Academic Services State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 2.50 Classroom Teachers x 1.00 Administrative Secretary - Division V x Classroom Teachers - Fall Enrollment Adjustments x 3.50
Classroom Teachers - Elementary • Cedarwood ES at Stockbridge + 1.0 • Devonshire Elementary School + 1.0 • Fairwood Elementary School - 1.0 • Gables Elementary School + 2.0 • Livingston ES + 1.0 • Parkmoor Elementary School + 1.0 • Parsons Elementary School + 1.0 • Siebert Elementary School - 1.0 • Valley Forge Elementary School - 1.0 • Watkins Elementary School - 1.0 • Africentric Early College ES + 2.0 • Broadleigh Elementary School + 3.0 • Como Elementary School + 2.0 • East Columbus Elementary + 1.0 • East Linden Elementary School - 1.0 • Eastgate Elementary School + 1.0 • Hamilton PK-6 + 2.0
Classroom Teachers - Elementary • Innis Elementary School + 1.0 • Liberty Elementary School - 1.0 • Linden PK-6 STEM Academy + 2.0 • North Linden Elementary School + 1.0 • Oakmont ES - 2.0 • Olde Orchard ES + 1.0 • South Mifflin PK-6 STEM Academy + 1.0 • Weinland Park ES + 2.0 • Indianola Alternative K-8 + 1.0 • Starling K-8 - 2.0 • Avondale Elementary School + 1.0 • Binns Elementary School - 1.0 • Burroughs Elementary School - 1.0 • Columbus Spanish Immersion Program - 1.0 • Ecole Kenwood - 0.5 • Highland Elementary School + 1.0 • Hubbard Mastery School K-8 + 1.0 • West Broad Elementary School - 1.0
Classroom Teachers - Middle • Berwick Alternative - 1.0 • CC Preparatory School for Girls + 2.0 • Champion Middle School - 1.0 • Dominion Middle School + 1.0 • Hilltonia Middle School + 2.0 • Indianola Informal K-8 - 2.0 • Johnson Park Middle School - 1.0 • Medina Middle School - 1.0 • Mifflin Middle School - 1.0 • Sherwood Middle School - 1.0 • Starling K-8 + 2.0 • Westmoor Middle School - 1.0 • Woodward Park Middle School + 1.0 • Yorktown Middle School - 1.0 • Africentric Early College + 1.0
Classroom Teachers - High • Africentric Early College + 2.0 • Centennial High School - 1.0 • Columbus International HS + 2.0 • East High School - 3.0 • Eastmoor Academy - 1.0 • Fort Hayes Arts & Academic HS - 1.0 • Linden-McKinley STEM - 4.0 • Marion-Franklin High School + 1.0 • Mifflin High School - 4.0 • Northland High School - 1.0 • South High School - 4.0 • Walnut Ridge High School - 4.0 • West High School + 1.0 • Whetstone High School - 2.0
Classroom Teachers – Career Centers • Columbus Downtown Career Center + 1.0
Accountability State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 8.00 Office Automation Coordinators x 2.00 DP Analyst III x 1.00 DP Analyst II x 1.00 Secretary I x 12.00
Career Tech, Workforce Development and Adult Education State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 1.00 Administrative Secretary x 1.00
External Affairs & Communication State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 1.00 Executive Director of External Affairs & Communications x 1.00
Gifted & Talented State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 7.00 Gifted Instructional Specialists x 10.00 Primary Enrichment Specialists x 17.00
Human Resources State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 1.00 Senior Executive Administrator of Human Resources x 1.00
Professional Learning State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 14.00 Peer Assistance Review Teachers - FY16 x 14.00
Student Support Services State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 19.25 Psychologists - FY16 x 2.00 Physical Education Teachers x 6.00 Transition Coordinators x 10.00 Special Education Coordinators x 2.00 Speech & Language Pathologists Supervisors x 3.00 Psychologist Supervisors x 1.00 Secretary II x 3.00 Behavior Specialists x 1.00 Supervisor (High Incidence) x 1.00 SLD Coordinator x 9.00 ESL Teachers x 2.00 ESL TOSA x 6.00 ESL Bilingual Assistants x 1.00 Billing Program Coordinator (TOSA) x 1.00 PT/Hourly HR Admin x 67.25
