CY18 CDH Inspection Criteria Informational Webinar February 2018 www.facebook.com/NavyCYP @NavyCYP CYP is a CNIC Quality of Life Program
Housekeeping Available for download: • Webinar slides and script • CY18 Inspection Criteria • Email your questions to • Deborah.Enright@navy.mil by 2/15/18. A Q&A document will be uploaded • to the CYP e-Library 2/28/18.
Agenda Overview of Criteria Changes to Criteria Program Notes New Inspection Components Combined and Expanded Components Home Visit Record and Home Components Subsidies
Overview of CY18 Inspection Criteria • CY18 Criteria Sets CDC Inspection Criteria CNICCYP 1700/33 • CYP Inspection Criteria CNICCYP 1700/32 • • CDH (FCC) Inspection Criteria CNICCYP 1700/34 24-7 Centers Inspection Criteria CNICCYP 1700/35 • Type III Inspection Criteria CNICCYP 1700/36 • SAC Inspection Criteria CNICCYP 1700/38A • YP Inspection Criteria CNICCYP 1700/38B • SAC-YP Inspection Criteria CNICCYP 1700/38C • Trips and Tours Inspection Criteria CNICCYP 1700/38D •
Overview of CY18 Inspection Criteria Changes Changes and modifications were made to the FCC/CDH Criteria for CY18 They include: Components moved to the CYP Inspection Criteria. • Common/core components • New components • Combined components • Expanded components • Addition of Program Notes • Result: Updates to the Home Visit Record •
Other changes Background Check Components Most background check Inspection Criteria components are now • located within the CYP Inspection Criteria. CYP Professionals is the term used to include CYP Staff, Providers, and Substitute Providers. Ex. A.4.b.1 - CYP Professional files contain health • screening documentation Some components are no longer being inspected Evacuation and Emergency Response Plans (aka MAC plans)
Overview of Inspection Criteria: Program Notes Program Notes Feature CNIC is now using the “Program Notes” feature of the Inspection • Criteria to communicate policy, reference VLS courses, and provide best practices to the field. Program Notes for C.1.b.3: FCC: VLS - MGT - PG: 2 https://www.virtuallabschool.org/management/guidance/lesson-2 The Director needs to know their process for distributing Parent Handbook to parents to ensure there is a process in place for new families to receive the Parent Handbook.
Updated Inspection Components New Additions B.3.a.4 - Evacuation drill time B.3.g.1 – First aid supplies available • • varied B.7.c.2 - Soap and towels available • B.3.a.6 – Evacuation routes posted at all sinks • B.6.a.7- Room is at a comfortable B.7.f.1 - Diapering procedures are • • temperature posted B.7.g.3- Tummy time is supervised B.10.a.3 - Children/youth only • • released to authorized individuals C.3.c.3- CYP Professionals manage • transitions C.3.b.3 – CYP Professionals prevent • challenging behavior
Combined & Expanded Components Combined Expanded The following components were • Example of components that were separated: combined include: B.3.f.3 – Outdoor area is well- • C.3.h.2 Environment and • maintained and free of hazards experiences support development B.7.d.2 – B.7.d.5 – • Medication/forms Currently on the HVR in Section 2, Item 13 - Curriculum. Specifically, B.5.a.3 – B.5.a.7 – Meals/menus • Items 13.a - Physical, 13.b – Cognitive, and 13.c - language B.5.c.1 – B.5.c.3 – Bottles/infant • feeding
Updated Home Visit Record • Updated and renumbered • Some items were deleted and replaced with new items • Now includes inspection component codes- ex. C.3.g.1
Updated Home Components Component Added to HVR B.3.a.4 - Evacuation drill • Section 3 Safety Checklist –a. • time varied Monthly evacuation drills Section 3 Safety Checklist –a. • B.3.a.6 – Evacuation • Monthly evacuation drills routes are posted • Section 3 Safety Checklist- d. B.6.a.7 - Rooms/program • space are maintained at a Safety Hazards List comfortable temperature
Updated Home Components Component HVR Section 3 Safety Checklist –h. First Aid • B.3.g.1 – First aid supplies Supply checklist available Section 1 Health, Safety and Risk B.7.c.2 - Soap and towels • available at all sinks Management -3.d. Hand washing procedures followed B.7.f.1 - Diapering Section 1 Health, Safety and Risk • procedures are posted Management 3.e. Diapering procedures followed Section 3 Safety Checklist –d. Safety • B.3.f.3 – Outdoor area is Hazards well-maintained and free of hazards
Updated Home Components Component HVR B.5.a.3 -Menu posted B.5.a.5-Meals served • Section 1-4.a. Meals every 2-3 hours and snacks meet B.5.a.6-Second helpings USDA CACFP available requirements B.5.a.7 – Menu substitutions recorded
