Budget Presentation Outline All Fund & GF Budget Overview FY - PDF document

City of Alameda Budget Study Session May 28, 2013 1 Budget Presentation Outline  All Fund & GF Budget Overview FY 13/14 & 14/15  General Fund Budget: Revenue / Expenditure Projections  Options for Addressing Projected Budget Deficits  Proposed Capital Improvement Program FY 13/14 & 14/15  Other Budget Considerations  Budget Challenge  Council Direction on Proposed Budget City of Alameda Budget Study Session – May 28, 2013 2 1

FY 13/14 Proposed Expenditures by Fund Type - $162 Million Note: AMP is not included in the above. City of Alameda Budget Study Session – May 28, 2013 3 FY 13/14 Proposed Expenditures by Department – All Funds - $162 Million City of Alameda Budget Study Session – May 28, 2013 4 2

FY 13/14 Proposed Expenditures Personnel by Department – 409 positions City of Alameda Budget Study Session – May 28, 2013 5 General Fund Budget Overview FY 13/14 & 14/15  April 2013 – 1 st Budget Presentation to Council: • Initial forecast deficit of $2.7 million for FY13-14 and $4.4 million for FY14-15 absent corrective actions • Initial projected ending available fund balance of $18.6 million (25% of budget) for FY13-14 and $14.2 million (18% of budget) for FY14-15 absent corrective actions City of Alameda Budget Study Session – May 28, 2013 6 3

General Fund Budget Overview FY 13/14 & 14/15  May 2013 – 2 nd Budget Presentation to Council: • Revised forecast deficit of $3.5 million for FY13-14 and $5.2 million for FY14-15 absent corrective actions • Initial projected ending available fund balance of $18.5 million (24% of budget) for FY13-14 and $13.3 million (17% of budget) for FY14-15 absent corrective actions City of Alameda Budget Study Session – May 28, 2013 7 General Fund Budget Overview (continued) 5 Year Projections for FY13-14 through 17-18 (in millions) Without proposed changes 13-14 14-15 15-16 16-17 17-18 $ 72.8 $ 73.9 $ 75.0 $ 76.3 $ 77.7 Revenues Expenses 76.3 79.1 81.7 83.8 86.0 $ (3.5) $ (5.2) $ (6.7) $ (7.5) $ (8.3) Deficit For Year Ending Available Fund Balance $ 18.5 $ 13.3 $ 6.6 $ (0.9) $ (9.2) % of Expenses 24% 17% 8% -1% -11% Ending Available Fund Balance assumes no cost-saving measures are taken. City of Alameda Budget Study Session – May 28, 2013 8 4

General Fund Budget Major Revenue Sources - $74 Million FY13-14 (after proposed revenue offsets) City of Alameda Budget Study Session – May 28, 2013 9 General Fund Revenues 5-Year Plan Annual Assumptions  Property Tax – 2.2% annually through 17-18  Sales Tax – 6% 13-14, 4% 14-15, 3% thereafter  Utility Users Tax – Flat thru 14-15, 1% thru 17-18  Franchise Taxes – Drop 13-14, 0-1% thru 17-18  Other Taxes – 1-2% through 17-18  Departmental Revenues – 1% thru 17-18 City of Alameda Budget Study Session – May 28, 2013 10 5

General Fund Budget Major Expenditure Categories FY13-14 (after proposed cuts) City of Alameda Budget Study Session – May 28, 2013 11 General Fund Budget Major Expenditure Categories (after proposed cuts) City of Alameda Budget Study Session – May 28, 2013 12 6

General Fund Budget Personnel by Department – 284 positions City of Alameda Budget Study Session – May 28, 2013 13 Closing the Gap for FY13-14 and 14-15: Summary of Proposed Reductions/Revenue Offsets Department Category 2013-14 2014-15 Administration $ 831,000 $ 833,000 Police 341,000 334,000 Fire 180,000 180,000 Central Services 49,000 49,000 Library 100,000 100,000 Recreation 60,000 60,000 General Fund Capital Projects 602,000 1,427,000 285,000 380,000 Parking Meter Rates One Time Revenues 320,000 Total $ 2,768,000 $ 3,363,000 City of Alameda Budget Study Session – May 28, 2013 14 7

