Board of Deacons Mission, Responsibilities and Ministries FPC Metuchen August 2018
The 2018-19 Board of Deacons Holly Distefano & Kristina Scoglio Co-Moderators • Gail Stein Treasurer • Holly DiStefano Minute Reporter • Rev. Justin Karmann Pastoral Advisor • Matthew Pajow • Beverly Mahon Heather Koball • • Norma Tambingon • Carey Kotake Jonathan Fernandez • • Robyn Smith • Chase DeJonge June Young • • Sandra Ellen Laluw • Conny Mandagi Laura Knecht • • Steven Hoffsommer • Don Wallace Lindy Rutter • • Tom Yakowenko • Gail Stein Lisa Lussier • • New Deacons 2
The Board of Deacons Mission • We are a ministry of caring, a ministry of love, a ministry of compassion, and a ministry of prayer • Deacons intentionally share the love of Jesus Christ to the church and the community – spiritually, mentally and physically • We bring the personal love of Christ to those suffering loss, hospitalization, loneliness and hunger; and, we offer tangible support to those in challenging situations 3
Board of Deacon's – Monthly Meetings 4 • Deacons meet the FIRST TUESDAY of Each month in the Social Center Dining Room at 7:30 PM • All Deacons are expected to attend these once-per-month meetings - which typically last 90 Minutes • If you cannot attend, please contact one of the Co-Moderators and note that you will be absent (a full contact list will be provided at our first meeting) • Deacons should not miss more than two meetings/term • Agenda and minutes from previous meeting are emailed to Deacons 1-2 days prior the each month’s meeting • Meetings are opened and closed with prayer/ devotionals/readings; all Deacon's are encouraged lead 2 – 4 times during the term
The Board of Deacons Commitments Bringing fellowship and comfort to those in need of companionship • • Home visits , Cards and Caring, Flower delivery, Hospital and Assisted Living visits Welcoming and serving the community at large • • Community Dinners and Community Garden Advocating, giving, nurturing • • Food pantry , Advent Angels , Immigrant------ and Refugee aid , Child Sponsorship , Helping Hands Living a spiritual life • • Faithful attendance at Worship • Serving the Sacrament of Communion • Participation in church programs and activities 5
How we fulfill our commitments Ongoing activities- Monthly Ministries Funding • • • • Flower Delivery • Food Pantry • Community Dinners • Community Dinners • Special Events • Immigrant and Refugee Support • Meeting Devotions • Helping Hands • Emergency Aid • Cards and Caring • Community Garden • World Vision Child • Ushering • Healthy Homebound Sponsorship ( Efrain • Coffee Hours • Whispering Knoll Adalberto Godiñez, El Salvador) • Serving Communion • NEW - Youth Deacon Ministry - FB Live 6
Monthly Rotations 7 Deacons are asked to Volunteer for Monthly rotations as follows : • • Flower Delivery • Community Dinners/ All Church Community Picnic • Meeting Devotions • Ushering • Coffee Hours • Serving Communion Deacons are committed to the activity for which they have volunteered • If they cannot fulfill a commitment, it is the Deacon’s responsibility to find • a replacement – by contacting the other Deacons and asking for relief ( often means “swapping” dates )
Monthly Rotations 8 • Flower Delivery • When Congregants do not desire to keep donated floral arrangements, Deacons deliver these flowers to other congregants - often homebound, ill or grieving - after Worship • All Deacons assigned for at least one month during the term • Deacons are given suggestions for Congregants to receive flowers; Recommend that Deacons call the recipients before delivering • Community Dinners ( 2 nd Sun. Sept – April ); Community Picnic; (1 st Sun. in June ) • Deacons are asked to volunteer to assist with at least two of the 8 scheduled Community Dinners during the year; set up, serving food, clean up • Deacons charged with grilling and supplying non-food supplies for the All Church Community Picnic
Monthly Rotations 9 • Opening + Closing Prayer/Devotionals/ Bible Reading ( Deacon’s Choice) • Deacon meetings open and close with devotions or prayers • All Deacons are assigned at least 2-4 times during the term • Ushering • Deacons typically called upon to Usher two months during the year (October and April – subject to change) • Deacons are also encouraged to Usher at other times of need • Cards and Caring • Sending card to Congregants who are ill, grieving or have birthdays (70 years or older)
