investments Budget Theme - Green

TOTAL Investment by Ward March 31, 2017 Budget Theme - Green

Proposed Millage Investment Plan Budget Theme - Green

Dickinson Park Project Budget Theme - Green

Douglas Park Project Budget Theme - Green

City Pool Operations  Friday June 9 through Sunday, August 27  Open 7 days per week Budget Theme - Green

Grand Rapids MI - FMS PARKS & RECREATION (2080) STATEMENT OF OPERATIONS ACTUAL ADOPTED AMENDED 2017 Fiscal PROPOSED FORECAST FORECAST FORECAST FORECAST 2016 2017 2017 Year Estimate 2018 2019 2020 2021 2022 Parks & Recreation (2080) Revenues 0 5,500 5,500 47,465 41,124 46,400 52,098 58,252 64,898 450-Licenses & Permits 501-Federal Grants 0 0 0 0 0 0 0 0 0 539-State Grants 2,634 0 0 0 0 0 0 0 0 426,901 528,570 528,570 502,658 534,820 547,078 589,679 603,637 618,096 600-Charges for Services 664-Investment Income & Rentals 73,393 139,012 139,012 184,291 160,936 174,592 191,217 208,840 227,431 671-Other Revenues 21,455 95,000 98,400 5,126 0 0 0 0 0 350,000 140,000 143,400 143,488 345,000 345,000 345,000 345,000 345,000 695-Other Financing Sources 695-Other Financing Sources- MOE Subsidy 5,414,222 5,738,676 5,738,676 5,738,676 5,882,512 6,100,826 6,255,367 6,364,566 6,364,566 Total Revenues 6,288,605 6,646,758 6,653,558 6,621,704 6,964,392 7,213,896 7,433,361 7,580,295 7,619,991 Expenditures 701-Personal Services 2,569,320 3,242,439 3,242,439 3,148,128 3,504,136 3,659,062 3,762,094 3,839,603 4,489,436 751-Supplies 217,046 300,650 300,650 296,573 288,593 272,254 272,815 273,391 343,595 2,706,677 2,867,847 3,195,138 3,206,670 2,944,103 3,091,191 3,088,703 3,114,700 3,283,924 800-Other Services and Charges 970-Capital Outlays 62,052 98,850 125,850 79,688 23,000 49,094 114,796 52,772 55,837 995-Appropriation Lapse 0 (250,000) (250,000) 0 (100,000) (100,000) (100,000) (100,000) (100,000) 571,580 277,803 277,803 277,803 247,695 258,896 264,074 269,355 335,962 995-Other Financing Total Expenditures 6,126,675 6,537,589 6,891,880 7,008,862 6,907,527 7,230,497 7,402,482 7,449,821 8,408,754 NET INCOME (LOSS) 161,930 109,169 (238,322) (387,158) 56,865 (16,601) 30,879 130,474 (788,763) Beginning Fund Balance 559,550 721,480 721,480 721,480 334,322 391,187 374,586 405,465 535,938 Ending Fund Balance 721,480 830,649 483,158 334,322 391,187 374,586 405,465 535,938 (252,824) Reserve Targets Assigned to Operations - 15% of Total Spending 919,001 980,638 1,033,782 1,051,329 1,036,129 1,084,575 1,110,372 1,117,473 1,261,313 Unassigned Fund Balance (197,521) (149,989) (550,624) (717,007) (644,942) (709,989) (704,908) (581,535) (1,514,137) Total 721,480 830,649 483,158 334,322 391,187 374,586 405,465 535,938 (252,824) Unassigned FB as a % of Total Expenditures (3.2%) (2.3%) (8.%) (10.2%) (9.3%) (9.8%) (9.5%) (7.8%) (18.%) Maintenance of Effort (MOE) Subsidy Requirement: GOF Rate of Increase: 6.06% 2.51% 3.71% 2.53% 1.75% 1.13% Prior Year Adopted Subsidy: 5,411,008 5,738,676 5,882,512 6,100,826 6,255,367 6,364,566 Maintenance of Effort Subsidy (MOE): 5,738,676 5,882,512 6,100,826 6,255,367 6,364,566 6,436,330 Budget Theme - Green