Teaching & Learning State Strategic / Contractually Mandate / Audit BOE FTE Description Required Compliance Response Intitiative 1.00 Art Teacher x 1.00 Adapted Physical Education Teacher x 1.00 Vocal Music Teacher x 1.00 Instrumental Music Teacher x 1.00 6-12 Math Coordinator (TOSA) x 1.00 K-5 English/Language Arts Coordinator (TOSA) x 1.00 K-5 Social Studies Coordinator (TOSA) x 1.00 K-5 Math Coordinator (TOSA) x 1.00 6-12 English/Language Arts Coordinator (TOSA) x 1.00 K-5 Science Coordinator (TOSA) x 1.00 Secretary II x 11.00
Staffing Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 General Fund Actual Actual Actual Actual Actual Projected (*) Projected (*) Salaries & Wages $ 383,103,270 $ 380,094,887 $ 376,780,334 $ 373,375,844 $ 376,663,569 $ 373,000,000 $ 383,769,333 Fringe Benefits $ 144,734,021 $ 148,020,190 $ 149,112,859 $ 151,216,766 $ 152,534,066 $ 158,031,835 $ 164,346,402 Total Personnel $ 527,837,291 $ 528,115,077 $ 525,893,193 $ 524,592,610 $ 529,197,635 $ 531,031,835 $ 548,115,735 * Proposed in May 2015 Five Year Forecast update and subject to approval by the Board of Education
Staffing Timeline Apr Jun Aug Feb Staffing postings BOE to Adopt New School Hold roster labs and interviews – Round 2 FY 16 Budget Year Begins Sep Jan Mar Adjustments based May Jul Initiate staffing Staffing postings on actual allocations and interviews – Round 1 Staffing Job Fair FY 16 Begins student enrollment Feb Mar Apr May Jun Jul Aug Sep Oct Jan Oct
Staffing Summary • We have continued to plan for a diverse array of course offerings and are still registering/scheduling students. • We are in the process of designing a research-based, data driven staffing allocation model for implementation in FY 2017. • Collectively we will continue to review and adjust staffing. • Updates will be shared with Board of Education as student results, enrollments and registrations evolve.
Non-Personnel Budgets
Departments • Superintendent, Dr. Dan Good • Academic Services, Alesia Gillison • Business Operations, Maurice Oldham • External Affairs & Communication, Todd Tuney • Policy & Government Affairs, Dr. Erik Roush • Legal Services, Larry Braverman • Budget & Financial Management, Scott Gooding • Treasurer/CFO, Stan Bahorek • Internal Auditor, Carolyn Smith
Academic Services • Accountability and Student Support Services • Exceptional Student Services and Community Engagement • School Leadership Development • Teaching and Learning • Workforce Development, Career/Tech Ed and Adult Ed
Academic Services – Budget Highlights • Establish a K-12 formative assessment • Digitize student records • Provide professional development • Individualized Education Program (IEP) Compliance • 75% completion rate of Ohio Department of Education Corrective Action Plans (CAP) recommendations • Teacher and Principal evaluation systems (OTES and OPES) • Alignment of instructional resources to Ohio’s New Learning Standards, and Ohio’s Next Generation Assessments, including web -based instructional tools and the appropriate professional development • Intervention programs, diagnostic tools, and progress monitoring tools • Strengthening of Unified Arts and Library Media Services • Mathematics textbook adoption. • Expanding Career-Technical opportunities in the Middle Schools
Department of Academic Achievement Support Services Offices which directly support academics: • Accountability and Student Support Services • Exceptional Student Services and Community Engagement • School Leadership Development • Teaching and Learning • Workforce Development, Career and Technical Education, and Adult Education
Key Priorities: Accountability and Student Support Services • Establish a K-12 formative assessment • Digitalize student records • Provide mobile technology for traveling counselors and social workers
