v v California SUMS Initiative Request for Applications (RFA) Cohort 3
Edgar Montes, Director, California Scale-Up MTSS Statewide Welcome Jami Parsons, Ed.D, Administrator, Learning Support Services Lauren Duran, Program Specialist, Evaluation, Assessment & Data Center Stacy-Deeble-Reynolds, Director, Community & Student Support Services
December 2015 The California Department of Education (CDE) released a Request for Applications for a new project titled Developing, Aligning, and Improving Systems of Academic and Behavioral Supports (ISABS).
Purpose The fundamental purpose of the ISABS grant is to scale up the development, alignment, and improvement of academic and behavioral supports in California through the use of an MTSS process and framework as appropriated as part of Assembly Bill 104, Chapter 13, Section 57, Statues of 2015
California SUMS Initiative In April 2016, Orange County Department of Education, in partnership with Butte County Office of Education and SWIFT Education Center, was awarded a large grant to implement MTSS statewide. California Scale-Up MTSS Statewide (SUMS) provides a process for Local Education Agencies (LEA) to assess their strengths, coordinate supports to their Local Control Accountability Plans (LCAP), and align their MTSS efforts with the eight state priorities.
California SUMS Initiative Team
Outcomes: 1. Increased or improved services provided for students in low-income households, youth in the foster care system, and English Learners (ELs) 2. Developed strategies that effectively support student success in the least restrictive environment and foster greater Outcomes inclusion 3. Leveraged and coordinated multiple school Short-Term and community resources 4. Implemented multi-tiered, evidence-based, data-driven districtwide and schoolwide systems of academic and behavioral supports Outcomes 1-4 incorporated into LCAP
Decreases in: ▪ Suspension and expulsion rates ▪ Discipline referrals ▪ Referrals to special education ▪ Chronic absenteeism ▪ Incidents of bullying or harassment ▪ Dropout rates ▪ Risk factors Outcomes Increases/Improvements in: Long-Term ▪ Pupil attendance ▪ Graduation rates ▪ Measures of student academic achievement ▪ School climate ▪ Average instructional minutes ▪ Average instructional time in integrated settings for students with IEPs, students’ social -emotional competence ▪ Protective factors
May 2018 April 2017 Cohort 3 RFA Regional/COE Cohort 1 RFA leadership and Awarded up to 300 Awarded up to 300 districts training districts KDS Cohort 2 PATIENCE PERSEVERANCE INTUITION CONCLUSION TA Plan Cohort 3 Cohort 1 Knowledge December 2017 Development Sites Cohort 2 RFA Awarded up to 300 districts
Current Status Building Regional Capacity
MTSS Addressing academic, behavioral, and social- emotional learning in a fully integrated system of supports
CA SUMS
MTSS for All
CA MTSS Framework
Whole System Engagement
● Grant funding in 3 Cohorts ● Funds must be encumbered by June 30, 2018 but may be Grant expended through June 30, 2020. Information ● Awardees in Cohort 1-3 agree to provide outcome data through June 30, 2020
Eligible applicants include: 1. One single LEA Application - Public school districts and public independent charter schools (up to $25,000) Eligibility 2. Consortium Application - Two or more LEAs applying Requirements jointly (one application) but one LEA must act as the lead (up to $50,000) 3. LEA applicants who submit a completed application that is received by OCDE, Instructional Services Division by 5:00 p.m. on March 30, 2018 .
Examples of Consortium Applications: ○ COE & COE Operated Schools ○ COE & District(s) ○ District & Dependent Charter School(s) Consortium Applications ○ Two or more Independent Charter SChools (If Independent Charter Schools are part of the same Charter Management Organization)
MTSS Training
● Costs to support the travel and participation of the successful applicant and educators in design, development, and implementation meetings and trainings to facilitate the work of the initiative. Allowable Activities and ● After attending the first four trainings and analysis of next Costs steps, funds may be used for service agreements between the successful applicant and external service providers. ● Limited purchases of technology hardware and software as needed, and instructional materials to scale MTSS efforts.
