Data Admin Meeting CNYRIC June 8, 2017 1:00 - 3:00 pm Agenda - PowerPoint PPT Presentation

Data Admin Meeting CNYRIC June 8, 2017 1:00 - 3:00 pm

Agenda ● Welcome ● Assessment ● Student Reporting ● Staff Reporting ● Accountability ● Other Documents available at: http://www.cnyric.org/teacherpage.cfm?teacher=1055 2016-17 SIRS Manual: http://www.p12.nysed.gov/irs/sirs/ (v 12.13 - 05/05/17 update) Vendor Meeting Info: http://p1232.nysed.gov/irs/vendors/home.html

Assessment ● Regents ○ Processing ○ Loading ○ Timeline - July 7 http://www.p12.nysed.gov/irs/documents/2016-17DataReportingTimeline.pdf ● Common Data View - Instructional reports http://www.nysed.gov/news/2017/state-education-department-releases-75-percent-questions-2017-grades-3-8-englis h-language ○ ELA available now ○ Math available on Monday, June 12 ○ Released questions: https://www.engageny.org/resource/released-2017-3-8-ela-and-mathematics-state-test-questions ● SIRS 301/302 - Tested/Not Tested Verification Reports - Math ● 3-8 Field Testing (finishes tomorrow Friday, June 9)

Assessment (cont’d) ● Newly Revised New York State Identification Test for English Language Learners (NYSITELL) to begin in the 2017-18 School Year (February) ● NYSAA changes for 2017-18 (reminder) ○ Social Studies eliminated ○ Science moving to CBT on DLM platform with Math and ELA in spring ○ No changes expected re: collection of students to populate system from warehouse ● DRAFT Examination Schedules for January and June 2018 http://www.p12.nysed.gov/assessment/schedules/2018/regentsexamdates2018ac.pdf ● Global History exam changes - transition exam and new exam http://www.p12.nysed.gov/assessment/ss/hs/ghg-faqtransitiontimeline.pdf

Student Reporting ● CTE Reporting ○ Program services ○ CTE assessments ○ CIP codes for programs with Tech Skills Assessments approved for 4+1 ○ CTE workshop - July 19 at OCM ● Seal of Biliteracy - Baldwinsville, Skaneateles, Solvay, West Genesee ● FRPL NYSSIS Matching http://www.cn.nysed.gov/content/new-state-wide-dcmp ● FRPL (eligible but not receiving the benefit) ● 2016-17 SIRS Letter Data Reconciliation Migrant Student Data Verification ● End-of-Year reminders: enrollment/program services/other ● 2016-17 End of Year SIRS Data Certification http://www.p12.nysed.gov/irs/IRSVerificationandCertification.html

Student Reporting (cont’d) ● Career Pathways (p 41 of SIRS) ○ Report Career Path Codes for all students with a credential or diploma ○ Credential (e.g. GED, CDOS or Skills & Achievement) but no diploma → Career Path Code = “None” ○ Diploma and passed ELA, math, science, Global and US History → Career Path Code = “Hum” ○ Diploma but passed only one social studies → Career Path Code = most appropriate of other codes (i.e. ARTS, CTE, HUMALT, LOTE, STEMMATH, STEMSCIENCE or CDOS) ○ SIRS-335 Career Pathways Verification Summary Report (in Annual Outcomes folder) ● CDOS Exams http://www.p12.nysed.gov/ciai/multiple-pathways/docs/cdos-approved-assessments-2017.pdf ● Superintendent’s review for Spec Ed for diploma initiated at parent’s request http://www.p12.nysed.gov/specialed/publications/2017-memos/superintendent-determination-of-graduation-with-a-loc al-diploma-updated.htm

Student Reporting (cont’d) For 2017-18 ● New Exit Enrollment - 461 - Prior graduate from outside U.S. without documentation ● Grad Exam Requirement report ○ Counselor ID in Student Lite ○ AP and IB courses and assessments ○ Assessment codes for local sequence (i.e. arts or CTE)

Student Reporting (cont’d) For 2017-18 ● New course codes: ○ Library (Library Media Specialist): 99000 ○ Special Class (Self-Contained) - Pre-school: 99001 ○ Special Class (Self-Contained) - K-6 Elementary: 99002 ○ Special Class (Self-Contained) - 7-12 Secondary: 99003 ○ Resource Room - K-6 Elementary: 99004 ○ Resource Room - 7-12 Secondary: 99005

Staff Reporting ● Reference documents http://www.p12.nysed.gov/irs/beds/PMF/home.html Reporting SIRS Staff Data - updated 5/25/2017 ○ http://www.p12.nysed.gov/irs/beds/PMF/documents/ReportingSIRSStaffDatatoNYSED16-17.pdf ○ Staff Reporting Timeline - updated 6/5/2017 http://www.p12.nysed.gov/irs/beds/PMF/documents/ePMFandSIRSStaffCollectionTimelinefor2016-17.pdf ● Out of Certification reports - due out in June ○ No Highly Qualified for 2016-17 ○ http://www.p12.nysed.gov/irs/beds/PMF/documents/CertifcationandProfessionalDevelopment.pdf ○ ePMF forms must be corrected and certified by the CEO in TAA - June 30, 2017 (?)