Request Highlights: Accountability and Student Support Services Funding Increases & Program Additions • K-12 formative assessment • Digitalization of records • Out-of-district tuition costs Funding Decreases & Program Reductions • Elimination of Project Key • Decrease in cost of Learning Circle Program Evaluation • Quarterly checks of Attendance and Accountability • Formative assessment data • Truancy rates • Edmentum data • NEMO cue and Ventus appointment systems
Key Priorities: Exceptional Student Services and Community Engagement • Professional development • Co-teaching and inclusion practices • IEP Compliance • Universal Design for Learning • Culturally relevant pedagogy • IEP Compliance • Updating all outdated testing protocols and licenses for Psychological Services
Request Highlights: Exceptional Student Services and Community Engagement Funding Increases & Program Additions • Professional development • Materials associated with professional development • Testing protocols and licenses for identification of students with disabilities Funding Decreases & Program Reductions • Special education tuition expenses • Equipment • Mileage • Collective reduction of minor expenses for dues and fees, textbooks, property services, software material, professional and technical services Program Evaluation • 75% completion rate of CAP recommendations • Decrease errors in IEPs • Student achievement data • Perceptual data from staff survey
Key Priorities: School Leadership Development • Build instructional leadership capacity of building principals based on Standards for Professional Practice for Principals • Increase capacity to fill administrative vacancies by promoting qualified and capable Leadership Interns
Request Highlights: School Leadership Development Funding Increases & Program Additions • Mileage reimbursement for Leadership Interns • Technology refresh Program Evaluation • Ohio Principal Evaluation System • Achievement data from both state and local assessments • Student, staff, and principal attendance
Key Priorities: Teaching and Learning • Alignment of instructional resources to Ohio’s New Learning Standards, PARCC, and Ohio’s Next Generation Assessments, including web-based instructional tools and the appropriate PD • Intervention programs, diagnostic tools, and progress monitoring tools • Strengthening of Unified Arts and Library Media Services
Request Highlights: Teaching and Learning Funding Increases & Program Additions • Textbooks, instructional resources, diagnostic tools, progress monitoring tools, professional development Funding Decreases & Program Reductions • Decrease in the DeVry program • Transportation costs for district assessments typically done outside of students’ home schools Program Evaluation • Improvement on end-of-course exams and state assessments • Engagement surveys
Key Priorities: Workforce Dev., Career and Technical Ed., and Adult Ed. • Expanding Career-Technical opportunities in the Middle Schools • Ensuring Career Planning for all students and • Improving Technical Skills Attainment Scores (Connected to Report Card and Future Graduation Choice for Class of 2018 Students and beyond)
Request Highlights: Workforce Dev., Career and Technical Ed., and Adult Ed. Funding Increases & Program Additions • Transportation costs for recruitment and more Career-Technical site visits • Expansion into Middle Schools • Supplies • Renovations • Marketing • Career Planning • Marketing Funding Decreases & Program Reductions • Potential reduction of programs that lack student interest Program Evaluation • Career-Technical Report Card • ODE Audit
