Chapter Leader Informational Webinar Executive and Chapter Committee
Housekeeping • Cameras and Microphones are off • Ask questions in the Q&A • Keep questions on topic • Don’t use the Q&A for chat • Webinar will be recorded • If your question is unanswered at the end, send to chapters@freemomhugs.org
Agenda • Introduction • Free Mom Hugs Mission and Vision • Incorporation • Handling Current Events and Election Season • Guidelines • Chapter Leader Expectations • Encouragement
Introductions • Board Members • Staff • Committees • Current • Upcoming
Empowering the world to celebrate the LGBTQIA+ community through visibility, education, and conversation. And yes, we still give hugs!
Prioritization of States to Incorporate Incorporation 1. Express desire to incorporate, email executive@freemomhugs.org 2. Complete initial incorporation form 3. Form state board of directors, minimum of three members (secretary, treasurer, president) 4. Approval of incorporation form by attorney 5. Receive bylaws 6. Bylaw review and in-house training w/Executive Committee 7. Sign final version of bylaws and return
Non-Profit Compliance Incorporation • Definition of Compliance • Follow State Non-Profit Laws • Follow Federal Non-Profit Laws • Do all Chapters need to do this now ? • What could happen ? • Loss of national non-profit exemption • Civil and Criminal penalties
Common Mistakes Incorporation • Private Benefit/Inurement - receiving personal perks due to your connection with the non-profit organization • Excessive Lobbying - pushing to have people contact lawmakers regarding specific legislation • Political Activity - participating in campaigns for any candidate • Unrelated Business Income - earning income from activities not related to mission statement • Reporting Requirements - failing to file state required reports or status • Operating Within Your Exempt Purpose - failing to follow our mission statement in our activities • Gaming/Gambling - raffles, auctions, purchasing a chance to win an item (can vary by state, contact us for more info, executive@freemomhugs.org)
Things to Remember Current Events • Follow the lead of national for guidelines regarding current events. • Do not share events for other movements. • Our focus is on the LGBTQIA+ community. • We do not endorse, condone, or condemn any political candidate.
Did you know we have over 112,000 huggers across all our states?
Chapter Leader Expectations Expectations • Check FMH email at least once a day • Respond to emails requiring a response within 3 days • Check Slack at least once a day • Update your FMH State Facebook page at least once a day - utilize the “schedule post” option • Make sure messenger on your Facebook page has an instant reply and an away message option - we will have an example message for you in the Chapter Leaders Shared Google Drive • Bi-monthly communication with your area leaders • Your area leads should be vetted carefully by you and your co-leads - please share this webinar with them, we will send you the link within 48 hours • The chapter committee will help you set up your private groups • Funraise
Dos and Don’ts Guidelines as a Free Mom Hugs representative Do Don’t • A card writing campaign • Visit people’s homes • Paint rocks • Attend doctor appointments • Send small care packages to huggers or members of the LGBTQIA+ • Provide mental health help directly (instead, please refer communities to mental health professionals) • Virtual LGBTQIA+ events – planning them or joining in with others • Offer or organize rides • Virtual social events • Make a video • Open your home to anyone • Organize a FMH Pride drive by event, and have volunteers decorate • Give money, gift cards or other monetary assistance their cars • Share personal fundraisers • Words of encouragement through Facebook posts • Share the stories of your state or area leaders • Anything that could put you or someone else in harm’s way • Increase engagement in your area groups • Use the logo to make your own thank you cards or stickers to give • Use the logo to make your own t-shirts or merch for profit away
Enough is Enough. I’m a Christian mom with a gay kid living in Oklahoma saying enough is enough. If I don’t fight for my son (and his rights) live my hair is on fire, then who will? It’s time we celebrate our LGBTQ+ children. And I won’t stop until I no longer hear horror stories from the LGBTQ+ community and their mothers. — Sara Cunningham
Closing • Communication from incorporation team when everything is ready • Social meeting is scheduled for: Thursday , September 3 @ 8 : 30pm Eastern • Our next webinar will be: October, exact date TBD
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