● Supplant existing funding or efforts, including costs otherwise necessary to operate a school or program without this grant ● Construct buildings ● Make land improvements ● Purchase or remodel facilities Non-Allowable ● Acquire equipment for administrative or personal use Activities and Costs ● Purchase furniture (e.g. bookcases, chairs, desks, file cabinets, tables) unless it is to provide reasonable accommodations to students with disabilities ● Purchase promotional favors, such as bumper stickers, pencils, pens, or T-shirts ● Purchase subscriptions to journals or magazines ● Travel outside of the United States ● Provide activities or services not directly related to the purpose of this grant program
Accountability
The fiscal agent will: ● Receive and administer the grant funds according to the initiative plan. Fiscal Agent ● Be responsible for the performance of any services provided through funds awarded under this grant. ● Complete all reports as specified in Part E of this section.
All applicants must include at least two LEA leadership members who have related knowledge, skills, and experience commensurate with leading systems transformation. Suggested team members may include: SUMS District LEA Team (Single LEA Application) Leadership ● Superintendent/Associate Superintendent Staff ● District Student Services ● District Curriculum and Instruction ● District Special Education ● Site Principal(s) ● Teacher Leader ● Pupil Services (School Counselors, School Psychologists)
Suggested team members may include: Independent Charter School ● Executive Director/Site Leader SUMS ● Assistant Principal/Dean of Students/Dean of Instruction Leadership ● Director of Special Education or Student Support Staff
Consortium Application District LEA Team (Consortium Application with one or more dependent charter schools) ● Superintendent/Associate Superintendent ● Director/Coordinator of Charter School Support ● Site Principal(s)/Leader(s) SUMS Leadership Independent Charter Schools (Part of a Charter Management Staff Organization) ● President/CEO/Vice President ● Chief Academic Officer ● Director ● Area Coordinator ● Site Leaders/Principal/Assistant Principal/Dean of Students ● Director/Coordinator of Special Education or Student Support
1. Progress towards meeting Performance Criteria. 1. Additional outcome data. Such LEA reported data may include but is not limited to: · Technical assistance feedback Program · SWIFT-Fidelity Integrity Assessment (FIA) results · SWIFT-Fidelity Implementation Tool (FIT) results Outcome · District Capacity Assessment (DCA) results Measures, · District Local Control and Accountability Plan (LCAP) · Numbers of unduplicated educators and unduplicated pupils served by the activities and Data resources Reporting & · Numbers of discipline referrals (not resulting in suspension or expulsion) for fighting or Performance aggression, theft, cheating, disruption or defiance, and all other categories · Numbers of incidents of bullying and harassment (not resulting in suspension or Period expulsion) · The number of students referred to special education · The number of students who qualified for special education after referral and assessment · School Safety Survey (SSS) reports/results (PBIS Assessment) · Measure of school climate as determined by the LEA · Measure of students’ social -emotional competence as determined by the LEA
Activity Action Date Grant award notification signed November 2017 Year 1 (2017 – 18) · Q1 & Q2 Outcome Report Q3 & Q4 by July 31, 2018 · Q3 & Q4 Outcome Report July 31, 2018 · Expenditure Report Reporting Year 2 (2018 – 19) Requirements Q1 & Q2 by January 31, · Q1 & Q2 Outcome Report 2019 · Q3 & Q4 Outcome Report Q3 & Q4 by July 31, 2019 · Expenditure Report July 31, 2019 Year 3 (2019 – 20) Q1 & Q2 by January 31, · Q1 & Q2 Outcome Report 2020 · Q3 & Q4 Outcome Report Q3 & Q4 by July 31, 2020 · Expenditure Report July 31, 2020
Application Procedure & Process
Request for Applications Aug 15 Nov Jan RFA Monies Scoring Release Release by Regional Teams PATIENCE PERSEVERAN INTUITION CONCLUSION CE Submissions Approval Due by OCDE Dec Oct 31
Submission of Application
Website Review
Form B
Form C
Form D & E
Form F
Online Submission
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