Academic Services - Request Summary FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2016 Change Actual Actual Revised Preliminary Proposed Proposed FY 15 - FY 16 Department OPU Spent Spent Budget Requests Adjustments Requests ($) School Buildings Various $ 3,460,544 $ 3,537,181 $ 4,052,378 $ 4,045,441 $ - $ 4,045,441 $ (6,937) International Baccalaureate 045 $ 51,596 $ 81,853 $ 65,000 $ 100,000 $ - $ 100,000 $ 35,000 Teaching & Learning 904 $ 771,346 $ 1,008,095 $ 1,555,828 $ 1,670,000 $ - $ 1,670,000 $ 114,172 K-12 Curriculum 905 $ 1,333,198 $ 764,019 $ 949,691 $ 1,258,617 $ - $ 1,258,617 $ 308,926 School Choice / Student Support Services 908 $ - $ 2,317 $ - $ - $ - $ - $ - ESL / Exceptional Student Services 909 $ 21,375 $ 14,886 $ 70,908 $ 80,000 $ - $ 80,000 $ 9,092 Reading/Language Arts 910 $ 57,899 $ 62,848 $ 380,830 $ 530,300 $ - $ 530,300 $ 149,470 Social Studies 912 $ 6,510 $ 6,363 $ 10,432 $ 157,850 $ - $ 157,850 $ 147,418 Early Childhood Education 917 $ 251,818 $ 241,701 $ 263,453 $ 253,912 $ - $ 253,912 $ (9,541) Staff Development 918 $ 473,699 $ 388,781 $ 603,750 $ 490,445 $ - $ 490,445 $ (113,305) Mathematics 919 $ 9,389 $ 8,341 $ 33,483 $ 1,247,105 $ (1,166,875) $ 80,230 $ 46,747 Science 920 $ 7,072 $ 16,737 $ 17,981 $ 179,200 $ - $ 179,200 $ 161,219 Career & Technical Education 921 $ 5,056 $ 2,970 $ 5,000 $ - $ 173,550 $ 173,550 $ 168,550 Supplemental Curriculum 922 $ 124,416 $ 119,972 $ 124,895 $ 105,435 $ - $ 105,435 $ (19,460) Encore / Unified Arts 924 $ 47,309 $ 58,476 $ 83,518 $ 228,500 $ - $ 228,500 $ 144,982
Academic Services - Request Summary FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2016 Change Actual Actual Revised Preliminary Proposed Proposed FY 15 - FY 16 Department OPU Spent Spent Budget Requests Adjustments Requests ($) Library & Media Services 927 $ 205,789 $ 155,934 $ 3 $ 358,700 $ - $ 358,700 $ 358,697 Textbooks 928 $ 2,102,243 $ 1,407,601 $ 2,057,776 $ 7,952,000 $ (3,500,000) $ 4,452,000 $ 2,394,224 Student Management 929 $ 36,259 $ 30,851 $ 42,180 $ - $ - $ - $ (42,180) Health, Family & Community Services 930 $ 145,328 $ 107,543 $ 278,359 $ 310,750 $ - $ 310,750 $ 32,391 I Know I Can 931 $ 846,330 $ 844,392 $ 852,715 $ 1,287,500 $ - $ 1,287,500 $ 434,785 Exceptional Student Services & Community 932 Engagement $ 1,296,760 $ 1,082,996 $ 2,878,272 $ 2,839,700 $ - $ 2,839,700 $ (38,572) Gifted & Talented 933 $ 238,476 $ 112,347 $ 337,751 $ 703,930 $ - $ 703,930 $ 366,179 School Leadership Development 934 $ 24,680 $ 21,263 $ 48,589 $ 70,000 $ - $ 70,000 $ 21,411 Accountability 946 $ 651,037 $ 476,043 $ 860,772 $ 999,885 $ - $ 999,885 $ 139,113 Student Activities 957 $ 351,413 $ 355,790 $ 714,828 $ 556,453 $ - $ 556,453 $ (158,375) Peer Assistance Review (PAR) 961 $ 16,287 $ 32,265 $ 35,730 $ 103,500 $ - $ 103,500 $ 67,770 Community Schools 967 $ 122,114,965 $ 134,935,587 $ 144,352,776 $ 144,352,776 $ - $ 144,352,776 $ - Out of District Tuition 968 $ 9,643,652 $ 11,093,492 $ 8,796,040 $ 10,383,182 $ - $ 10,383,182 $ 1,587,142 Student Support Services 973 $ 298,874 $ 392,266 $ 267,344 $ 853,242 $ - $ 853,242 $ 585,898 World Languages 974 $ 2,483 $ 1,974 $ 9,250 $ 13,500 $ - $ 13,500 $ 4,250 Total $ 144,595,803 $ 157,364,884 $ 169,749,532 $ 181,131,923 $ (4,493,325) $ 176,638,598 $ 6,889,066
Business Operations • Capital Improvements / Real Estate • Information Support Services (ISS) • Transportation Services • Fleet Services • Buildings and Grounds • Custodial Services • Energy Management
Business Operations • Purchasing • Delivery Services • Warehousing • Print Services • Safety and Security • Human Resources • Outreach Services
Business Operations – Budget Highlights • Fund Capital Improvements operating budget no longer supported by diminishing capital dollars. • Technology Refresh (Network, Server and Computing Devices). • Infinite Campus and MUNIS enhancements. • Upgrades to bus washing, electrical systems, fleet and fuel management systems and blacktop repairs. • Begin closing the gap on the most cost-effective maintenance work. • Budgeted for recycling waste hauler. The recycling services have been at no cost dating back to 2007. • Increase in School Resource Officers contract. • Americans with Disabilities Act (ADA) accommodations. • Transformation of Human Resources operations.
