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Presentation Outline • Introduction • Objectives • Design • Targeting, Implementation M&E • Exit strategy Page 2
Donor • ECHO: Commodity voucher • WFP: Milling voucher • ECHO: Charcoal voucher Target • Commodity voucher 793 HH • Milling voucher 30,000 people • Charcoal voucher 30,000 people Page 3
CTP Decision Tree: Source Echo Page 4 Community or beneficiary buy in is very important!
Advantages of Vouchers Disadvantages of Vouchers o Risk of forgery/copying of the o Promotes purchase of local products, voucher o benefiting local markets and economy May create parallel economy o o Can tie aid to specific commodities and May need regular adjustment to amount, thus restricts beneficiary choice with protect from inflation o some room of flexibility in comparison to High administrative requirement (in direct food distribution. monitoring of quality and safe keep of o Commodity/service vouchers can protect vouchers) Occasional difficulty in beneficiaries’ o from inflation o Easy for financial tracking and monitoring. lack of understanding of the system o o Limits security risks associated with Occasional difficulty with very small traders (eg. Women’s groups) who transporting food or cash lack an understanding of financial procedures. Page 5
Voucher Mitigation strategy Risk Forgery Voucher editing and printing must be done by OGB assigned staff only. Ensure that list of beneficiaries are regularly filled, kept and reconciled with vouchers presented by shop owner at any disbursement event. Ensure staff implementing Cash vouchers are well trained and their roles Administrative burden / tracking are not diverted at any time. systems Clear coordination and participation of finance staff to redeem the vouchers, monitor and document all acceptable procedures. Set the cash vouchers value according to market trends Inflation Regularly monitor the market prices and feedback for appropriate & timely decision, feedback to shop owners and beneficiaries on the situation and what is acceptable. Beneficiaries Provide clear information to beneficiaries on the objectives of the cash understanding vouchers before or at the time of distribution. Provide clear guidelines on use of cash vouchers. (Where to go, who to contact for assistant). Page 6
Response Design Security and Needs assessment Stakeholder Food availability Markets delivery findings acceptance mechanisms • A market • Beneficiary • Food was • It was observed • Limited time to set assessment acceptance, available within that Juba markets up elaborate revealed there government the PoCs and were functioning transfer were traders policy, other trader capacity and PoC traders mechanism within PoCs agencies. was assessed had access to sourcing these markets • Setting this up for commodities from • For the PoC we • GFD food aid was a short term Juba • There was still got buy in from being provided by programme would Camp manager WFP partners some risk not be cost • It also revealed and beneficiaries associated with effective that there were before proceeding sourcing from • What was lacking protection issues Juba • Strict access was variety and associated with milling services procedures into sourcing fuel for • To minimise risk and fuel for food UN House cooking and preparation Oxfam helped to milling services facilitate supplier • Risk assessment access into PoCs also revealed that for example direct cash would supply of charcoal be high risk due to population density • While for milling which affects WFP helped crowd control install mills Page 7
Objectives & Voucher Type Main objective: Beneficiaries have safe access to adequate means to prepare food and safe access to other diverse food and non food HH needs Cash voucher: To meet dietary diversity needs, choice and preference of target Charcoal voucher: To meet food preparation and security needs Milling Voucher: To meet food quality, preparation, preference and protection issues Page 8
Beneficiary Selection Vulnerability criteria – consulted with protection actors (IOM, IRC, Helpage) and community leaders Most households within the PoCs are vulnerable so specific criteria included -Female headed households -Child headed households -Physically disabled household head How was it done? -Meeting was held with community leaders to discuss vulnerability -Community leaders selected beneficiaries these lists were verified using IOM, IRC register
Household head sex: Male Female 155 63% 93 38% 1 2 Page 10
Process Chart Voucher Distribution A VOUCHER RELEASE 1.Distribution plan 2. Beneficiary register (printed) D 3. Stock request Next cycle 1. Restart cycle B Distribution & Payment 1.Beneficiary ID C 2. Beneficiary signs and collects redeems at Reporting and ‘Oxfam’ shop reconciliation 3. Signed distribution register 1. Voucher balance 4. Signed voucher redemption forms 2. Distribution stock report 5. Receipt copy to beneficiary 3. Distribution and 6. Redeemed vouchers redemption sheet 7. Payment within 2 days collection Page 11
Monitoring & Evaluation • Post Distribution Monitoring • Bi- monthly market monitoring • Complaints and feedback mechanism • Monthly reports • Evaluation documentation lessons learnt Page 12
Whether respondent is happy about the vouchers or not Yes No 145 94 94 87 10 6 6 6 # Male % # Female % Page 13
Time taken before receiving vouchers <30minutes =1 <1hour=2 >1hour=3 Others=4 % 15 28 53 5 # Female 23 43 82 7 % 14 26 55 5 # Male 13 24 51 5 Page 14
Lessons Learnt • High redemption rate cash and charcoal voucher 90% redeemed within the first two weeks • Most commodities are available in the market • There continues to be a high demand for charcoal • There is an increase in prices in Juba markets due to fuel shortage and cash flow, this has affects prices in UN House Page 15
Lessons Learnt • Beneficiaries receiving cash vouchers were happy that they can now buy other commodities such as milk and vegetables • They were requesting Oxfam to add meat traders in the programme • Selling of milling vouchers for cash to buy other commodities • While there is risk associated with leaving the camp some beneficiaries still go outside to visit relatives and borrow money Page 16
Exit Strategy - Through other Agencies - Building resilience through livelihoods activities
????? QUESTIONS ?????? THANK YOU! Page 18
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