Community Planning, Housing and Development FY 2019 PROPOSED BUDGET - PowerPoint PPT Presentation

Community Planning, Housing and Development FY 2019 PROPOSED BUDGET HIGHLIGHTS County Board Work Session March 6, 2018 @ 3:00 p.m.

To promote the improvement, conservation, and revitalization of Arlington’s physical and social environment.

Department Overview  The Department is made up of 6 functional areas:  Business Operations  Planning  Neighborhood Services  Housing  Zoning  Inspection Services 2 Community Planning, Housing and Development

Department Overview  CPHD has three funding sources:  General Fund  Housing and Community Development Fund  Development Fund 3 Community Planning, Housing and Development

General Fund FY 2019 PROPOSED BUDGET HIGHLIGHTS County Board Work Session

Summary of Proposed Budget Changes % FY 2018 FY 2019 Change Change Adopted Proposed Expenses $11,685,628 $11,398,408 -$287,220 -2.5% Revenue $1,533,550 $1,288,500 -$245,050 -16.0% Staff 86.0 FTEs 83.5 FTEs -2.5 FTEs -2.9% • FY 2019 expenditures and revenues reflect the transfer of the Community Services Block Grant non-personnel expenses from the General Fund to the Housing and Community Development Fund ($245,550). • FY 2019 staffing reflects the transfer of the Joint Facilities Advisory Committee (JFAC) position from the County Manager’s Office ($116,168, 1.0 FTE). • FY 2019 revenue reflects a new Local Historic Designation fee of $250 ($500). General Fund 5 (Fund 101)

Detail: Proposed Reductions Elimination of a Planning Supervisor Service Impacts Budget Impact Change: -$182,885 • The majority of the special projects assigned to this position will be completed by the end of FY 2018. Staff Impact • Remaining special projects and any new projects -1.0 Planning Supervisor (filled) will be assigned to other staff without any significant impact. General Fund 6 (Fund 101)

Detail: Proposed Reductions Elimination of an Administrative Assistant V Service Impacts Budget Impact Change: -$82,250 • Administrative duties will be reassigned to planning and other administrative staff. Staff Impact -1.0 Admin Asst V (filled) General Fund 7 (Fund 101)

Detail: Proposed Reductions Elimination of a Principal Planner Service Impacts Budget Impact Change: -$177,483 • Eliminating, reducing and/or reassigning the following duties to remaining staff: - management of the review, approval and implementation of Staff Impact Phased-Development Site Plan applications -1.0 Principal Planner (vacant) - coordination of the Crystal City Block Plan applications - assistance in transportation and public facility improvements - coordination of the Crystal City Review Council activities - work with developers, property/business owners, civic and neighborhood groups, the Crystal City BID General Fund 8 (Fund 101)

Detail: Proposed Reductions Reduce a Code Enforcement Supervisor Service Impacts Budget Impact FY 2018: $136,588 • Reduce position from 1.0 FTE to a 0.5 FTE. FY 2019: $68,294 • Position will continue to be responsible for: Change: -$68,294 - civic engagement activities - coordination and reporting on post-fire inspections Staff Impact - managing damage assessment activities during a Department of Public Safety Communications and Emergency Management -0.5 Code Enforcement Supervisor (vacant) activation - responding to GRAMs and customer requests • Reduction may cause delays in responding to some Code Enforcement Requests. General Fund 9 (Fund 101)

Detail: Proposed Reductions Reduce Neighborhood College Funding Service Impacts Budget Impact FY 2018: $50,000 • Reduce consultant funds associated with Neighborhood College by 80%. FY 2019: $10,000 Change: -$40,000 • Department will identify alternative ways to deliver the program without consultant services. • Remaining funds will be used for staff produced program and marketing materials. General Fund 10 (Fund 101)

Detail: Proposed Reductions Reduce Consultant Funding for Training Program Service Impacts Budget Impact FY 2018: $47,400 • Results in a 75% reduction in training program FY 2019: $11,850 • Will need to stagger implementation of Department Talent Management Plan over several years. Change: -$35,550 General Fund 11 (Fund 101)