Business and Operations (COO) • Our core business is student achievement through quality instructional programs. However, we understand that a number of business operational factors contribute indirectly to student achievement. We are committed to: • Maintaining a safe, clean, environment for our students • Providing students with safe, environmentally friendly transportation • Managing an efficient school nutrition program • Providing technology infrastructure and support
Key Priorities – Business and Operations • Key initiatives and priorities • Customer Service • Building Relationships • Operational Controls and Monitoring • Facilities Master Plan
Request Highlights – Business and Operations • Funding Increases • The overall budget increased by $800.00 • New object code added to cover mileage for the Senior Executive Director of Business and Operations • Increase printing and binding by $200
Capital Improvements / Real Estate • Capital Improvements plans and administers contracts for the design and construction of all major capital projects including: • The Facilities Master Plan (Bond Funds) • Projects funded through the Sale of Real Estate Fund • All other funded projects including General Fund and Grant Funded projects • Real Estate manages the district’s portfolio of property and through strategic acquisitions, sales, shared use agreements, and leasing seeks to maximize value to the district:
Key Priorities – Capital Improvements / Real Estate • Facilities Master Plan implementation – bringing 21 st Century, Student Centered Learning Environments to the district • Providing healthy and safe community learning centers that foster broader engagement in public education • Facilities Master Planning – a continuous evolution of the plan, responding to changes in demographics, educational models and the aging of all district facilities. Communicating the Plan to the community. • Development and implementation of district standards to provide equity and parity across the district while striving to reduce the complexity of systems to reduce operations and maintenance costs • Continue to develop maintenance plans to maximize the district’s resources for the ongoing care of district facilities; maximize lifespan, minimize consumption, increase occupant comfort and satisfaction • Transparent operation and community inclusion through implementation of the Board’s LEDE outreach policy
Request Highlights – Capital Improvements / Real Estate • Legal services necessary to negotiate property transactions with various entities • Addition of administrative support required to achieve various district initiatives • Communication of district initiatives to the public to demonstrate accountability and restore confidence • Capital projects required to increase productivity of spaces and improve efficiency and reliability
Information Support Services (ISS) • ISS includes: • Infrastructure and Support Services: Network and Server Administration, Field Services, Help Desk Support and Telecomm • Application Development and E-Rate: All in-house applications development, Support of the two enterprise systems (MUNIS and Infinite Campus), Training and E- Rate filing and management.
Key Priorities – Information Support Services • Technology Refresh (Network, Server and Computing Devices) • District-wide Wireless Access (BYOD, Mobile Learning Environments) • On-Line Testing • Restructure of in-house developed applications • Increase capacity to meet customer needs • Upgrading technology offerings
Request Highlights – Information Support Services • Funding increases and/or program additions • District-wide Wireless: Support of mobile computing, digital textbooks, on-line testing. • Application Development Consulting/Training: Migration of in-house applications to standard operating platform. • Network Penetration/Phishing Tests: Network security • Technology Training: Allow for the technical staff to have training on all of the devices that are standard to the district. • Printer Refresh: Replacement of printers that are 10-15 years old.
Request Highlights – Information Support Services • Funding increases and/or program additions • Technology Refresh: Replacement of computers that are 10+ years old and set up an annual refresh budget for broken and out of warranty devices. • Server and Network Equipment Refresh: Replace equipment that is out of warranty. • Infinite Campus Enhancements: Allow for enhancements to be made to the student information software without having to come up with money and board small purchases. • MUNIS Enhancements: Allow for enhancements to be made to the ERP software without having to come up with money and board small purchases. • PARCC Labs in the ES: Required for on-line testing • Chromebook Carts: Testing and Mobile Learning
Transportation Services • Provides transportation for all eligible Columbus City Schools students. • Provide transportation to all eligible Charter and Non-Public school students residing within the Columbus City Schools attendance boundaries. • Provide athletic and field trip transportation.
Key Priorities – Transportation Services • Transporting students to and from schools for eligible CCS, Charter and Non-Public • Transportation will begin implementation of Zpass a student tracking system and replace aging phone system. • Transporting students to school everyday ensures that students are attending school.
