Bridgewater by Del Webb DJ’s Property Maintenance
DJ’s Property Maintenance Proposition to Del Webb A Partner to support Del Webb’s needs today and into the future. Key components to DJ’s Property Maintenance’s success: Communication & Responsiveness 1. Local, Downriver Based Company 2. Experienced, Trained, and Professional Staff 3. Multiple levels of Management 4. Dedicated Resources 5.
Safety and Personal Preparation • Personal Protective Equipment • Safety Glasses, appropriately dressed and earplugs when needed (based on equipment being used.) • Reflective Clothing • Truck lights and safety: • Use flashers and/or strobe lights; watch for traffic, parked cars, and pedestrians. • Be aware of your surroundings – Always use caution when backing up.
Stay Clear: • Stay clear of parked cars, if you can safely remove snow or ice from the area around the parked car then do so. Snow Plowing • Keep snow away from hydrants. Techniques • Keep mailboxes clear and accessible. & • Keep piles of snow away from Methods intersections or areas that may interfere with site lines. • Keep sidewalk approaches clear, with no snow piled at ends of sidewalks.
Be Alert: • Stay a safe distance from fellow plow and salt vehicles. • Keep in mind cars and pedestrians may approach without notice. Snow Plowing • Be aware of your surroundings at Techniques all times. & Documentation and Reporting: Methods • Document your material usage, time, and labor used on the job, any communication with property maintenance personal and any special circumstances or incidents.
Snow Organizational Chart • Director of Exterior Services: DJ Kerr • Snow Captain: DJ Kerr • Assistant Snow Captain: Melanie Childers • Site Captain: Mike Dumais • Plow Driver/ Salt Driver: X 1-2 • Blue Group: 1 Skid w/ Rubber Edge/ 1 Snowrator w/ Rubber Edge/ 1 Laborer • Green Group: 1 Skid w/ Rubber Edge/ 1 Snowrator w/ Rubber Edge/ 1 Laborer • Orange Group: 1 Skid w/ Rubber Edge/ 1 Snowrator w/ Rubber Edge/ 1 Laborer • Pink Group: 1 Skid w/ Rubber Edge/ 1 Snowrator w/ Rubber Edge/ 1 Laborer • Yellow Group: 1 Skid w/ Rubber Edge/ 1 Snowrator w/ Rubber Edge/ 1 Laborer • Common Sidewalks – (red lines), Ponds, Club House Are, Etc: Machine w/ Blade
Dedicated Equipment Dedicated Onsite Equipment: The Following Equipment will be provided by DJ’s Property Maintenance for Bridgewater by Del Webb during the period from November 15, 2019 through April 15, 2020. Equipment listed will be exclusively used for the Bridgewater Site. Equipment Type Attachments # of Units Chevy Pick-up 10’ SnowEx Power Plow 1 2 Yard Salter Chevy Dump Truck 10’ SnowEx Power Plow 1 2 Yard Salter Bobcat Skidsteer SnowEx Speedwing w/ 5 Rubber Edge Bobcat S630 Skidsteer 8’ Push Box w/ Rubber Edge 1 SnowRator Rubber Edge Blades 3 *Bobcat S70* Rubber Edge Blades w/ 2 Power Brush-Blade
Bridgewater A Del Webb Community 2020 Budget Presentation Final
The Master: All residents are a part of the Master Association which encompasses the entire community. Sub Association: Smaller association within Bridgewater includes, Sites, Parks and Townes. The Townes includes two smaller subdivisions; Villas and Manors. Committees: Groups comprised of volunteer homeowners; some include Finance, Lifestyle, Grounds and Landscape, Community Concerns and Alterations. Boards: Groups comprised of elected volunteer homeowners to make decisions for overall sub-association. Key Terms Master Board: Board with final say on all decisions, currently declarant run (Pulte). Will be comprised of homeowners in 2020. AAM: Management company hired to oversee all aspects of community. Reserve Fund: Itemized fund that is utilized for maintenance and replacement of items throughout community over and above operations. Reserve Contribution: Amount of assessment set aside for maintenance and replacement of items throughout community. Subsidy: Financial support provided by Pulte as a partial offset for costs associated with unsold homes. The last subsidy paid to the HOA was in 2018.
