BRIEFING SESSION PROJECT MANAGEMENT BID (DOE/005/2016/17) 07 - PowerPoint PPT Presentation

BRIEFING SESSION PROJECT MANAGEMENT BID (DOE/005/2016/17) 07 February 2017

CONTENT  NATIONAL SOLAR WATER HEATER PROGRAMME OVERVIEW  CONCEPTUAL FRAMEWORK – SOCIAL SUB-PROGRAMME  SOCIAL SUB-PROGRAMME SCOPE  PROJECT MANAGEMENT SCOPE  KEY STAKEHOLDERS  CONTRACTING PROCESS  NOTEWORTHY POINTS 3

NATIONAL SOLAR WATER HEATER PROGRAMME OVERVIEW NSWHP Load Repair & Social Reduction Replace Fully subsidised repairs or Fully subsidised SWHs Partially subsidised SWHs replacements

CONCEPTUAL FRAMEWORK – SOCIAL SUB-PROGRAMME DoE 1 2 Installation Supply Installation 3 Agreement Delivery Framework Supply Storage Agreement ….. Supplier 1 Supplier n ….. Munic 1 Munic m Agreement (DoRA type) Scheduling Identified Areas SWH Systems Technical Support (e.g. GIZ, Danish) Social Facilitation Verification Tech. Feasibility (Independent) • Stand exists Installation • Structure type . (SABS) + Life Cycle • Water available Assurance • Water quality (Construction SETA DoL DHET) ….. Install Co n Install Co 1 SMME Support (e.g. SBD, IDC) Accreditation Local Trainees Installers Training Linked to broader IPP 5 training programme Agents Placement (in overlapping locations) Agreement Flow of goods Supplier Local Installers 4 Governance Specific Labour Desk / Database Support System - Includes Assurance Training / Youth, Women, Veterans Verification 5 Accreditation

SOCIAL SUB-PROGRAMME SCOPE  Municipal Collaboration  Social Facilitation  Technical Feasibility Assessments  Manufacturing, Supply and Delivery  Independent Local Production and Content Verification  Central Storage  Recruitment, Selection and Training  Installation  Technical Auditing ( requires solar-competent plumbers )  Monitoring and Reporting 6

PROJECT MANAGEMENT SCOPE  Assist the Department with the management of the SWH social, SWH load reduction and Public Buildings load reduction projects.  Reporting in accordance with the agreed protocols.  Department to issue request for quotation (providing detailed scope for each project) as and when required . 7

KEY STAKEHOLDERS + Provinces, local authorities and communities in which installations are located 8

CONTRACTING PROCESS A two-stage contracting process Department to:  issue an open bid ( not inclusive of price competition ),  evaluate,  adjudicate,  award (empanel successful bidders),  issue closed requests for quotations (RFQs),  evaluate,  adjudicate,  award,  contract with the successful bidder(s),  issue Purchase Order,  monitor scope execution,  review deliverables,  receive and validate invoice(s), and  pay against the achieved deliverables 9

NOTEWORTHY POINTS  Only submit one set of Standard Bidding Documents.  BUT submit separate technical proposals per bid sub-programme (SWH social/SWH load reduction/Public Buildings load reduction).  Do not reproduce and submit the Terms of Reference .  Submit all the required supporting and relevant evidence.  Responses should stick to the Evaluation Criteria . 10