Request Highlights – Transportation Services • Transportation has asked for funding to replace the aging phone system, to install a diesel exhaust removal system at the Frebis compound and the funding of Zpass. • OBJ 420 decreased due to the purchase of Frebis instead of leasing.
Fleet Services • Fleet Services Supports the District with Vehicle & Equipment Repairs and Service • Scheduled Preventative Maintenance • Scheduled Safety Inspections • Vehicle and Equipment Repairs • Supplies Fuel • Supplies Repair Parts • All Repairs, Parts and Fuel are Supplied as Needed Only • Many Different Departments have Vehicles or Equipment that is Purchased, Serviced and Repaired by Fleet
Key Priorities - Fleet Services Fleet Services helps: • Transport Students to Schools and Back Home • Feed the Students • Clean the Schools • Deliver Supplies to Schools • Repair the Schools • District Appear More Professional
Key Priorities - Fleet Services • Fleet Services number one priority is to ensure school buses and support vehicles are maintained without defects. This is not only at inspections, but at any time vehicles are used. • The 1 st appearance of the district for many parents is the yellow school bus arriving to pickup their child. It is critical to the district that the 1 st impression is a good one.
Request Highlights - Fleet Services • Fleet is presenting scheduled replacement plans for school buses, support vehicles and custodial equipment. • Upgrades to bus washing, electrical systems, fleet and fuel management systems and blacktop repairs. • Fuel prices are projected to be lower, repairs to buses and equipment are projected to be higher.
Buildings and Grounds • Buildings and Grounds Department ensures the continued use and livability of board owned properties by providing maintenance and repair to facility installed equipment, utility systems, pavements and grounds. By reducing facility distractions, our goal is to provide a more efficient and positive learning environment.
Key Priorities - Buildings and Grounds • Increase customer satisfaction. • Implement Council of Greater City Schools recommendations for managing facilities. • Upgrade Computer Maintenance Management Software (CMMS). • Increase the ratio of preventive maintenance versus reactive work orders (Goal 80%). • Track work order expenses, labor & material against equipment versus buildings. • Inventory, assess and barcode building equipment, input data into CMMS.
Request Highlights - Buildings and Grounds • FY 16 B&G budget was prepared using the Council of Greater City Schools recommendation for 1.5% - 2.0% of the Capital Replacement Value (CRV) of facilities being spent on maintenance per year. • The proposed budget will allow us to begin closing the gap on the most cost-effective maintenance work, preventive and predictive maintenance while reducing the amount and frequency of much more expensive breakdown repair and replacement work. • Studies indicate that every $1 of preventive maintenance that is deferred will result in $4 of expenditures to ultimately repair or replace those building systems.
Custodial Services • Custodial Services provides a safe, sanitary and secure environment for the students, staff and the school communities of Columbus City Schools.
Key Priorities - Custodial Services • Key initiatives and priorities • Attendance • Equipment Maintenance • Networking with Neighboring Schools • Review Work Schedules
Request Highlights - Custodial Services • Funding Increases • The overall budget increased by $558,937 • Budgeted for recycling waste hauler. The recycling services have been at no cost dating back to 2007. • Increased supply budget to meet the volume of activities throughout the district.
Energy Management • Utility Costs for: • Electricity • Water • Natural Gas
Key Priorities - Energy Management • Provide utilities for the operation of district buildings. • Participation in the OSC electricity & natural gas purchasing cooperative. • Existing Building Retro-Commissioning. • Energy Management cost avoidance measures exceeds one million dollars annually in savings to the district.
Request Highlights - Energy Management • FY 16 Utility Budget was prepared by applying current rates to historical usage for each building. • FY 16 budget differs from previous years based on buildings closing or opening and rate changes. • Monthly utility bills are tracked and audited for use or billing errors.
