Community Planning, Housing and Development COUNTY MANAGER’S PROPOSED FY 2020 BUDGET County Board Work Session March 5, 2019 @ 3:00 p.m.
To promote the improvement, conservation, and revitalization of Arlington’s physical and social environment.
Department Overview The Department is made up of 6 functional areas: Business Operations Planning Neighborhood Services Housing Zoning Inspection Services 2 Community Planning, Housing and Development
Department Overview 2018 CPHD Highlights • 589 affordable housing units committed • 7 site plans approved, including VHC • $7.5 million in NC projects in 8 neighborhoods • 10.5 million s.f. of construction permitted and inspected • 854 Certificates of Occupancy issued • Ballston Quarter implementation • Schools implementation • 4MRV Area Plan adopted 3 Community Planning, Housing and Development
Department Overview Four funding sources: General Fund Housing and Community Development Fund Development Fund Non-Departmental/AHIF 4 Community Planning, Housing and Development
General Fund COUNTY MANAGER’S PROPOSED FY 2020 BUDGET County Board Work Session County Board Work Session March 5, 2019 @ 3:00 p.m.
Summary of Proposed Budget Changes % FY 2019 FY 2020 Change Change Adopted Proposed $11,430,510 $11,703,260 +$272,750 +2.4% Expenses Revenue $1,288,000 $2,356,764 +$1,068,764 +83.0% 83.5 FTEs 82.0 FTEs -1.5 FTEs -1.8%* Staff • Increase in FY 2020 revenue includes new fees associated with GLUP studies and conceptual site plan reviews, an inflationary increase to all existing fees, and an increase in projected development. • FY 2020 staffing reflects a combination of moving 3 existing Code Enforcement positions into the Development Fund and adding 1.5 new Planner positions into the General Fund, resulting in 1.5 fewer positions overall in FY20. * Position changes discussed in subsequent slides. 6 General Fund
Summary of Proposed Budget Changes Budget Staff FY 2019 FY 2020 Impact Impact Adopted Proposed - $75,101 +$75,101 - GLUP Study Fees - $29,000 +$29,000 - Conceptual Plan Review Fee Add Principal Planners for - $225,000 +$225,000 +1.5 FTEs Planning and Housing (Projected Development and Amazon) - $35,090 +$35,090 - Single Family Loan Servicing - $100,000 (one- +$100,000 - Support for the 2020 Census time) 7 General Fund
Detail: Proposed Reductions Eliminate Consultant Services for Training Program Service Impacts Budget Impact FY 2019: $11,850 • Eliminates consultant services for training program FY 2020: - • Will stagger its training over multiple fiscal years and find an alternative way to deliver certain Change: -$11,850 content. 8 General Fund
Detail: Proposed Reductions Transfer of Code Enforcement Positions to Development Fund Service Impacts Budget Impact Change: -$377,307 • No impact to service delivery. • Transfers one Construction Codes Manager (1.0 FTE) and two Community Codes Supervisors (2.0 Staff Impact FTEs) from the General Fund to the Development -1.0 Construction Codes Fund. Manager (filled) • Costs associated with transfer into the -2.0 Community Codes Development Fund are offset by the elimination of Supervisors (filled) the ISD Deputy Building Official position and revenue increases. 9 General Fund
Detail: Proposed Reductions Reduce Historic Preservation Consultant Services Service Impacts Budget Impact FY 2019: $60,000 • Decrease consultant services funding for the Historic Preservation program. FY 2020: $51,836 • May slightly delay the completion of Historic Change: -$8,164 Preservation projects and activities. • Evaluating alternative methods of delivering services. 10 General Fund
Key Budget Considerations • Primary focus of reductions was on efficiencies, redundancies, and alternative ways of service delivery with emphasis on discretionary activities and services. • Longer-term issues include an overall increase in development (enhanced by Amazon) and impacts to housing options (Affordable and Missing Middle). • Staying the course on CPHD’s strategic priorities (technology, customer service, employee development, program effectiveness and communication) in light of work demands. 11 General Fund
Housing and Community Development Fund COUNTY MANAGER’S PROPOSED FY 2020 BUDGET County Board Work Session County Board Work Session March 5, 2019 @ 3:00 p.m.