2019 Forecast and 2020 Budget Proposal prepared by Finance Committee. Finance Committee’s goal is to provide a quality lifestyle and maintain affordability for homeowners. Bridgewater Proposed Budget reviewed by AAM and the Budget Neighborhood Boards. Process 2020 Budget presented to Master Board by AAM for review and approval.
Historical Monthly HOA Fees Detached Condominiums Years 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Monthly Fees $184 $194 $209 $229 $254 $255 $255 $280 $290 $300 $$ Change $10 $15 $20 $25 $1 $0 $25 $10 $10 % of Change n/a 5.4% 7.7% 9.6% 10.9% 0 0 9.8% 3.6% 3.6% *The Villas HOA Fee is $100.00 higher per month.
Bridgewater Major Expense Categories ($000) 2017 2018 2019(F) 2020(B) Water $365 $333 $313 $387 ► Landscaping $604 $650 $750 $753 ► Snow $78 $242 $240 $270 ► Irrigation $144 $129 $146 $139 ► Payroll $332 $306 $292 $309 ► Subtotal $1,523 $1,660 $1,741 $1,858 ► Other Expense $248 $251 $307 $287 ► Reserve Contribution $108 $31 $31 $78 ► Total Expense $1,879 $1,942 $2,079 $2,223 Revenue $1,984 $1,959 $2,100 $2,223 ► Surplus/(Deficit) $105 $17 $21 $0 ►
Other Expense Categories 2017 2018 2019(F) 2020(B) Electricity $81 $93 $95 $98 • Gas $13 $11 $9 $11 • Rec Ctr Repair/Maint $11 $10 $23 $21 • Pool/Spa Repair/Maint $17 $12 $15 $15 • Backflow Inspection $8 $8 $11 $12 • Janitorial Contract $0 $7 $24 $25 • Lake Maint./Fountain Svc $15 $15 $20 $19 • Management Contract $16 $18 $19 $19 • Administration $30 $38 $43 $29 • Other Miscellaneous $57 $39 $48 $38 • Total Other Expense $248 $251 $307 $287
2020 Bridgewater HOA Fees $300 Per Month Landscaping, Irrigation and Water are $172 or 57% of the total HOA Assessment.
Reserves Study Comments and Notations New Reserves Study completed in 2019 and reviewed by Committees and Board Members. Reserve Study completed for a period of 30 Years. No major capital expenses are projected in the next few years. The new Reserves Study (2019) includes a $300k contingency.
Reserve Contribution Funding ($000) Master Sites Park Villas Projected Balance 12/31/19: $1,149 $127 $16 $244 ► Reserve Study Level $1,162 $128 $17 $254 ► Reserve Funding: 99% 99% 97% 96% ► Master Sites Park Villas Projected Balance 12/31/20: $1,237 $135 $20 $282 ► Reserve Study Level $1,369 $135 $19 $286 ► Reserve Funding: 90 % 100% 98% 99% ► Reserve Funding percentages based on the 2019 Reserve Study . Updated reserve study completed in early 2019. No reserve requirement for the Manors. State Regulations require an accumulated minimum 10% of Operating Budget in Reserves. That total has currently been met and exceeded by the HOA.
Reserves Study Projected 10 Year Major Expenditures ($000) ► Parking Area Asphalt $133 ► Sidewalks/Curbing $282 ► Lodge Roof $103 ► Catch Basin Repairs $342 ► Streets Asphalt $378 Total $1,238
Budget Overview Summary 2020 Budget – $10 increase in monthly fees Balanced budget and continue to be a self-sustaining community. Reserve Balances extremely healthy and exceed state requirements. The age of this community’s property will result in increased maintenance cost over time. Our various Neighborhood Boards and Committees will continue to review and challenge Operating Expenses.
Any Questions for the Finance Committee?
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