Chip Jackson Vice-President of Business and Finance/CFO E. Jenell Sargent Asst. Vice-President of Information Technology/CIO
Who will it impact Faculty • Staff • Students • Alumni •
Why Now Establish Best Practices regarding institutional communication • Provide consistent and professional application of email by • clarifying standards of usage Reduce the risk of email-related security incidents • Reduce the number of frequent emails that can be • overwhelming In the last 30 days - 44% of all emails received for • Campus-Wide communications.
Other State-wide Institutions with similar policies Bowie State University • Coppin State University • Frostburg University • Loyola University of Maryland • *Mount St. Mary’s University • *Salisbury University • Stevenson University • Towson University • University of Baltimore • University of Maryland, Baltimore County • University of Maryland, Eastern Shore • *In the process of reviewing
What will happen Standardization / clarification of various on-going • current practices Campus will utilize Inside SMCM to relay messages • Restrictions on the Usage of Campus Wide Emails • Two Step Verification will be required • OIT will provide training on the process of Two • Step Verification
How will it happen Inform Campus – April 13, 2018 • Inform campus; Post draft on College internal website Provide feedback system Faculty Discussions • Chairs – April 17, 2018 Senate – April 19, 2018 SGA - April 24, 2018 • Staff Senate – May 2, 2018 • Campus-wide open forums (to be scheduled by May 1, 2018) • Feedback closes – May 3, 2018 • Board of Trustee – Finance, Investment and Audit Committee - Meeting • Mid-May Board of Trustee- Approval – May 12, 2018 •
When will it happen Policy will be effective July 1, 2018 • Two Step Verification will be enforced on July 1, 2018 • Everyone will have a grace period to enroll in the two • step verification process
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