Detail: Proposed Reductions Lee Highway Reduction (One-time Funds) Service Impacts Budget Impact Current: $750,000 • Reduction revises the scope of the project to focus on an 18 month to two-year effort. Proposed: $250,000 Change: -$500,000 • Focus will shift on planning for a defined section or commercial center . General Fund 12 (Fund 101)

Key Budget Considerations • Primary focus of reductions on minimizing impact on filled positions and maintaining the department’s major focus areas: technology, customer service, employee development and program effectiveness and communication. General Fund 13 (Fund 101)

Housing and Community Development Fund FY 2019 PROPOSED BUDGET HIGHLIGHTS County Board Work Session

Summary of Proposed Budget Changes % FY 2018 FY 2019 Change Change Revised Proposed Expenses $1,992,088 $1,992,088 $0 0% Revenue $1,992,088 $1,992,088 $0 0% Staff 4.5 FTEs 4.5 FTEs 0 FTEs 0% • The FY 2018 Revised Budget reflects the final 2018 Community Development Action Plan, which was approved by the County Board in September 2017. • Includes the adjustments made during the FY 2017 closeout process that moved CSBG and HOME funds into the Housing and Community Development Fund. Housing and Community Development Fund 15 (Fund 206)

Key Budget Considerations • The future of federal budgets remains uncertain • Staff is exploring several long-term strategies to fill the gap if funding is reduced: - Streamlining grants administration - Developing opportunities for programs or projects that generate more program income - Supporting programs with General Funds Housing and Community Development Fund 16 (Fund 206)

Development Fund FY 2019 PROPOSED BUDGET HIGHLIGHTS County Board Work Session

Summary of Proposed Budget Changes % FY 2018 FY 2019 Change Change Adopted Proposed Expenses $20,230,219 $21,747,885 $1,517,666 7.5% Revenue $20,230,219 $21,747,885 $1,517,666 7.5% Staff 104.0 FTEs 106.0 FTEs 2.0 FTEs 1.9% • FY 2019 position increases reflect an added Mechanical Code Inspector position and a Permit Processing Specialist position to the Inspections Services Division ($155k, 2.0 FTEs). • FY 2019 expenditures reflect an increase in funding for the One-Stop Arlington Initiative ($1.1m) and an increase in the rent costs associated with the 10 th floor office space ($131k). • FY 2019 revenues reflect an increase in the utilization of the fund balance ($830k). Development Fund 18 (Fund 570)

Summary of Proposed Budget Changes Budget Staff FY 2018 FY 2019 Impact Impact Adopted Proposed Increase all fees 2.5% $12,370,071 $12,679,323 $309,252 - (Employment Cost Index) Increase existing Automation $618,504 $935,487 $316,983 - Enhancement Surcharge from 5% to 10% when One-Stop Phase I is implemented Add a Mechanical Code $0 $82,954 $82,954 1.0 FTEs Inspector Add a Permit Processing $0 $71,841 $71,841 1.0 FTEs Specialist Development Fund 19 (Fund 570)

Department Overview One-Stop Arlington • Public Outreach • Customer Advisory Working Group Winter 2018 • Periodic Focus Group discussions (FY 2018) Late 2019 •Restart system development • BIDs and Partnerships •ePlan online payment (FY 2020) •Customer Advisory Working Group kick ‐ off •Phase II • Chamber of Commerce •Customer Experience improvements implementation • NAIOP • Contractors and permit expeditors • Infrequent applicants Early 2019 • Advisory Groups and Commissions (FY 2019) • Other Communications •Phase I implementation • Planning and Building eNews • County website • Press releases Development Fund 20 (Fund 570)

Key Budget Considerations • Long term financial stability of the fund • Financial pressures of the One-Stop Arlington Initiative Development Fund 21 (Fund 570)