A G E N C Y O F Susanne R. Young, Secretary Brad Ferland , Deputy Secretary A D M I N I S T R A T I O N Fiscal Year 2021 Budget Request
Fiscal Year 2021 Budget Request A G E N C Y O F Susanne R. Young, Secretary Brad Ferland, Deputy Secretary A D M I N I S T R A T I O N Budget Development Holly S. Anderson, AoA Chief Financial Officer Brenda Berry, AoA Deputy Chief Financial Officer Jason Pinard, Financial Director II Shawn Benham, Financial Director II
Fiscal Year 2021 Budget Request table of contents A G E N C Y O F Governor’s FY2021 Recommend, Summary & Highlights 4 Program Performance Measures Budget Reports 6 A D M I N I S T R A T I O N FY2020 to FY2021 Crosswalk 8 Budget Rollup Report 10 Budget Detail Report 17 Personnel Summary Reports & Organizational Charts 44 Interdepartmental Transfers Receipts Report 51
Agen Ag ency of of Adm Admin inis istratio ion, FY2021 SUMMARY & HIGHLIGHTS Sec Secretary ry of of Ad Admin inis istratio ion FY2021 Governor’s Recommend Budget • New Chief Prevention Officer and Executive Director of Racial Equity positions included in MISSION: To provide responsive and centralized support services to the employees of all agencies and departments the FY2021 Budget. of state government so they may deliver services to Vermonters in an efficient, effective and fiscally prudent manner consistent with the Governor’s three priorities: • 8 exempt staff and 14 classified positions. growing Vermont’s economy, making Vermont an affordable place to live, work, and do business, and protecting vulnerable Vermonters. • FY 2021 request reflects a $ 2,509 increase to the General Fund budget. Governor’s Recommend Budget • In FY2021 the Chief Prevention Officer FY2021 ($ millions) position will be budgeted in the IDT Fund, GF, 0.9, with funding coming from the Agency of 21% Human Services. ISF, 1.6, 38% • In FY2021 the Executive Director of Racial Equity position is being budgeted from the Human Resources Services fund. IDT, 1.5, SF, 0.2, 36% 5% 4 of 52
Administrative Bulletins Agency of Administration The Secretary of Administration is responsible for issuing, rescinding and Secretary of Administration maintaining Administrative Bulletins. These bulletins provide state policy and guidance regarding various administrative topics. The goals of these bulletins are to ensure the effective, consistent and efficient operation of Executive Summary State Government. Philosophy Executive Director of Racial Equity The Secretary of Administration is both principal aide to the Governor and Included in this year ’ s budget for the first time is the position of Executive executive manager of the Agency of Administration. The Office of the Director of Racial Equity. This position was recently filled by Governor Scott Secretary assists in the development and implementation of policies and and will work with state government agencies and departments to identify programs throughout state government, coordinates and controls and address systemic racial disparities and support the state ’ s efforts to functions within state government, and manages the Agency of expand and bring diversity to Vermont ’ s overall population. Administration. Funding Levels: Key Initiatives The Secretary of Administration ’ s FY2021 budget request to the General Assembly reflects a 30% increase over FY2020 due to the hiring of the Sustainable Budget Executive Director of Racial Equity that is funded through the Human Resources Services Internal Service Fund. Also, the increase is attributable A primary focus of this office is, by working with the legislature, to ensure to the new Chief Prevention Officer which will be funded by the Agency of the state budget is both balanced and sustainable for the long term. A Human Services through the Interdepartmental Fund. There was a 5% major focus of our office is coordinating and directing the Governor’s decrease in the FY2021 budget request to the General Assembly for the priorities as outlined in his Executive Order No. 01-17, issued January 5, Secretary of Administration ’ s Financial Services Division, primarily due to 2017. The priority areas we are focusing on include: the elimination of a position. • Growing the Vermont Economy. • Summary Making Vermont an affordable place to live, work, and do business. • The Secretary of Administration provides first-line guidance to state Protecting vulnerable Vermonters. agencies and departments in order to ensure state government operates efficiently and effectively. 5 of 52
