Council Orientation – New Term November 24, 2014 9:00 AM to 12:00 PM Brampton City Hall Council Chambers PAGE 1
Welcome and Introductions B rampton is a world-class city of opportunity . We honour the past We build on success loyalty integrity We plan for a future that thrives trust respect PAGE 2
Orientation Outline 1. Corporate Overview 2. ‘City - building’ 3. Departmental Overviews 4. Governance Structure 5. Council Structure 6. Council-Staff Relations 7. What’s next PAGE 3
1. Corporate Overview PAGE 4
1. Corporate Overview Previous Organizational Structure City Manager Buildings & Works & Community IT & Corporate Economic Corporate Planning, Design Property Mgmt Transportation Services Finance Development Services & Development Challenges and Disadvantages o Seven (7) Departments o Collaboration limitations – “Silos” o Service delivery overlaps o Limited horizontal decision making o Competing interests PAGE 5
1. Corporate Overview New Organizational Design (Launched 2013) Chief Administrative Officer Planning & Chief Operating Public Services Infrastructure Corporate Services Officer Services PAGE 6
1. Corporate Overview New Organizational Design (detailed) Chief Administrative Role : To oversee the planning, delivery and EA, Government Relations Officer management of all City programs and services consistent with corporate direction and priorities John Corbett Dir, Internal Audit ELT Chief Planning & Infrastructure Chief Chief Corporate Services Chief Operating Services Officer/CPO Public Services Officer/CPSO Officer /CSO Officer /COO Marilyn Ball Julian Patteson Peter Simmons Dennis Cutajar To plan, operate and manage all To plan, design, construct and To provide corporate , financial, To support the CAO and services provided directly to the manage all assets of the City in information and administrative administration in the planning, public and the community at support of service delivery to the services to support the ongoing delivery & management of City- large community operations of the City wide services and initiatives Ex. Director, Facility Ex. Director, Council & Sr. Ex. Director, Planning Director, Strategic & Services Admin Serv/City Clerk and Building Enterprise Services Director, Recreation & City Solicitor Culture Ex. Director, Eng & Ex. Director, Strategic Communications Development Services Fire Chief Director, Enforcement & Bylaw Services Director, Economic Ex. Director, Maintenance & Ex. Director, Transit Director, Info Services/ Development Operations CIO Director , Service Office of Community Ex. Director, HR Brampton Engagement Business Services Office Ex. Director, Finance Business Services Office &Treasurer Business Services Office Business Services Office PAGE 7
1. Corporate Overview Key Benefits of new Organizational Design o Streamlined decision making (7 departments reduced to 4) o Allows for a strategic focus for the CAO and Chiefs o Forward-thinking and builds external relationships o More collaboration between departments and “horizontal” decision -making o Increases accountability to the Executive Director and Director levels o Like business service and function alignment o Supports “City - building” with effective organizational design and supportive culture o Based on extensive collaboration with staff PAGE 8
2. ‘City - building’ PAGE 9
2. ‘City -building ’ ‘City - building’ – Ongoing Initiatives • Legislated High Growth • Capital Program Management Municipality • Business Process Review • Ability to Shape the City of the • University in Brampton Future • New Build Canada Plan (NBCP) • Central Theme for Customer • Higher Order Transit (HOT) and Service Delivery both internally and externally Light Rail Transit (LRT) • Establish Strong Corporate / • Community Engagement Municipal Identity • Ice Storm Impact (Provincial • Corporate Culture and Values Claim) • Strategic Plan Implementation PAGE 10
3. Department Overviews PAGE 11
3. Department Overviews Five Departments Chief Planning and Infrastructure Officer Marilyn Ball Chief Public Services Officer Chief Administrative Julian Patteson Officer John Corbett Chief Corporate Services Officer Peter Simmons Chief Operating Officer Dennis Cutajar PAGE 12
3. Department Overviews Office of the Chief Administrative Officer CAO John Corbett PAGE 13
Office of the Chief Administrative Officer Department Overview The Office of the CAO leads the Corporate Administration providing management and administrative leadership for all departments in support of Council’s vision and goals . The Office provides: • Strategic support and primary liaison between the Mayor and Council and the Administration • Comprehensive Management and Oversight of the entire Corporation Special Studies and Initiatives • Leadership for the Executive Leadership Team (ELT) and the Senior Management Team • (SMT) Customer Service Excellence • Direction on Strategic and Corporate Initiatives • Commitment to Strengthening Brampton’s Economic Development • Support the needs of our Growing and Diverse City • PAGE 14
Office of the Chief Administrative Officer Organizational Structure Internal Audit Catherine Spence Associate Director Chief Matthew Palladina Corporate Development & Administrative Strategy Officer Matthew Palladina Executive Leadership John Corbett Team Government Relations Coordinator Deborah Reader Chandra Urquhart PAGE 15
Office of the Chief Administrative Officer Internal Audit The Internal Audit Division is responsible for providing independent, objective assurance and consulting activities that are designed to add value and improve the City’s operations. Key functions: Evaluate and improve the effectiveness of risk management, control and • governance processes Conducts audits/reviews/investigations to help City departments and related • Boards meet their business objectives Enhances the efficiency and effectiveness of City processes by providing guidance • and advice on existing processes and systems PAGE 16
Office of the Chief Administrative Officer Corporate Development and Strategy The Corporate Development and Strategy Division manages the Office of the CAO and provides insight, strategic counsel and advice to support the City’s key strategic priorities and corporate values. Key functions: • Governance through the execution of corporate reports, policy development, issue prioritization and monitoring of senior-level action items • Research, tactical advice, writing, briefing, impact analysis and assessment of opportunities for the Chief Administrative Office on emerging best practice issues • Represents the Chief Administrative Office with key internal and external stakeholders • Administrative support and strategic advice as part of the Executive Leadership Team PAGE 17
Office of the Chief Administrative Officer Government Relations Government Relations promotes positive intergovernmental relations and provides public policy advice and analysis. The Division works to enhance the City’s reputation, profile and perceived public value, while advocating for Brampton’s priorities. Key functions: • Advocacy for the City’s Strategic Plan, Council priorities, Executive Leadership Team goals and objectives, and departmental service plans • Monitoring and advising on emerging issues, policies and directions from other levels of government that impact the City • Building and maintaining relationships with senior government staff and agencies • Aligning government relations activities with the City’s branding • Raising awareness and visibility of Brampton as a model of municipal government PAGE 18
Office of the Chief Administrative Officer Staff and Financial Overview Description Value Number of Staff 15 Operating Budget $ 1,905,632 Variance $ (31,918)* Labour Budget $ 1,825,023 Capital Funds under Management $ 448,742 Note: * - number in brackets indicates anticipated savings PAGE 19
3. Department Overviews Planning and Infrastructure Services Chief Marilyn Ball PAGE 20
Planning & Infrastructure Department Overview The Planning and Infrastructure Services Department is accountable to plan, design, construct and maintain all assets of the City with optimal coordination to enhance service delivery to the community. In addition, Planning and Infrastructure Services is responsible for providing professional services and advice to City Council, the public, and the development/building industry on a broad range of items related to planning, building, capital construction, maintenance and operations. PAGE 21
Planning & Infrastructure Organizational Structure Building & Planning Dan Kraszewski Engineering & Coordinator Development Chief Planning & Fatima Guiomar Michael Won Infrastructure Services Officer Maintenance & Marilyn Ball Operations Joe Pitushka Business Services Michelle Yearwood PAGE 22
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