Summary of Proposed Budget Changes % FY 2019 FY 2020 Change Change Adopted Proposed $1,992,088 $3,084,312 +$1,092,224 +54.8% Expenses Revenue $1,992,088 $3,084,312 +$1,092,224 +54.8% 4.5 FTEs 4.5 FTEs - - Staff • FY 2020 Proposed includes program income estimates ($350,000 for CDBG and $340,000 for HOME). Housing and Community Development Fund 13
Key Budget Considerations • While funding projections are stable for FY 2020, the future of federal budgets remains uncertain • Staff is exploring several long-term strategies to fill the gap if federal funding is reduced: - Streamlining grants administration - Developing opportunities for programs or projects that generate more program income - Supporting programs with General Funds when feasible 14 Housing and Community Development Fund
Development Fund COUNTY MANAGER’S PROPOSED FY 2020 BUDGET County Board Work Session County Board Work Session March 5, 2019 @ 3:00 p.m.
Summary of Proposed Budget Changes % FY 2019 FY 2020 Change Change Adopted Proposed $21,722,133 $22,851,032 +$1,128,899 +5.2% Expenses Revenue $21,722,133 $26,511,763 +$4,789,630 +22.0% 106.0 FTEs 113.0 FTEs +7.0 FTEs +6.6% Staff • FY 2020 expenses reflects the addition of the Future Development Contingency Fund that will allow for flexibility in planning and development capacities related to Amazon ($300k). • FY 2020 revenue reflects an inflationary increase of 2.5 percent to all existing fees, projected increase in development activity, and development associated with Amazon. • FY 2020 staffing reflects the addition of two positions associated with the increase in development activity associated with Amazon ($215,000 , 2.0 FTEs) , three positions to assist with current workload needs ($293,349 , 3.0 FTEs) and the transfer in of the three Code Enforcement positions from the General Fund ($377,307, 3.0 FTEs) 16 Development Fund
Summary of Proposed Budget Changes Budget Staff FY 2019 FY 2020 Impact Impact Adopted Proposed Increase in projected $15,209,920 $25,548,153 +$10,338,233 - development activity $316,983 $963,610 +$646,627 - Increase all fees 2.5% (Inflationary Indicator) Add a Zoning Plan Reviewer - $90,000 +$90,000 +1.0 FTE (Projected Development and Amazon) - $125,000 +$125,000 +1.0 FTE Add a Fire Protection Engineer (Projected Development and Amazon) 17 Development Fund
Summary of Proposed Budget Changes Budget Staff FY 2019 FY 2020 Impact Impact Adopted Proposed - $377,307 +$377,307 +3.0 FTEs Transfer of Code Enforcement Positions - $101,131 +$101,131 +1.0 FTE Add a Business Systems Analyst - $75,322 +$75,322 +1.0 FTE Add a Permit Processing Specialist - $116,896 +$116,896 +1.0 FTE Add a Fire Inspector Future Development - $300,000 +$300,000 - Contingency Fund 18 Development Fund
Detail: Proposed Reductions Eliminate Deputy Building Official Position Service Impacts Budget Impact Change: -$198,829 • Special project work will be redistributed among staff, delayed, or postponed. • Supervision is now provided at a functional level. Staff Impact -1.0 Deputy Building Official (filled) 19 Development Fund
Department Overview Permit Arlington A County-wide initiative to improve land development, • Program Goals building and permitting processes o Streamline business processes o Enhance technology and communication tools o Deliver excellent customer service Spring/Summer March 2018 2019 o Increase transparency and accountability •Restart system development •Phase I implementation •ePlan online payment deploys •33 permit types • Customer Experience Vision One team, one voice, delivering a responsive permitting experience driven by understanding and listening to our customer needs Winter 2019 2020 o C entralized customer service seamlessly •Consolidated •Phase II integrated with an intuitive online user permit counter implementation opens on 10 th floor •40 permit types experience (Feb 19) o A knowledgeable and friendly team providing •System testing begins with public consistent information o Convenient and transparent from start to finish Development Fund 20 (Fund 570)
Key Budget Considerations • Evaluate the long term stability of the Fund through a comprehensive fee study • Development pipeline increases effect on staff • Permit Arlington 21 Development Fund
Non-Departmental/AHIF COUNTY MANAGER’S PROPOSED FY 2020 BUDGET County Board Work Session County Board Work Session March 5, 2019 @ 3:00 p.m.
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