COASTLINE VINEYARD CHURCH Trustees Forum - 19 th Jan 2020 - PowerPoint PPT Presentation

COASTLINE VINEYARD CHURCH Trustees Forum - 19 th Jan 2020

Introducing the Trustees • David Morgan • Chairman & Business Manager • Ade Alldridge • Senior Pastor • Phil Duffin (Deputy Chairman) • Phillip Wright (Secretary and special responsibility for Property matters) • Mike Coulson (special responsibility for Risk Management) • Steve Croucher (special responsibility for Pastoral matters) • Helen Hender (special responsibility; Safeguarding & Personnel matters)

What is Coastline Vineyard? Coastline Vineyard …. is an autonomous, local, independent church • works in relationship with the family of churches • known as “Vineyard Churches” is a publicly registered ‘legal entity’ • is both a charity • (registered with The Charity Commission) and also a public company • (registered with Companies House )

Clarity on the Role of Trustees CVC Trustees are NOT • “Deacons” or “Elders” as seen in some parts of the wider Church • Primary responsibility for spiritual leadership and oversight in the church is vested in the Senior Pastor NOT the Trustees • Responsible for spiritual and pastoral matters – unless they have a pastoral staff role or have a voluntary pastoral role • Responsible Day to day running of the church – unless they have Staff responsibilities also • Vision setting – except for Ade in his role as Senior Pastor • Day to day financial control – except David Morgan as Business Manager • Trustees set agreed budgets and procedures for Financial Control

What are the trustees for – what do they do? Trustees hold the overall control of the ‘legal entity’ of Coastline Vineyard Church (the charity + company) They are legally responsible for: 1. Ensuring CVC does what it was set up to do and carries out its purpose for public benefit 2. Ensuring that the CVC complies with all governing law • Trustees hold a statutory duty and could be prosecuted if CVC is not compliant 3. Safeguarding & Risk Management 4. The reputation of the charity & acting in the best interests of the charity 5. Managing the charities resources responsibly 6. Ensuring the charity is transparent and accountable • In summary, to keep CVC…. “out of the red, out of the courts, and out of the media!”

What are the trustees for – what do they do? • What do they do ? Meet regularly as a board of trustees/directors • Manage Finances • Monitor monthly accounts • Set budgets and review • Ensure adequate accounting records are in place • Employ Staff • Staff remuneration and benefit • Employment matters • HR documentation • Manage all Property Related Matters • Governance/Compliance with Regulations • Safeguarding Policies/Volunteering • GDPR (data privacy) • Health & Safety/Risk Assessment •

The Trustee Agreement • Each trustee signs an agreement with the church to say they will; • support the vision of the church, • agree to be registered publicly as a legal director/trustee for CVC • Accept all statutory responsibilities • Agree to tithe to the church • Adhere to all CVC policies • Agree to step down if they breach the guidelines for a Vineyard Church Trustee • Trustees are not paid by the church (unless they are also on Staff) • Ade is paid for in his role as Senior Pastor (but not as a Trustee) • David Morgan is also on Staff but is not paid in his role as Trustee & Business Manager

COASTLINE VINEYARD CHURCH Financial Update January 2020

Unrestricted Analysis Coastline £ Year Year Year Year 2016/17 2017/18 2018/19 2019/20 audited audited audited forecast Year Year Year Year Income 184,796 228,813 300,900 335,412 Normal Expenditure 178,618 220,775 283,133 330,915 Operating 6,178 8,038 17,767 4,497 Surplus/(Deficit) Operating surplus is before depreciation of fixed assets A proxy for cash flow before investment in new fixed assets

Analysis of Unrestricted Funds 225.5 193.9 2016-17 2017-18 2018-19 2019-20 151.2 117.5 49.3 44.9 35.9 30.2 28.2 28.6 27.1 24.6 11.4 11.1 10.5 8.1 7.1 6.4 3.8 2 COLLECTION STANDING ORDERS STRIPE/GO CARDLESS SPECIAL/ONE OFF GIFT AID