Parks Operating Fund Maintenance of Effort • Parks Investment Guidelines • Parks subsidy to increase at same percentage as GOF • Level of staffing at FY15 base level • Parks Fund to provide basic maintenance activity • FY18 2.51% increase: $143,836 FY2017 Maintenance of Effort (MOE) 5,738,676 FY2018 GOF Budget Request 136,188,758 Financial Snapshot FY2017 GOF Adopted Budget 132,858,741  FY2018 Budgeted Revenue - $6,964,392 Increase (Decrease) 3,330,017  FY2018 Budget Expenditures-$6,907,527 % Increase (Decrease) 2.51% FY2018 Maintenance of Effort (MOE) 5,882,512  $100,000 Appropriation Lapse  FY18 MOE 2.51% Budget Theme - Green

Park Fund Revenues & Expenditures REVENUES BY SOURCE EXPENDITURES BY SOURCE Budget Theme - Green

Asset Management: Operational Challenges ◦ Current initiative to determine a total value of the Park System: Property + Facilities + Assets ◦ Industry standard 8-10% of total value for Operational Maintenance ◦ 2014 Park Inventory report as baseline Budget Theme - Green

Park Asset Inventory Baseline Report Example: Fuller Park Budget Theme - Green

Asset Management Plan ◦ Star Score System initiative with Engineering ◦ Geo-located Park System ◦ Type of asset ◦ Condition rating ◦ Install Date ◦ Collection Date ◦ Asset Management Report from collected data to develop future capital investment schedule

New positions • Financial Assistant I • Support Office of Special Events invoicing and administration • Reduce overtime of Financial Assistant II • Increase efficiency with shift in administrative responsibilities • Cost savings with elimination of temporary administrative staff • Shift toward more sustainable FTE staffing structure • Arborist • Funded through existing budget in the Refuse Fund • Focus on Emerald Ash Borer clean-up • Support expanding forestry operations Budget Theme - Green

Park Maintenance Ideology Shift Reduce the Maintenance Burden ◦ Shift appropriate areas of the system to more naturalized zones ◦ Transitional areas can be scheduled for less intense mowing ◦ Implement design standards with amenities such as benches, lighting, and trash bins to create efficiencies for staff maintenance ◦ Increase naturalized planting strategies ◦ Restored meadows, wetlands and forested areas ◦ Self-sustaining park landscapes ◦ Educate community on new landscapes including appearance, maintenance, and benefits ◦ University of Michigan Natural Resources Fellowship through Wege Foundation ◦ Leverage community and adjacent businesses to alleviate maintenance burden including volunteers Budget Theme - Green

Natural Landscape MLK Park - Buffalo, NY Budget Theme - Green

Canopy Replacement Trees Planted per Year Partners: 2500 Mayors Greening Initiative 2000 Vital Streets 1500 CSO 1000 USFS 500 FGRP 0 2011 2012 2013 2014 2015 2016 Budget Theme - Green

Young Tree Maintenance Newly planted trees need watering & mulching for 1st 2-3 growing seasons 2016 Street Tree Inventory identified 13,132 young trees ◦ Structural and Clearance pruning (YTP) ◦ Staking, watering, mulching Budget Impacts Forestry seasonal increase to 6/summer = $36,960 budget increase ◦ Water and mulch young trees ◦ Structural pruning 2019-2022 - $50,000 contract services budget for YTP ◦ Engage Citizen Foresters Budget Theme - Green

Recreation Program Growth – River Recreation ◦ Instructional Classes ◦ Rentals ◦ Equipment Purchase ◦ Learn to Kayak ◦ Stand-Up Paddle Boards ◦ 8 Stand-Up Paddle Boards ◦ Learn to Stand-Up Paddle ◦ Kayaks ◦ 12 Kayaks board ◦ Richmond and Riverside ◦ 30 Life Jackets ◦ Stand-up Paddle board Parks ◦ Trailer yoga Budget Theme - Green