Bid id brie riefin ing se sessio ion: Request for r Acquis isit itio ion of f Onlin line In Inform rmatio ion Reso source Se Servi vices for r a Perio riod of 2 Years (R (RFB B 1940/2019) 29 May 2019
Co Content Objective 1. Scope (as per bid specification) 2. Technical mandatory requirements (as per bid specification) 3. Service Requirements (as per bid specification) 4. General 5. SITA SOC Ltd 2
1. . Obje jectiv ive Subscription to a Digital Legal Information Source for the Department of Defence (DOD) for a period of 24 months. SITA SOC Ltd 3
2. . Sc Scope (a (as s per r th the bid id sp specif ific icatio ion) The scope of work includes the following – The provisioning of a subscription service, delivering a digital, up-to-date, legal information source as specified in section 2.2. The scope of work excludes the Provisioning of physical or digital (i.e. CD or DVD) copies of the contents of the information source. SITA SOC Ltd 4
3. . Technic ical l mandatory ry requir irements (a (as s per r th the bid id sp specif ific icatio ion) Techn hnical l man mandatory y requir irements ts Sub ubstanti tiatin ting evid vidence of f com omplia liance Evid vidence reference (1) ) BIDDER EX EXPERIENCE AND CAPABILITY REQUIREMENTS Provide a letter of affirmation from Business or Government customers to whom the service was delivered or a sworn affidavit to this effect. Each The bidder must have provided a similar Digital Legal letter must be dated, signed and on a letterhead of the customer and Information Source for Subscription as described in indicates: Section 2.2 to at least one (1) customers during the past (a) The customer Company name and physical address; three (3) years. (b) Customer contact person’s name, telephone number and email address; (c) Services description; and (d) Service Start and End Date. Note: SITA reserves the right to verify information provided. (2) ) SER ERVICE REQUIREMENTS Complete and submit the Table below and provide a sworn affidavit as evidence to the following: The bidder must provide a Digital Legal Information Source for Subscription that meets the specifications as defined in Section 2.2. SITA SOC Ltd 5
4. . Se Servi vice Requir irements The successful bidder must provide a hosted subscription service, delivering a digital, up-to-date, legal information source that includes information regarding: South African Legislation (National and Provincial). The following information must be available: Indexes • Alphabetical Table of statutes • Chronological Table of statutes • Government Gazette Index • Quick guide Full text of Acts, Regulations (including amendments), cases and judgments. • Principal Acts and Regulations • Amendment Acts • Repealed Acts and Regulations • Bills Cross referencing (i.e. links) between records and references, and between records and other records, footnotes and relevant information. SITA SOC Ltd 6
5. . Se Servi vice Requir irements (c (cont. t. ) Government Gazettes (National and Provincial) of South Africa, 1910 to date. South African Law Reports. South African Criminal Law Reports. Constitutional Law (Law Reports). Labour Law (Law Reports). The bidder must ensure that the source is accessible via Microsoft Internet Explorer (MS IE) v11, with the following requirements: Access service – username and password are required. Ability to save content on a desktop for offline work. Ability to print content. Use Simultaneous access for unlimited registered Department of Defence (DOD) users. SITA SOC Ltd 7
6. . Se Servi vice Requir irements (c (cont. t. ) The Bidder must ensure that the subscription services includes the following: Continuous updates of the provided content. The content of updated information must be made available within 14 calendar days of publishing, while the content of previous versions remains accessible. A notification service on all feeds, changes and additions. Subscription support service. Search facility (standard and advanced) that covers all data bases. A daily “current awareness” service providing updates on: • News. • Legislation. • Case Law. A monitoring service, where specific acts can be selected from a list to be monitored. Email facility, i.e. the ability to send information from the information source’s site to a colleague. SITA SOC Ltd 8
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