Del Mar Union School District September 17, 2014 Regular Board - PowerPoint PPT Presentation

Del Mar Union School District September 17, 2014 Regular Board Meeting

Facilities Master Plan (FMP)  Enrollment + Capacity by School  Facility Condition Assessments  Site Utilizations  Capacity Analysis

Stakeholder & Community Collaboration  Town Hall November 6, 2013  Outreach Meeting 1 September 18, 2013  Flyer posted on district website  Process Overview  Articles in Carmel Valley News & Del Mar Times  Educational Visioning  PTA Meetings, Superintendent letter to the Community, e ‐ blast invitation  Integration of Technology to parents and all call telephone invitation to district families  Professional Learning  Town Hall December 3, 2013  Outreach Meeting 2 October 1, 2013  Sycamore Ridge  Educational Themes  Ashley Falls Site Assessments   Torrey Hills  Program Opportunities  Board Meeting November 20, 2013  Outreach Meeting 3 October 29, 2013  Review of Community Input  School Site Utilization  Special Board Workshop February 12, 2014  Facility Optimization FMP Presentation and Discussion   Options to Address Capacity and Program Needs  Torrey Hills Community Planning Board Meeting March 18, 2014  Early Childhood Development Center  Early Childhood Development Center at Torrey Hills  Funding Approaches  Board Meeting March 26, 2014  Outreach Meeting 4 December 17, 2013  Projected Enrollment vs. School Capacity Master Plan Review   Direction to conduct feasibility study at ECDC at Torrey Hills  Prioritization  Board Meeting August 27, 2014 ECDC Proposal at Torrey Hills   ECDC scope of work, design, cost estimate and schedule  Outreach Meeting 5 January 8, 2014  Community Information Meeting September 8, 2014  Funding Alternatives Enrollment/ Capacity   ECDC Feasibility Study

School Site Specific Outreach and Collaboration  Ashley Falls  Sage Canyon Principal Coffee February 10, 2014 Principal Coffee March 4, 2014   State of the District Staff Meeting June 2, 2014 State of the District Staff Meeting May 27, 2014    Carmel Del Mar  Sycamore Ridge Principal Coffee January 23, 2014 Principal Coffee February 27, 2014   Principal Coffee September 10, 2014 State of the District Staff Meeting May 20, 2014   State of the District Staff Meeting June 5, 2014  Torrey Hills   Del Mar Heights Principal Coffee March 7, 2014  Principal Coffee March 19, 2014 State of the District Staff Meeting June 10, 2014   State of the District Staff Meeting May 21, 2014 Principal Coffee September 5, 2014    Del Mar Hills Principal Coffee September 11, 2014  Principal Coffee March 13, 2014  PTA Presidents’ Advisory Council Meetings:  State of the District Staff Meeting June 2, 2014  October 8, 2013 February 11, 2014  Ocean Air November 12, 2013 April 15, 2014 Principal Coffee February 6, 2014  December 10, 2013 May 13, 2014 State of the District Staff Meeting June 3, 2014  January 14, 2014

Analysis of Enrollment, Capacity, and Programs  Analysis of District’s Eight Schools  Further Analysis of Ashley Falls, Sycamore Ridge and Torrey Hills  Enrollment Projections:  Research by DecisionInsite, Dolinka Group and DMUSD Staff  Projection Data:  Live Birth Trends  Cohort Impact Rate  Student Generation Factors  New Dwelling Units  Sycamore Ridge will be over capacity in 2016

Sycamore Ridge Projected Enrollment Adjusted School Capacity: 825 Current School Capacity: 575

Torrey Hills Projected Enrollment School Capacity: 898

Options to Address Enrollment/Capacity Needs  October 29, 2013 Outreach Committee Meeting #3  November 6, 2013 District Town Hall Meeting (Del Mar Hills)  November 20, 2013 Governing Board Meeting  December 3, 2013 Town Hall Meetings (Ashley Falls, Sycamore Ridge, Torrey Hills) Option 1: Changes at existing sites Option 2: Elementary school #9 Increase capacity at current school locations to accommodate growth in student Purchase land in East Pacific Highlands Ranch to construct enrollment a new elementary school Ashley Falls Projected enrollment: 248 students • Replace Child Development Center and afterschool program relocatables with • permanent construction Creates 4 open classrooms in permanent buildings • Provides permanent facility for CDC and afterschool program • Increases capacity to 663 students • Enroll students from East Pacific Highlands Ranch at Ashley Falls • Increases enrollment • Sycamore Ridge Relocate Child Development Center to Torrey Hills • Creates 10 open classrooms in permanent buildings • Increases capacity to 785 students • Torrey Hills Move afterschool program to vacant relocatables • Improve drop ‐ off, pick ‐ up, and extend parking • Construct permanent facility for Child Development Center • Increases capacity to 857 students • Maximizes site utilization •

