Commodity Contracts
Summit Presenters Procurement & Logistics Team Eric Lomboy George Mitchell Assistant Secretary Director, Office of Business Programs eric.lomboy@maryland.gov george.mitchell1@maryland.gov Lisa McDonald Sean Stinnett Program Manager PRG Administrator lisa.mcdonald@maryland.gov sean.stinnett@maryland.gov Facilities Operations & Maintenance Team Terry Wade Michael Cain Assistant Superintendent Regional Manager terry.wade@maryland.gov michael.cain@maryland.gov
Procurement Overview DGS has the authority to procure commodities for other State Agencies/Departments when the amount of the contract is expected to exceed the using agency’s/department’s purchasing authority. Using Agency DGS The agency that has a need The agency that has for the service. authority to purchase commodities on behalf of other agencies.
Procurement Overview Using Agencies Examples ♦ Maryland Department of the ♦ Baltimore City Community College ♦ Department of Commerce Environment ♦ Maryland Department of Planning ♦ Department of Health and Mental Hygiene ♦ Maryland Department of Veterans Affairs ♦ Department of Human Resources ♦ Maryland Judiciary ♦ Department of Juvenile Services ♦ Maryland Military Department ♦ Department of Labor, Licensing and ♦ Maryland Public Television Regulation ♦ Maryland School for the Deaf ♦ Department of Natural Resources ♦ Maryland State Department of Education ♦ Maryland Department of Agriculture
Procurement Overview $50,000 Using agencies typically have Unless the using agency is delegated the authority to enter into authority, DGS is responsible for contracts for commodities if completing procurements for the amount of the contract is commodities. not going to exceed $50,000.
Procurement Overview There are two types of contracts DGS creates that can be used by other government organizations Agency Specific Statewide Contracts for commodities or services Contracts for commodities or services needed by a single, specific agency that are commonly used by multiple (using agency) agencies Only the using agency can purchase Multiple government organizations, from contract including state, county, and local can purchase from contract See COMAR 21.02.01.04 for Delegation of Procurement and Contracting Authority
Procurement Overview Government organizations are also permitted purchase from Inter-governmental Cooperative Purchasing Agreements (ICPAs) An ICPA is a contract that is intended to promote efficiency and savings that can result from intergovernmental cooperative purchasing. State law allows agencies to participate in ICPAs that are entered into in a manner consistent with the purposes set forth in State procurement law.
Contracting Opportunities Agency Specific Commodity Contracts Examples of Contracts State Highway Administration Department of Natural Resources Snow Plows, Sign Posts, Pavement Marking Materials, Fish, Fish Food, Boats, Buoy Markers Portable Message Signs Maryland State Police (MSP) Dept. of Public Safety Cameras, Stun Guns, Ammunition, Emergency Vehicle Stab Resistant Vests, Boxed Juice, Commercial Kitchen Lighting, Consumable Reagents and Genetic Analyzers Equipment, Name Badges and Pins Department of Education Department of Health Instructional Material Laboratory Supplies & Equipment, Body Bags, Screening Supplies, Test Kits, Medical Supplies, Laser Print Maryland State Lottery Security Paper “Take-One” Compartment Boxes Contracts listed on DGS Contract Awards Page
Contracting Opportunities Statewide Commodity Contracts & ICPAs Examples of Contracts Electrical Generators Grounds Maintenance Equipment First Aid Kits Snow Plows & Blades Defibrillators Vehicles Body Armor Frozen Breakfast & Vegetable Items Ammunition Frozen Juices Office Equipment & Supplies Grocery Products Electrical Supplies OEM Automotive Repair Parts Document Imaging Equipment Police Uniforms & Accessories Commercial Mowers Shelled Eggs Riot Crowd Control Equipment Contracts listed on DGS Contract Awards Page
Current Contracts dgs.maryland.gov
Current Contracts
Current Contracts
Upcoming Opportunities goma.Maryland.gov
Upcoming Opportunities
Upcoming Contracting Opportunities Estimated Advertisement January – March 2019 Estimated Advertisement Office Supplies October – December 2018 Clothing, Underware, Socks, PJs, etc. Document Imaging Equipment Stump Cutters/Wood Chippers Diesel Powered, Liquid Cooled Mosquito Control Insecticide Stationary Generator Glock Pistols Cookies & Crackers Estimated Advertisement Frozen Juices April – June 2019 Mailroom Equipment, Supplies and Underware, Socks, PJs, etc. Maintenance Grounds Maintenance Equipment Front End Loaders
Procurement Overview The value of the purchase determines how DGS procures products/services. Most importantly, it determines how a vendor learns about the opportunity. $15,000 Under $15,000 $15,000 or More Does not need to be advertised on Must be advertised on eMaryland Marketplace eMaryland Marketplace
Procurement Overview Contracting Opportunities Over $15,000 Must be advertised on eMaryland Marketplace. Information in eMaryland Marketplace will indicate how to submit bids/quotes and when they are due. Procurements may be formally reserved for small business participation only. MBE and/or VSBE goals may be placed on contracts.