FY21 Governor's Budget Recommendations--Program Profile Report --Attachment-A1 Department of Finance Financial Info Authorized Spec F (incl All other $ Amounts granted out Programs Financial Category GF $$ TF $$ Fed F $$ Total funds $$ Positions (if tobacco) $$ funds $$ (if available) available) 1100010000 - AOA Secretery of Administration currently undefined within appropriation FY 2019 Actual expenditures $ 830,490.96 $100,000.00 $ 930,490.96 4 FY 2020 estimated expenditures (including requested budget $ 886,620.00 $150,000.00 $ 75,000.00 $ 1,111,620.00 5 adjustments) FY 2021 Budget Request for Governor's Recommendation $ 889,129.00 $200,000.00 $ 361,440.00 $ 1,450,569.00 6 1100090000 - AOA Financial Services Division currently undefined within appropriation FY 2019 Actual expenditures $ 1,227,319.71 $ 1,227,319.71 11 FY 2020 estimated expenditures (including requested budget $ 1,379,417.00 $ 1,379,417.00 11 adjustments) FY 2021 Budget Request for Governor's Recommendation $ 1,312,682.00 $ 1,312,682.00 10 1100100000 - AOA Risk Management - Workers Compensation currently undefined within appropriation - will look to FY 2019 Actual expenditures $ 537,712.00 $ 537,712.00 1 define claims handling, loss prevention, etc FY 2020 estimated expenditures (including requested budget $ 769,663.00 $ 769,663.00 1 adjustments) FY 2021 Budget Request for Governor's Recommendation $ 769,663.00 $ 769,663.00 1 1100110000 - AOA Risk Management - Liability Insurance currently undefined within appropriation - includes FY 2019 Actual expenditures $ 428,673.00 $ 428,673.00 2 General and Auto Liability program, will look to define FY 2020 estimated expenditures (including requested budget $ 657,070.00 $ 657,070.00 2 claims handling, loss prevention, etc adjustments) FY 2021 Budget Request for Governor's Recommendation $ 646,959.00 $ 646,959.00 2 1100120000 - AOA Risk Management - All Other Insurance currently undefined within appropriation, will look to FY 2019 Actual expenditures $ 14,653.00 $ 14,653.00 0 include property insurance program, other statewide FY 2020 estimated expenditures (including requested budget $ 32,175.00 $ 32,175.00 0 programs, and the commericial policy program adjustments) FY 2021 Budget Request for Governor's Recommendation $ 13,871.00 $ 13,871.00 0 FY 2019 Actuals $ 830,490.96 $ - $ 100,000.00 $ - $ 2,208,357.71 $ 3,138,848.67 18 $ - FY 2020 Estimated $ 886,620.00 $ - $ 150,000.00 $ - $ 2,913,325.00 $ 3,949,945.00 19 $ - FY 2021 Budget Request $ 889,129.00 $ - $ 200,000.00 $ - $ 3,104,615.00 $ 4,193,744.00 19 $ - 6 of 52
Programmatic Performance Measure Report Attachment A-2 AOA Office of Risk Management Performance Measure Info Programs Measure Name Measure Type Previous Period Value Current Period Value Reporting Period Workers' Compensation - Claims Handling The Office of Risk Management workers' compensation program Total number of claims filed (incident, medical, How Much? 1077.00 1103.00 SFY serves all state employees injured on the job. We contract with a indemnity) third party administrator to adjust and manage claims. Total number of indemnity (lost time) claims How Well? 117.00 134.00 SFY Pure Premium - WC costs per $100 payroll Better Off? 1.76 1.81 SFY Workers' Compensation - Claims Handling cont. Each year and independent claims auditor reviews risk Total percentage of areas in which independent How Well? 0.90 0.95 SFY management's and the TPA's claims handlng processes, auditor determined risk management and TPA procedures and outcomes. The TPA ensures that medical bills are meeting leading industry best practices are reviewed for the maximum amount of savings through cost containment measures. Total percentage of medical bill cost How Well? 0.40 0.39 SFY containment savings General Liability - Claims Handling The Office of Risk Management liability self-insurance program Total number of claims filed How Much? 290.00 398.00 SFY manages all liability claims brought against the State. We Pure Premium - GL costs per $100 payroll Better Off? 0.48 0.51 SFY contract with a third party administrator to adjust claims. Pure premium is the ultimate loss rate measuring the General Liability claim costs per $100 of State payroll. Auto Liability- Claims Handling The Office of Risk Management liability self-insurance program Total number of claims filed How Much? 159.00 147.00 SFY manages all automobile liability claims brought against the Pure Premium - AL costs per vehicle Better Off? 344.43 354.77 SFY State. We contract with a third party administrator to adjust claims. Pure premium is the ultimate loss rate measuring the Automobile Liability claim costs per State owned vehicle. 7 of 52
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