David Scanlan Deputy Secretary of State Anthony Stevens Assistant - PowerPoint PPT Presentation

 Clerks mark the return envelope “Not Registered” – RSA 657:16  Send the voter the absentee voter registration documents and the absentee ballot.  “Upon receipt of an outer envelope marked “Not Registered,” the clerk shall open the outer envelope….

 ALL other returned absentee ballots  “All such envelopes shall be preserved unopened until election day.” RSA 657:18  “…Said clerks shall keep lists of the names and addresses, arranged by voting places, of all applicants to whom official absentee ballots have been sent….been returned…and shall record….in the statewide centralized voter registration database.” RSA 657:15

 How to return the ballot instructions  Electio Net -> Help - > Instructions  Absentee Ballot Mail Instructions – Accuvote & Paper

 How many know about the “Absentee Ballot Return” form?  An absentee ballot may be returned by:  Spouse  Parent  Sibling  Child  Do NOT include an absentee ballot return form with the mailed absentee ballot.  Forms are to be filled out by family member at the Clerk’s office.  Form can be found in: Electio Net -> Help -> Instructi on s

 Rejected reason must be written on the affidavit envelope and also on the Absentee List.

 RSA 659-95  Cast Ballots – Regular and Absentee  Uncast Ballots – Regular and Absentee  Successfully Challenged Ballots  The absentee ballots and documentation can also be in a separate sealed box.  Rejected Absentee Ballots w/envelopes  Absentee Ballot Request Applications & Affidavits  Undeliverable Absentee Ballots  Seal the box with the White Sealer Label provided by the Secretary of State & the Red Tape to secure the label and box

 Absentee Ballot List  Rejected reasons are written on the Absentee Ballot List retained by the Clerk  CVAs – Challenged Voter Affidavits

Bring the Rejected Reason List to the Polling Place & give to Moderator

 If you reject a ballot – you must enter the return date in Electio Net  In 2016 General Election:  151 rejected ballots did not have return dates  In 2018 General Election:  Zero!!!!

 2018 State General EAVS  Election Administration and Voting Survey Report  46,831 absentee ballot requests

 1,199 Rejected absentee ballots  660 Ballots not received on time  236 Ballots no voter signature  1 Application & affidavit had two different names  2 Ballots missing from envelopes  1 Multiple ballots returned in one envelope  11 Voters were deceased  72 Voters had already voted in person  8 Voters had no ballot application on file  172 No absentee affidavit envelope returned  4 Not a registered voter  32 Already voted absentee and other misc. reasons

654:13-a Retention of Voter Registration Forms. – All voter registration forms and other records relating to voter registration shall be retained securely in a municipal office under the direction of the town or city clerk. Those forms and records shall be readily accessible to the supervisors of the checklist. Any voter registration document submitted at a meeting of the supervisors of the checklist or at the polling place shall be filed at the office of the town or city clerk within 10 days of the meeting or election at which it was submitted. Source. 2017, 237:1, eff. Sept. 16, 2017.

 Clerks and Staff – New Voter Registrations  Review each registration to make sure that all information has been filled in  Field by Field read the entire form  Look at the country field where they were born.  This appears to be the most vacant field found blank by the supervisors of the checklist.  Document what you see on the voter registration forms  NH DL, OOS DL, Passport with #, car registration, birth certificate, etc.

 Domicile Affidavit  Qualified Voter Affidavit  Pink Form  Highly recommend you print them colored paper – Any color  Where can you find these affidavits?  Electio Net / Help / Instructions

 Can you use a generic voter registration form that was sent in the mail?  No. A person must register to vote in person, through absentee if eligible or with an FPCA .

 When entering a new voter that holds the new New Hampshire driver’s license you must enter the first 3 letters ex: NHL########  There are different “third” letters for different licenses

 Libertarian Party is no longer an official party in NH  “LIB” deleted from the majority of the dropdowns in Electio Net  “ LIB ” column has been left in some of the PDF reports.  Totals should be “0” zero for this column.

 It took months to compile the latest duplicate voter list.  The lists start from 2006 through 2019.  The list was winnowed down to who was the parent and child duplicate voter.  Supervisors duty to review and merge the voters.  Duplicate voters have been decreasing since 2012  Duplicate Voter Process can be found in:  Electio Net -> Help -> Instructions

 We have had many towns “Cross Merge” the duplicate voters.  They went from:  Parent - Merged successfully contains all of the duplicate voter information from one to however many records are out there.  Child – Stays in the “removed/merged” status and the voter ID # is never used again  Orphan – In the “removed/merged” status but their voter information did not get merged with their parent voter ID#

 We have two handouts to help with the process.

UOCAVA Voters Uniformed Overseas Citizens Absentee VotingAct

UOCAVA Information 45 Day Deadline  What is the 45 Day Deadline?  It is the 45 th day prior to the election.  It is always a Saturday.  Any FPCA requests for absentee ballots from a UOCAVA voter received before this date, must be mailed on or before the 45 day deadline if ballots are available.  Continue to send ballots after the 45 day deadline if requests are coming in. RSA 657:15

 Any year FPCA must be accepted or the equivalent in writing.

FPCA Best Practices  Run your UOCAVA report to check to see how many UOCAVA Voters are on your list.  Reports -> Voters -> UOCAVA  Uncheck all UOCAVA voters who do not have an “End Date” of 12/31/2019  There are 2 pages, including a cover page for the UOCAVA report.

FPCA Best Practices  How long is an FPCA request good for?  Good for one calendar year, unless Presidential Primary – Use the previous year’s FPCA request  As of May 1 st , there are still 1,253 UOCAVA voters who have an end date of 12/31/2018.  Should there be any current UOCAVA voters with an end date of 12/31/2020?

FPCA Best Practices  Presidential Primary FPCA Requests  Unless Presidential Primary – Use the previous year’s 2019 FPCA request  Voting Assistance Officers (VAOs)  Start encouraging the military to send their FPCAs in late fall of 2019.  You as the clerks usually know the intent of your voters  If you receive an FPCA in late 2019 and believe it to include 2020  Revise the end date to 12/31/2020

 Check your clerk information Online – fvap.gov  Clerk - Mail, Contact Number, Fax & Email Info  If Information is incorrect  Email - Vote@FVAP.gov  CC: nhvotes@sos.nh.gov

 No we don’t know the date of the 2020 Presidential Primary  BUT, when we do know – fill in the date below

 RSA 659:102  Within 90 days of the closing of the polls for each regular state general election and for each presidential primary election …”send one of the marked checklists”...to the state archives.

 Check checklists for any private information  Before sending to Archives  DOB, DOD, places of birth & death, etc.  What do you do if you find private information?  Redact the information

 How to redact information  Make a copy of the page  Strike through the information with a black marker  Make a copy of the redacted page & insert it back into the checklist  Keep the original page in a folder in your office.