Procurement Overview Request for Quote vs. Invitation to Bid Request for Quote Invitation to Bid $15,000 - $50,000 Over $50,000 Advertised on eMaryland Marketplace. This indicates that the procurement will Written quotes are to be submitted by the go through the Competitive Sealed established deadline. Bidding Process.
Procurement Overview The Competitive Sealed Bid Process (> $50,000) 1.Bid specifications are created by the using agency and posted on eMaryland Marketplace by DGS. 2.A pre-bid meeting/site visit is held and all interested businesses are encouraged to attend . 3.Vendors submit bids online through eMaryland Marketplace. 4.On the bid opening date, the procurement officer opens and reviews bid submissions. 5.A contract is awarded to the responsible bidder that submitted a responsive bid with the most favorable total bid price.
Procurement Overview Responsive vs. Responsible Responsive ♦ “A bid submitted in response to an invitation for bids that conforms in all material respects to the requirements contained in the invitation for bids” – COMAR21.01.02.01(78) Responsible ♦ “A person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability that shall assure good faith performance” – COMAR 21.01.02.01(77)
Procurement Overview Tips to Submit a Complete Bid Response Read the entire solicitation, including all attachments, completely and thoroughly. ♦ Be sure you understand the requirements and what you need to submit to demonstrate you meet these requirements. ♦ Be sure you understand what documents are required to be submitted at the time of bid submission. ♦ Be sure you fully understand the scope of work and specifications before you complete and submit your bid package.
Procurement Overview Tips to Submit a Complete Bid Response Submit a complete bid package ♦ Ensure that all forms are completed in entirety and signed. ♦ Check and double check to make sure all forms are completed and signed. ♦ Be sure to attach/include all required forms with your bid submission. ♦ Check and double check to ensure all required forms are attached/included.
Procurement Overview Tips to Submit a Complete Bid Response Follow instructions within the solicitation ♦ Be sure to follow the instructions on how to submit your bid (online, mail, etc.) ♦ Be sure to submit your bid before the “Bid Opening Date” ♦ Keep in mind there is a time deadline as well ♦ If submitting bids online, the system will not accept the bid if the time has passed ♦ Be sure to complete all line items ♦ Do not indicate “No Bid” rather indicate “No Cost” ♦ Accept the terms & conditions ♦ If you do not agree with the Terms & Conditions contact the Procurement Officer immediately to discuss
Procurement Overview Tips to Submit a Complete Bid Response Complete all necessary fields in eMaryland Marketplace (for online bid submissions) ♦ Be sure to complete all line items ♦ Do not indicate “No Bid” rather indicate “No Charge” ♦ Do not use the discount or freight fields (incorporate these into the quoted price) ♦ Accept the Terms & Conditions ♦ If you do not agree with the Terms & Conditions contact the Procurement Officer immediately to discuss ♦ Do not submit multiple bids ♦ If you need to make changes to a bid you already submitted you can withdraw your bid, make changes, and resubmit.
Contracting Opportunities Programs for Small, Minority, and Veteran-Owned Businesses Veteran-owned Small Business Minority Business Small Business Reserve Enterprise Enterprise
Recommend
More recommend
