Business Presentations
Business Presentations Business presentations can be to ● inform ● to promote ● to sell ● to solve problems
Business Presentations How is a business presentation different to a public speech?
Business Presentations How is a business presentation different to a public speech? ● more likely to use powerpoint or other media ● more likely to use more formal phrases The number one reason: ● You are there to help the audience to solve a problem
Business Presentations Know your PAL: ● Purpose – why are you presenting? ● Audience – who are they? ● Logistics – know the timing, place etc Remember your audience is your customer In business if your presentation does not help the audience in some way – stay home
Presentations Introduction Which of these things would you include in the introduction of a business presentation? ● your name and position ● the title/subject of your presentation ● the purpose of your presentation ● the length of time you will take ● the main parts or points you will cover ● any visual aids you will use ● when the audience may ask questions
Presentations Introduction ● Greeting, name, position ▪ Good morning. My name’s (……) . I’m a student in…… ● Title/Subject ▪ I’d like to talk (to you) today about … ▪ The subject of my talk … ● Purpose/Objective ▪ The purpose of this talk is to give you the background to …
Presentations Introduction ● Length ▪ I shall only take (……) minutes of your time. ▪ I plan to be brief. ● Outline/Main parts ▪ I’ve divided my presentation into four parts. They are … Firstly, ….. Secondly, …. Finally,. ● Questions ▪ I’d be glad to answer any questions at the end of my talk. ▪ If you have any questions, please feel free to interrupt.
Presentations Introduction Prepare a business presentation style introduction ● Topic: Why you should study in NKUHT
Presentations Graphs Graphs help organize information and establish patterns between variables. Software can help you make the graphs, eg Powerpoint, Illustrator, Excel, …
Presentations Graphs Describing change ● Upward movement ▪ to increase / rise / go up ▪ to grow / expand ▪ to rocket / boom ● Downward movement ▪ to decrease / fall / drop / decline / go down ▪ to slump / collapse ● No change ▪ to flatten out / level off / to remain constant / stable ▪ to stay the same / at the same level
Presentations Graphs ● Degree of change ▪ dramatically / considerably / significantly / moderately / slightly ● Speed of change ▪ rapidly / quickly / suddenly / gradually / steadily / slowly
Presentations Ending The final part of a presentation should include: ● a clear signal that you are about to end ● a brief, clear summary of what you have said ● a conclusion or recommendation ● an invitation for questions or a discussion
Presentations Ending ● Signalling the end ▪ That brings me to the end of my presentation. ▪ That covers all I wanted to say today. ● Summarizing ▪ Let me just run over the key points again. ▪ I’ll briefly summarize the main issues. ▪ To sum up … ● Concluding ▪ As you can see, there are some very good reasons… ▪ In conclusion …
Presentations Ending ● Recommending ▪ So, I would suggest that we … ▪ I’d like to propose … (more formal) ▪ In my opinion, the only way forward is … ● Closing ▪ Thank you for your attention. ▪ Thank you for listening. ● Inviting questions ▪ I’d be glad to try and answer any questions. ▪ So, let’s throw it open to questions. ▪ Any questions?
Presentations Ending Give a presentation to your partner about Kaohsiung. Include 3 points you think are important ● Your partner will listen and make the ending YOUR PARTNER WILL MAKE THE ENDING
Presentations Q&A Have a model to answer questions ● welcome the question ● take time to think ● clarify the question ● reply positively ● check the questioner is satisfied
Presentations Q&A ● Welcome the question ▪ Thank you for you question ▪ That is an interesting question ● Clarifying a question ▪ If I understand you correctly, you are saying/asking .. ▪ I didn’t quite catch that. ● Checking the questioner is satisfied ▪ Does that answer your question? ▪ Is that clear? ▪ May we go on?
Presentations Q&A Anticipate questions by writing them down on cards Rehearse answering the questions and improvising an answer to each Take your time when answering questions
Presentations Q&A Give a presentation on the following topic: How to study English. Be ready for some questions….
Future of Presentations Distance presentations ● use a presentation to create a webinar (free software available, e.g. DimDim, GoToMeeting) On line presentations ● Upload your presentation e.g. Clearslide, Glance.net, SlideRocket, Slideshare, Brainshark Features ● Instant polls, collaborative comments, enhanced analytics, social media, real time feedback
Discussion Questions What are common mistakes in a business presentation, and how should we avoid them? Why are so many business presentations so poor? How is a business presentation different to, or the same as other kinds of speech types?
Vocabulary ● clarify ● logistics ● webinar
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