Financial  The Outreach Committee determined the District should use current facilities to accommodate the growth in Pacific Highlands Ranch at this time, rather than move forward with construction of school #9.  To accommodate the projected increased enrollment in Pacific Highlands Ranch, the committee recommended relocating the District’s Early Childhood Development Center (ECDC) from Sycamore Ridge to Torrey Hills School.

Feasibility Study: ECDC at Torrey Hills School  Design Criteria  Site Development  Site Utilization  Interior Development  Budget  Schedule  Torrey Hills Improvements

Torrey Hills School Site Review  No access to outside play area  Insufficient access to parking  Eliminates 12 permanent K ‐ 6 classrooms  Area reviewed and not recommended as Area Reviewed feasible

Torrey Hills School Site Review  No access to outside play area  Insufficient access to parking  Safety and Security concerns due to distance from ECDC entrance  Insufficient number of classrooms Area Reviewed  Cost Prohibitive to reconfigure plumbing  Area reviewed and not recommended as feasible

ECDC Proposed Location @ Torrey Hills Plan B Plan A Revised Recommendation

ECDC Feasibility Study Budget Fund 40: Special Reserve for Capital Outlay Description Estimated Construction Costs Total Project Cost with all Fees Reconfigure Existing Classrooms and $646,000 $859,000 Administrative Office Space Existing Building Systems and $458,000 $610,000 Restrooms Kitchenette Improvements and $28,000 $37,000 Accessibility Upgrades Exterior Play Spaces: Rubberized $51,000 $68,000 Play Surfaces and Play Equipment Parking Lot ‐ 30 spaces $247,000 $329,000 Landscaping, Signage and Lighting Total Estimated Project Cost $1,430,000 $1,903,000

Torrey Hills Improvement Budget Fund 49: Community Facility District 95 ‐ 1 Description Estimated Construction Costs Total Project Cost with all Fees Technology Mounting $100,000 $133,000 Relocate Lunch Shelter $200,000 $266,000 Total Estimated Project Cost $300,000 $399,000

Proposed Parking Lot Soil and Testing  Geologist observed the drilling of 2 cores with the proposed parking lot expansion area to evaluate the existing pavement and subgrade conditions.  The subgrade consists of silty sand with good pavement support characteristics.  Southern California Soil & Testing, Inc. report concludes the area for the proposed parking lot is feasible

School Site Property Information Net Useable Classroom Load School Site Acreage Count Standard Ashley Falls 4.11 39 840 Carmel Del Mar 3.02 31 690 Del Mar Heights 10.85 35 775 Del Mar Hills 8.50 28 590 Ocean Air 6.07 38 737 Sage Canyon 5.30 42 855 Sycamore Ridge 11.33 36 878 Torrey Hills 11.40 49 975  Torrey Hills School has the greatest net useable acreage, load standard and number of classrooms

Time Line: ECDC Torrey Hills School Project  Board Approval ‐ September 2014  Design Development/Construction Documentation ‐ Fall 2014  Division of State Architect Review/Approval ‐ Fall 2014 ‐ Spring 2015  Construction Bidding, Selection and Approval ‐ Spring 2015  Start of Construction ‐ Summer 2015  Project Completion ‐ December 2015

September 17, 2014  Board Authorization to proceed with Early Childhood Development Center at Torrey Hills School  Board Approval for Architectural / Engineering Design Services by LPA, Inc.  Total Compensation $182,000 (pursuant to scope of work) Description Percentage Amount Schematic Design 5% $ 9,100 Design Development 20% $36,400 Construction Documents 42% $76,440 DSA Review 5% $9,100 Bidding 3% $ 5,460 Construction Administration 20% $36,400 Close Out 5% $ 9,100 Total $182,000