Monthly Rotations 10 • Coffee Hours • Deacons typically called upon to sponsor Coffee Hour refreshments one month during the year • Deacons are also encouraged to provide Coffee Hour refreshments as needed • Serving Communion • Deacons and Elders are called upon to serve Communion throughout the year • A schedule will be distributed – usually in September with assigned dates • It is imperative to find a substitute if you cannot serve on your assigned date
The Deacons Ministries 11 • Food Pantry • Special Events • Helping Hands • Community Garden • Healthy Homebound • Whispering Knoll • NEW- Youth Deacon Ministry - FB Live
The “Food Pantry” Ministry Provide support to Food Pantry in any way needed • • Packing baskets at Thanksgiving Christmas Howard Stein • and Easter Gail Stein • Preparing sandwiches for Shelters • Don Wallace • Now working directly with Clients as they • select their own goods Liaising with Sarah Teti to develop additional • ways to enhance Food Pantry Organizing food drives/donations with local • organizations 12
The “Special Events” Ministry • The Deacon point of contact for all Events that go on within FPC Organize fundraisers and events including: Conny Mandagi • Advent Angels at Christmas delivering over 250 • Kristina Scoglio • gifts to Children's Shelter and Assisted Living facilities June Young • Assist with Fall and Spring PW’s Rummage Sales • Help organize CLC Christmas luncheon and 2 nd • Hour’s as needed Assist with 30-Hour Famine weekend • 13
The “Helping Hands” Ministry • A group of Deacons who can be contacted to help out elderly or infirm members of FPC with light household tasks and rides to Church True kindness lies within the act of giving • Jonathan Fernandez • without the expectations of something in return Steven Hoffsommer • Our mission is to contribute to the fulfillment of a • need within our community Carey Kotake • To support to those who are in need with a • Sandra Laluw • helping hand Matthew Pajow • Providing transportation to Church; take • grocery shopping; assist with light chores in and around the house Will work with proposed Deacons Helping Hand • Auxiliary 14
The “Community Garden” Ministry • Community Garden is located on the back end of the ball field behind the Social Center. • There are 16 plots that are “rented” to interested members of the community All 16 plots have been filled for 2018 • Lindy Rutter • Continued Management moving Tom Yakowenko • • forward Determine plot expansion for 2018-19 • 15
The “Healthy Homebound” Ministry • Caring visits and sending cards Person-to-person ministry Heather Koball • • Share the love of Jesus Christ - Beverly Mahon • • compassionate attitude and prayer Robyn Smith (dedicated to • Visit members who cannot get to worship • sending cards) on a regular basis Visit members in hospitals, rehab • facilities, or nursing homes Send cards of caring – just to let people • know we are thinking of them Try to anticipate needs • 16
The “Whispering Knoll” Ministry • Whispering Knoll is an assisted living facility Majority of residents may have some physical limitations but are eager to attend and participate when Deacons Visit • Typically an average of 10 residents in attendance Monthly visits to Whispering Knoll to engage • Holly DiStefano • residents Laura Knecht • Historically we engage in trivia games with • Lisa Lussier • residents Norma Tambingon • Recently the Ministry has been focusing on • conversations with residents (where they have lived, high school and college memories, military service, families, etc.) Residents enjoy sharing their life experiences • with the Deacons 17
Youth Deacon Ministry (New for ‘18/’19) Youth Deacons are often encumbered with School commitments, so - we ask • that Youth Deacons focus on the following • Facebook Live Streaming of Worship • Once/month (or more if possible) Youth Deacons are asked to handle the live streaming of our Worship Service – (does NOT require their image on camera) • Youth Deacons can set their own schedule for this as long as they cover FBL at least once/month • Monthly Rotation • We ask that you sign up for at least one monthly rotation – that works for you • Addition of a specific Deacon Ministry, time permitting • Youth Deacons are invited add a Ministry that they are interested in as long as they are able to fulfill the needs of that Ministry 18
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