Data Availability Office of the University Registrar August 22, 2013 - PowerPoint PPT Presentation

Data Availability Office of the University Registrar August 22, 2013

Agenda • FERPA • Data sources • Registrar Dashboards • Ad hoc reporting • Questions Office of the University Registrar 2

Family Educational Rights and Privacy Act (FERPA) • Data provided are only to be used for job ‐ related, operational needs • Most of the data are confidential and protected under FERPA Office of the University Registrar 3

Data Sources • Aggregate versus unit record data • Data for Responsibility Centered Management (RCM) needs Office of the University Registrar 4

Registrar Dashboards • Commonly available – Class schedule – Historic Course Enrollment • Recent additions – Enrolled Students by Term – Grade Distribution Office of the University Registrar 5

Enrolled Students by Term • Provides list of students enrolled summer 2010 ‐ 11 forward • For each student, includes several data points • List may be filtered on several criteria Office of the University Registrar 6

Enrolled Students by Term Office of the University Registrar 7

Enrolled Students by Term Office of the University Registrar 8

Enrolled Students by Term Office of the University Registrar 9

Enrolled Students by Term Office of the University Registrar 10

Enrolled Students by Term Office of the University Registrar 11

Enrolled Students by Term Office of the University Registrar 12

Grade Distribution • Provides total number or percentage of grades assigned by grade • There are six report types: – Campus; College; College, Department, Course; College, Department, Level; Instructor; Instructor and Course Office of the University Registrar 13

Campus Report Office of the University Registrar 14

College Report Office of the University Registrar 15

College, Department, Course Report Office of the University Registrar 16

College, Department, Level Report Office of the University Registrar 17

Instructor Report Office of the University Registrar 18

Instructor and Course Report Office of the University Registrar 19

Sample Output Office of the University Registrar 20

Ad Hoc Reports • Run a prompted report or report for current term based upon need • May be one ‐ time or recurring • Includes Registrar ‐ based, unit record data • Two ‐ week notice requested Office of the University Registrar 21

Access to Registrar Dashboards • Send via email to Lita Ohlinger (burt@ohio.edu) • Requester must include supervisor and/or department chairperson or higher in request Office of the University Registrar 22

Questions? Office of the University Registrar 23

Registrar Reporting Contacts • Lita Ohlinger (burt@ohio.edu) or 593.4128 • Patrick Beatty (beatty@ohio.edu) or 593.4214 • Deb Benton (bentond@ohio.edu) or 593.4260 Office of the University Registrar 24