Cancer, Cardiovascular and Pulmonary Disease Grant s Program (CCPD) Negot iat ion Guidance f or Fiscal Year 2019 (July 1, 2018-June 30, 2019) January 24, 2018
CCPD Grants Program Negotiation Webinar Purpose: inform FY19-21 grantees of the process that will be taken to get their contracts executed for a July 1, 2018 start date Agenda: • Overview of the CCPD Grants Program • Overview of RFA #6519, process and outcomes • CCPD Negotiation Process and Timeline • S ubmission requirements • Next steps 2
Overview of the CCPD Grants Program • By statute, the CCPD Program funds competitive grants to support prevention, early intervention and treatment of cancer, cardiovascular and pulmonary diseases. • The Program is administered by the Prevention S ervices Division of the Colorado Department of Public Health and Environment. • Oversight of the Program is provided by a 16-member Review Committee and the Colorado S tate Board of Health. • The CCPD Review Committee sets priorities of the Program, in cluding the strategies to be implemented for fiscal years 2019- 2021. 3
Tobacco Taxes for Health-Related Purposes Statutory Distribution of 64 cent tax (A35) Revenue 46% 19% 16% 3% 16% Health Care Primary Care Cancer, Cardiovascular Tobacco Education, Infant Immunization Disease, Chronic Expansion Fund, Fund Prevention & Fund Pulmonary Disease including Cessation Grant S upplemental OAP Prevention, Early reinstatement of Programs Fund Health & Medical Detection & Treatment Medicaid for legal Care Fund Fund immigrants Local Governments Breast and Health Disparities Grants Program Cervical Cancer Grant Program Administration Expansion 15% Up to 5% Up to $5M CCPD Competitive Grants Program Remaining Funds 4
Overview of RFA #6519 Focus Areas: • Policy and Environmental Change • Community-clinical Linkages • Health S ystems Transformation • Community-clinical Linkages combined wit h Health S ystems Approaches: • Approach A: address specific strategies • Approach B: propose an evidence-informed innovation Interventions to enhance strategies and approaches: • Health Navigators • Community Health Workers • Telehealth 5
Overview of RFA #6519 Process and Outcomes Available Funding for FY19-21: $11.5M available per year • 75 applications received • Requesting approximately $37M per year Process: • Independent application review • Team application review • Funding Conference • CCPD Review Committee Meeting CCPD Review Committee Recommendations: • 18 applications/ proj ects recommended for funding • 4 applications/ proj ects pending recommendation for funding, if funding becomes available - Final scopes of work and budget s TBD by CDPHE - (BOH approval expect ed in March 2018) 6
Negotiation Process - Purpose Purpose Modify what was submitted in grant applications based on specific: • guidance, • feedback, and • recommended or required changes from application reviewers and CDPHE staff to develop final: • scopes of work (multi-year), • budgets (1 year), and • implementation plans (1 year). 7
Negotiation Process - Approach For FY19, the CCPD Grants Program is using a new approach to implement multi-year contracts with associated one-year implementation plans. The goal is to reduce time and burden for grantees and CDPHE staff, and provide more flexibility for grantees. The key documents that will be negotiated and included in the formal contract are: • A multi-year high-level S OW (FY19-21: July 1, 2018 – June 30, 2021), and • An annual budget (to be negotiated each S pring). The key document that will be negotiated and associated with the contract is: • An annual implementation plan (to be negotiated each S pring). 8
Negotiation Process - Approach This new process for the program will involve using Google folders to share documents, resources, and drafts throughout the negotiation process. Grantees and CCPD staff will use suggesting mode to make edits and comments in the documents, and email each other with updates. If you (or your agency) are unable t o access or is unfamiliar wit h Google drive, please let us know as soon as possible so we can accommodat e your needs. 9
CCPD FY19 Negotiation Timeline Action Deadline Negotiation Webinar Jan. 24 Negotiation Planning Guidance & Documents Jan. 29 Feedback calls with grantees Jan. 29 - Feb. 7 Grantees submit required documents Jan. 29 - Feb. 21 CCPD and grantees finalize documents Feb. 22 - March 9 CCPD routes documents for approval March 12 - April 1 CDPHE contracting routes & processes documents April 1 - May 3 Contracts sent to grantee for signature May 4 Grantees return signed contracts May 18 or (LPHAs request to be included on Board agendas for May or June) June 4 (LPHAs) Official contract start date July 1, 2018 10
Submission Requirements Required documents for all grantees: • Multi-year high-level S OW (FY19-21) - provide written approval • Budget for FY19 - final draft • Implementation plan for FY19 - final draft • CCPD Grantee Contact Information Form Required documents due upon request: • Financial risk assessment • S ignature Authority Letter or Corporate Documentation • Proof of Insurance • S ecretary of S tate Certificate of Good S tanding Due dat e: February 21, 2018 11
Multi-Year High-Level SOW • S tandard content for each of the funded strategies and optional interventions. • Customized for each grantee based on included strategies and interventions for the three-year funding cycle that the grantee will be funded to work on. • Do not include grantee proj ect-specific details, as this will be included in the implementation plan. • Ensure the content is accurate and consistent with your proposed scope of proj ect. • Please note, the content should reflect the proj ect that is approved for funding and being negotiated, and therefore may be modified from what was submitted in the application. 12
FY19 Implementation Plan • A template or draft will be provided and required for use. • The template is the same format and structure as the work/ implementation plan completed during the application process. • The template will be based on the strategies and interventions each grantee is funded for. • The document details the work and describes the specific activities, responsible parties, timelines, and outcomes unique to the grant proj ect. • Include all proj ect work and activities for one year, FY19. • A new implementation plan will be developed annually. 13
FY19 Budget • Prepare a detailed budget, not to exceed your agency’ s recommended amount for FY19 (July 1, 2018 – June 30, 2019), consistent with the proposed implementation plan. The budget should include costs for one year only. • A budget template will be provided and required for use. • The template is the same format and structure as the budget completed during the application process. • Additional guidance on each budget category, indirects, required and unallowed expenses, etc. are included in the negotiation guidance. • Matching funds are not required for this grant program. Do not include match or in-kind contributions in the budget template. 14
Resources and Contact Information CCPD Grantee Resources Webpage ht t ps:/ / www.colorado.gov/ pacific/ cdphe/ ccpd-grant ee- resources CCPD Program S taff S elam Abebe, selam.abebe@ state.co.us, 303.692.2357 Adriana Botic, adriana.botic@ state.co.us, 303.692.2299 Andi Bradley, andi.bradley@ state.co.us, 303.692.2389 Andrea Wagner, andrea.wagner@ state.co.us, 303.692.2516 15
Next Steps CCPD staff will schedule time with grantees to discuss feedback on applications and negotiations (1/ 29 - 2/ 7/ 18) 1/ 29/ 18, grantees will receive an email with a link to a Google folder containing: • feedback and budget amount • detailed guidance • templates • required documents • other resources LPHAs please review County Board Calendars for May and June to be added to the meeting agenda CCPD staff will seek final BOH approval for grants in March 16
Questions? 17
Thank you!
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