Staff Reporting (cont’d) TSDL and Staff Assignment - Data due June 15 (certification June 23) ● QC checks - in your business portal ● Roster review - teachers (i/c co-teachers) of 4-8 math and ELA, HS math Regents ● The certification form will be available on June 16 th by logging into the NYSED business portal. 1. Click on IDEx (new tool in portal) 2. Click on the link for TSDL 3. Fill out TSDL form 4. Save 5. Submit ● APPR http://www.p12.nysed.gov/irs/vendors/home.html

Staff Reporting (cont’d) For 2017-18 ● Districts should be prepared to submit Race/Ethnicity in Staff Snapshot. Error checks in Level 0 will not prevent a Staff Snapshot record from moving in the absence of these fields. Further guidance will be forthcoming. Plan to include in PMF first year so teachers can self-identify.

Accountability ● 2017-18 Accountability Status ○ Status spreadsheets: http://www.p12.nysed.gov/accountability/ESEADesignations.html ■ Reward Schools now posted ○ Methodology: http://www.p12.nysed.gov/accountability/ESEAMaterials.html ● ESSA - SED moving forward with application due to DoE in September ○ PPT from May Board of Regent meeting https://www.regents.nysed.gov/common/regents/files/FB%20Monday%20-%20ESSA%20.pdf ○ Regional meetings for feedback in May and June with approval - send to Governor in July ○ Presentations: https://www.regents.nysed.gov/node/8643 ○ ESSA Guidance Link: http://www2.ed.gov/policy/elsec/leg/essa/index.html

Accountability - ESSA timeline

Other ● SEDREF ○ Updating of Public School Listing Memo/List in business portal ● Data Source Matrix https://docs.google.com/forms/d/e/1FAIpQLSclTx9j_8-ne2TwdOCW-3udXCVSXQo6bSmtjzn5DpBOFnoUlQ/viewform#respons es ● System status page http://status.cnyric.org/ ● Special Education data through Level 0: Update ● School Safety and Educational Climate

Upcoming Items Significant Dates ● June 15: 2016-17 Staff Student Course (TSDL records) and Staff Assignment Data Due. ● June 16: ESSA Draft Plan out for public comment ● June 23: 2016-17 Staff Student Course (TSDL) & Staff Assignment Data Statement of Certification . ● June 26: SSEC (VADIR/DASA) available on SED Business Portal ● July 7: 2016-17 Regents Exam Scores Data Extract. 2016-17 scores for Regents exams (including June 2017 records) and approved alternatives to Regents exams to be used in principal evaluation growth score calculations. ● July 7: All Regents data due to L2 ● July 10: Deadline for SSEC (VADIR/DASA) for schools directed by SED to submit early ● July 14: NYSESLAT Straggler file due to L1 ● July 19: ESSA Plan application with Governor until August 18 ● July 21: Deadline for SSEC (VADIR/DASA) for all schools

Upcoming Items Significant Dates ● August 24: 2016-17 Special Education Data Elements Data Due : VR13, VR15, and VR16 through PD Data System. ● August 24: All Final 2016-17 SIRS EOY Data Due (except for Special Education Events, Staff Evaluation) Used for federal and State reporting purposes, for State Aid allocations, and to make accountability status determinations. ● August 25: Start of collection for 2016-17 Evaluation Composite, Category Ratings, and Subcomponent Scores and Ratings for districts implementing and APPR plan under Education Law 3012-d. Eligibility for 2017-18 State Aid is dependent upon submission of Staff Evaluation data for school districts only. ● August 28: Certification of 2016-17 Special Education Data Elements ● September 8: 2016-17 SIRS EOY Data Statement of Certification (except for Special Education Events, Staff Evaluation) ● September 18: NYS ESSA Application Submission to USDOE ● September 19: NYS ESSA Application Submission Date

Upcoming Items Significant Dates ● September 22: 2016-17 Data Due Special Education Data Elements : VR11 – 12 and VR 14 through the PD Data System. ● September 25: 2016-17 Certification Due Special Education Data Element : VR11-12 and VR14 ● October 4: BEDS Day 2017

Anticipated Data Admin Meetings for 2017-18 Thursday, September 28th – 1:00 - 3:00 PM ● Thursday, November 30th – 1:00 - 3:00 PM ● Thursday, January 18th – 1:00 - 3:00 PM ● Thursday, March 8th – 1:00 - 3:00 PM ● Thursday, May 3rd – 1:00 - 3:00 PM ● Thursday, June 14th – 1:00 - 3:00 PM ●

WebEx Connection Data Admin Meeting Thursday, June 8, 2017 12:45 pm | Eastern Daylight Time (New York, GMT-04:00) | 2 hrs 30 mins Meeting number (access code): 735 937 210 Meeting password: DataAdmin6817 https://cnyric.webex.com/cnyric/j.php?MTID=mcac48e25ced459525e50c3d2c7f7e119