Purchasing • District-Wide Contracts • Requisitions • Purchase Order Changes • Vendor Database • RFP Process • MUNIS Training
Key Priorities - Purchasing • Key Initiatives • Cooperative Contracts • Bidding Software • Reverse Auctions • Maintaining Service Levels - KPIs • Value: • FY2014 Savings = $3,249,526 • FY2014 Copier Uptime = 99.44%
Request Highlights - Purchasing • Funding Increase: Not Applicable • Funding Decrease: • GovDeals Transfer: $7,000 • Postage: $3,000 • Supplies: $10,895 • Measurement: Departmental Stats
Delivery Services • Interoffice Mail • District-Wide Deliveries (Testing, Textbooks, etc.) • School / Department / Personnel Moves • Food (ES) • Parks & Rec Summer Food Program • Loaners (Folding Tables, Wrestling Mats, etc.)
Key Priorities – Delivery Services • Key Initiatives • New Electronic Work Request • Electronic Signatures • Maintaining Service Levels - KPIs • Value: FY2014 Deliveries = 9,142
Request Highlights – Delivery Services • Funding Increase: • Delivery Truck: $97,000 • Funding Decrease: Not Applicable • Measurement: Departmental Stats
Warehousing • Storage • Textbooks • Records Retention • Furniture Repair • Surplus Sales • Warehouse Supplies • District Receiving • State & Federal Processing
Key Priorities – Warehousing • Key Initiatives • New Employee Training • Expand Storage Options • Maintaining / Increasing Service Levels • KPIs • Expanded Work Shift • Value: • FY2014 Furniture Repair Savings = $112,960 • Warehouse Revenue = $646,594 (7 Year Net)
Request Highlights – Warehousing • Funding Increase: • GovDeals Transfer: $7,000 • Storage Containers: $20,000 • Transfer From Book Processing: $39,000 • Funding Decrease: Not Applicable • Measurement: Departmental Stats
Print Services • Board Agendas • Metered USPS Mail • Black & White / Color Printing • Carbonless Forms • Business Cards • School Newsletters • Miscellaneous Department Printing
Key Priorities – Print Services • Key Initiatives • Increased Volume • Maintaining Service Levels - KPIs • Value: 80% Savings Over External Vendors
Request Highlights – Print Services • Funding Increase: • Postage: $10,000 • New Equipment Maintenance: $2,400 • Funding Decrease: Not Applicable • Measurement: Departmental Stats
Safety & Security Services The Department of Safety and Security is made up of 50 well trained individuals who are committed to the safety, protection and well-being of all students, staff, property and communities which makes up the Columbus City School District. The department is designed to assist with the development and implementation of security practices and strategies that help foster a safe and secure learning environment and promote positive school-community relations. Our department strives to reduce crime, violence, disruptions or distractions that may potentially impact our schools and prevent our kids from learning and growing. The Department of Safety and Security works collaboratively with law enforcement authorities and other local support agencies to ensure that all safety regulations, security mandates and protocols are adhered to and met.
Key Priorities - Safety & Security Services • Emergency Management – Ensures the successful implantation of all phases of Emergency Management: Prevention – avoid, deter, or stop an imminent crime, threatened, or actual mass casualty incident. Prevention is the action schools take to prevent a threatened or actual incident from occurring. Mitigation – eliminate or reduce the loss of life and property damage by lessening the impact of an event or emergency. Protection – secure schools against acts of violence and manmade or natural disasters. Protection focuses on ongoing actions that protect students, teachers, staff, visitors, networks, and property from a threat or hazard. Response - stabilize an emergency once it has already happened or is certain to happen in an unpreventable way; establish a safe and secure environment, save lives and property; and facilitate the transition to recovery. Recovery – assist schools affected by an event or emergency in restoring the learning environment.
Key Priorities - Safety & Security Services • School Safety – (Before, During and After) – Assist with providing safe passages for students to and from school, and, provide for a safe learning environment during the school day. Respond to crisis, emergencies and disruptions such as school bus accidents and incidents, stranger danger, criminal activity, community violence, gang activity, etc., and provide security for school activities and district sponsored events. • Emergency Response Communications System - Develop and implement district-wide communications protocol that will allow building administrators and first responders to communicate during an active shooter/aggressor situation. The protocol allows for all building administrators to have direct communication with police dispatchers to provide information to responding law enforcement. In addition to establishing a communications protocol, each school will receive a communications equipment upgrade and additional radios. Training on the use of radios and equipment will be conducted by the Department of Safety and Security.
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