Updated Home Components Component HVR B.5.c.1 – Bottles stored safely • Section 1-4.e. Sanitary infant B.5.c.2-Bottles prepared safely feeding practices implemented B.5.c.3 – Bottle accountability system in place
Updated Home Components Component HVR B.7.d.2 – Medical Authorization Forms on file Section 1-3.f. Medication • B.7.d.3-Medications properly administration procedures are labeled followed (B.7.d.2 – B.7.d.5) B.7.d.4.-Medications properly stored Section 4- Medication Checklist • (B.7.d.6) B.7.d.5 – Medication administration documented B.7.d.6- Medication procedures followed
Updated Home Components Component HVR B.7.g.3- Tummy Section 1 Health, Safety and • time is supervised Risk Management -6.g Tummy time is supervised B.10.a.3 - Section 1 Health, Safety and • Children/youth Risk Management 6.d Access to only released to FCC home is controlled. authorized individuals
Updated Home Components Component HVR C.3.c.3- CYP Professionals • Section 2- 12.b. Providers • manage transitions individualize activities and manage transitions C.1.b.5 Providers are • responsive to families Section 2- 8.c. Parents receive information about their child C.3.b.1 CYP Professionals • promote social-emotional Section 2-10.b. Providers use skills and C.3.b.3 CYP emotional support strategies Professionals prevent with children challenging behaviors
Subsidies
Components to Discuss FCC Subsidies A.1.i • A.1.i.1 - Core subsidies calculated correctly • A.1.i.2 - I/PT subsidy calculated correctly • A.1.i.3 - Extended care subsidies calculated correctly • A.1.i.4 - Special needs subsidy determined by IAT
Subsidy Claim Form CHILD DEVELOPMENT HOMES DIRECT SUBSIDY PROGRAM CLAIM FOR REIMBURSEMENT PROVIDER NAME: Glenda Debbie NAFCC: No RECEIVED BY: CLAIM MONTH / YEAR: Dec-17 DATE RECEIVED: 1/2/2018 A B C D E F G H PARENT FEE INFO TOTAL SUBSIDY OFFICE USE TOTAL SUBSIDY SPECIAL NEEDS AUTHORIZED PER NAME OF CHILD Age of # OF DAYS 20% ONLY SUBSIDY DUE REIMBURSEMENT CATEGORY DAY Child DISCOUNT CLAIMED $ AUTH PER DAY Child Development Homes For Claims • 1 - 9 YES / NO $ Auth Per Day (C + D) (E x F) Verification 6 WEEKS - 11 MONTHS Kurt 11m Category 3 No $25.20 $25.20 15 $378.00 Direct Subsidy Program Claim 12 MONTHS - 23 MONTHS Samantha 17m Category 5 Yes $24.40 $30.00 $54.40 10 $544.00 for Reimbursement 24 MONTHS - 35 MONTHS 3 YRS THRU KINDERGARTEN George 3y Category 2 No $28.20 $28.20 15 $423.00 1ST - 6TH GRADE WE E K E E K L Y S S UB S IDIE S E S SUBSIDY DUE Extended Hours 4 Weeks X $25.00 At least 1 child enrolled $100.00 Weeks X $100 Infant/Pre-Todd Only Electronic Payment 4 Weeks X $10.00 Parents paying electronically $40.00 E X T E NDE D H HO UR S S S UB S IDY ( ($8.00 p per h hour) E E nter p partial h hours i in 1 15 m minute i increments o or . .25. SUBSIDY DUE Na me o of C C hild ild Da te(s (s) & ) & # # H Hours Tota ta l E Ex t H t Hrs P er H r Hour SUBSIDY DUE Kurt 12/10 1800-2000-4 hrs; 12/22-12/23 1800-0500- 11 hrs 15 $8.00 $120.00 $8.00 $8.00 $8.00 $8.00 $8.00 O T HE R S U S UB S I S IDY : L L IS T S T A AND D DE S C S C R IB E SUBSIDY DUE Authorized Fingerprint Subsidy one time payment $50.00 TOTAL SUBSIDY DUE FOR THE MONTH $1,655.00 By placing my signature below, I am verifying that I have cared for the above listed children and request direct subsidy payment as totaled. I have attached attendance records of all subsidized and non-subsidized children and new child registration cards for verification. I understand that I must have a parent signature for each day that the parent paid for (whether the child attended or not). I understand that falsifying or misrepresenting information on any claim will result in termination from the direct subsidy program, may result in suspension or termination of my CDH certificate, and may lead to state and federal prosecution. For Official Use only - Privacy Sensitive: Any misuse or unauthorized access may result in civil and criminal penalties. Provider Signature Date
Provider Subsidy Daily Reimbursement Chart Broken into • Base Cost • Base Cost NAFCC • High Cost • High Cost NAFCC • Each chart lists Parent fee Category and the daily rate for the • category Also lists the 2 nd child discount (i.e. sibling) amount for each fee • category
Closing All CY18 Inspection documents can be found on the CYP e-Library. • Email your questions to Deborah.enright@navy.mil • THANK YOU FOR PARTICIPATING!
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