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) A. Administration: $831K FY13-14, $833K FY14-15  City Manager / Information Services ($311K / $324K)  Elimination of the Following Positions:  ½ of a Office Assistant  Senior Management Analyst  Administrative Management Analyst (IT)  City Attorney ($90k / $94k)  Elimination Administrative Technician I City of Alameda Budget Study Session – May 28, 2013 15 Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) A. Administration (continued):  Human Resources ($202K / $204K)  Implement the Following Staff Changes:  Eliminate the Human Resources Director position  Establish a Human Resources Manager position  Eliminate two Senior Administrative Management Analysts  Downgrade one Senior Administrative Management Analyst to an Administrative Management Analyst  Reduce other operational costs by $30K  City Clerk ($88K / $89K) - Reallocate Cable Television Administration program to Cable Internal Service Fund City of Alameda Budget Study Session – May 28, 2013 16 8

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) A. Administration: $831K FY13-14, $833K FY14-15  Finance ($201K over two years)  Implement the following staffing changes:  Reclassify Controller as Finance Director  Change Accounting Technician position to Accountant I  Eliminate Purchasing/Payables Coordinator Position  Create second Finance Supervisor position  Eliminate Accountant II position  Create Intermediate Clerk position  Increase Business License processing fee $5  Increase penalties for delinquent licenses City of Alameda Budget Study Session – May 28, 2013 17 Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) B. Police: $361K FY 13-14, $354K FY 14-15  Propose an increase in parking citations, estimated to generate $379K annually, staff report to follow at tonight’s meeting  Reallocate $100K of COPS funds for equipment replacement  Request the addition of Part Time staff for parking enforcement and an IT person for the implementation of a new CAD/RMS system  Reduce base budget by $228K over two years through reduced booking fees from the County City of Alameda Budget Study Session – May 28, 2013 18 9

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) C. Fire: $180K  Reduce purchases of equipment, materials and supplies  Reduce overtime budget  Increase in Fire Prevention Services revenue City of Alameda Budget Study Session – May 28, 2013 19 Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) D. Recreation and Parks: $60K  Reductions in the following:  Hardball Field (College of Alameda) ($3,500)  Swim Center Facility Maintenance ($43,500)  Other Administrative Contractual Services ($13,000)  Implementation of Park Ranger Program (no net additional costs) City of Alameda Budget Study Session – May 28, 2013 20 10

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) E . Library: $200K over two years  Change closing time on Thursday from 6 pm to 5 pm, to align with operating hours on Friday and Saturday, with an offsetting increase in the materials supplies budget  Reduce General Fund contribution by $200K over two years through the use of remaining Measure O bond funds to fund capital outlay for both years City of Alameda Budget Study Session – May 28, 2013 21 Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) F. Public Works: $49K  Represents an increase in the billing rates for fleet maintenance services to Alameda Municipal Power and Alameda Unified School District City of Alameda Budget Study Session – May 28, 2013 22 11

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) G. Reduction in General Fund Contributions for Capital Projects of $602K in FY13-14 and $1.427 million in FY14-15)  Reductions in Building Maintenance Renovations funded annually by the General Fund from $860K to $400K to match staffing levels (FY13-14)  Use $200K from Capital Project Fund reserves (one-time) (FY 14-15)  Use $764K from Facility Maintenance Internal Service Fund (on-going)  Reduce other GF projects by $142K (GF still contributes $889,000 for FY 13-14 and $64K for 14-15) City of Alameda Budget Study Session – May 28, 2013 23 Voluntary Layoff Program Preliminary Results Cost for FY Funding Source Employees 12-13 General Fund 4 $ 82,000 Other Funds 2 $ 40,000 AMP 3 $ 60,000 Totals 9 $ 182,000 City of Alameda Budget Study Session – May 28, 2013 24 12

Closing the Gap for FY13-14 and 14-15: Proposed Changes (continued) H. Proposed Increase for Parking Meter Rates to Regional Standard  Increase meter rates by $.50 per hour  Increase parking garage rates by $.25 per hour  Estimated to generate $380K annually  Staff Report to follow as part of tonight’s Council meeting City of Alameda Budget Study Session – May 28, 2013 25 Closing the Gap for FY13-14 and 14-15: Use of One-Time Funds  Receive repayment of funds due from Bayport Assessment District for prior years for public safety services ($320K FY13-14 only) $45K annually in future years City of Alameda Budget Study Session – May 28, 2013 26 13