Analysis of expenditure Staff Costs 9% 8% Ministry Costs 9% Building Costs Administration Costs 57% 17% Gifts

Unrestricted Analysis Coastline £ Year Year Year Year 2017/18 2018/19 change 2019/20 Actual Actual Forecast Income 228,813 300,900 +72,087 335,412 Normal Expenditure 220,775 283,133 +62,358 330,915 Operating 8,038 17,767 +9,729 4,497 Surplus/(Deficit) Depreciation 9,737 11,102 +1,365 11.853 Surplus/(Deficit) (1,699) 6,665 +8,364 (7,356) Capital Expenditure 2,205 9,388 +7,186 2,000

Unrestricted Analysis Coastline £ Year Year Year Year 2017/18 2018/19 change 2019/20 Actual Actual Forecast Income 228,813 300,900 +72,087 335,412 Normal Expenditure 220,775 283,133 +62,358 330,915 Operating 8,038 17,767 +9,729 4,497 Surplus/(Deficit) Depreciation 9,737 11,102 +1,365 11.853 Surplus/(Deficit) (1,699) 6,665 +8,364 (7,356) Capital Expenditure 2,205 9,388 +7,186 2,000 Bank – unrestricted 16,108 21,295 +5,187 30,000 Bank – restricted 22,596 52,241 +34,832 22,000

Balance Sheet £ 31/3/2017 31/3/2018 31/3/2019 Year change Audited Audited Audited Fixed Assets 31,503 23,971 22.287 -1,684 Debtors (incl rent 6,788 7,985 24,133 +16,148 deposit) Bank - unrestricted 16,108 27,138 21,295 -5,843 Bank – restricted 22,596 23,455 52,241 +28,786 Creditors 5,786 12,180 10,223 -1,957 Net Assets 71309 70,369 109,732 +39,363 Represented by: Reserves -unrestricted 48,613 46,914 53,576 +6,662 Reserves - restricted 22,596 23,455 56,156 +32,701

Restricted Funds Analysis Coastline £ 2017/18 2018/19 2019/20 Actual Actual Forecast Year Year Year Restricted gifts brought forward 22,596 23,455 56,156 Restricted gifts received 44,267 89,244 82,004 Restricted gifts spent 43,408 56,543 116,894 Excess of income over expenditure 859 32,701 (34,890) Restricted gifts carried forward 23,455 56,156 21,266

Analysis of Restricted Funds Restricted 31 March 2018-19 2018-19 31 March 2019-20 2019-20 31 March 2020 Fund 2018 income Spent 2019 income spend balance £ balance Year Year balance Year Year estimate actual actual actual estimate estimate Sovereign 0 34,894 4,338 30,556 House Joy Cafe 11,835 36,934 35,600 13,169 Ministries 4,538 100 90 4,548 Family 1,456 8,953 8,186 2,223 Integration DTI 2020 2,301 2,301 DY 1,822 4,693 5,734 781 DY+ 0 Compassion 2,097 268 1,300 1,065 Ministry Others 1,707 1,101 1,295 1,513 Total 23,455 89,244 56,543 56,156

Analysis of Restricted Funds Restricted 31 March 2018-19 2018-19 31 March 2019-20 2019-20 31 March 2020 Fund 2018 income Spent 2019 income spend balance £ balance Year Year balance Year Year estimate actual actual actual estimate estimate Sovereign 0 34,894 4,338 30,556 5,748 35,722 582 House Joy Cafe 11,835 36,934 35,600 13,169 59,063 57,766 14,466 Ministries 4,538 100 90 4,548 1,250 1,225 4,573 Family 1,456 8,953 8,186 2,223 5,480 7,703 0 Integration DTI 2020 2,301 2,301 446 2,747 0 DY 1,822 4,693 5,734 781 7,332 7,896 217 DY+ 0 650 650 0 Compassion 2,097 268 1,300 1,065 60 84 1,041 Ministry Others 1,707 1,101 1,295 1,513 1,975 3,101 387 Total 23,455 89,244 56,543 56,156 82,004 116,894 21,266

COASTLINE VINEYARD CHURCH Any Questions?