Bay Area Prabasi Annual Day Presenta1on June 11, 2016 Agenda - PowerPoint PPT Presentation

Bay Area Prabasi Annual Day Presenta1on June 11, 2016

Agenda § Welcome § BOD status § Yearly events § Community Service § Challenges in 2015 § Volunteers § Durga Puja 2016 § NABC 2017 Update § New ConsHtuHon ImplementaHon Timeline § Financial Status § Q&A Page 2

Yearly Events 2015-16 q Successfully organized and executed the following events : q Durga Puja q Kali Puja q Saraswa1 Puja q Annual Day q Community Service : q Supported Orchard School students to purchase books and equipment q Supported students from James McEntee Academy to aQend Science camp “ Thanks to all donors who helped Prabasi for making the Community Service successful!!”

Community Service 2012-2015 Prabasi Community Service 2500 2000 1952 2000 1500 Dona1on($) 1050 1000 500 500 0 2012 2013 2014 2015 Dona1ons($) 500 1050 1952 2000 Year

Donor list for Community Service 2015 Donors Amount($) Indra ChaQerjee 100.00 Ranjit Chakravorty 100.00 Arghya Mukherjee 100.00 Tracy Haldar 100.00 Ashis Sengupta 750.00 Tara Khatua 200.00 Pradip Banerjee 100.00 Debashis Basu 200.00 Jayanta Panda 200.00 Subrata Dey 150.00 Grand Total 2000.00 Page 5

Challenges ▪ Expensive Facili1es ▪ General infla1on: Consumer price index in California up by approximately 3.5% in 2016 for San Francisco, Oakland and San Jose areas ▪ from 2012 to 2015- average increase in CPI is approximately 2.5% per year. ▪ Expenses key drivers – Overall increase in expenses in Facili1es costs, Ar1sts fees increase ( without good ar1sts membership renewal drops) and Food expenses increased by 10% ▪ Fiscal challenges – current model is only sustainable if we are able to raise $70-80K on top of membership fees; ▪ Please consider raising membership rates by at least 10% this year FY 2016-17 ▪ Membership rates were last raised in 2012.

Volunteers § Shortage of volunteers, we need more volunteers to enroll; § More cultural par1cipants than actual volunteers § Prabasi provides plagorm to adults and children. § Par1cipants esp. parents should volunteers at least during Puja (Mandatory for future par1cipants) § Members should help Board raising funds

Durga Puja -2016 New Durga Puja Venue : § Santa Clara County Fairground ( 10/7-9 ), 344 Tully Road, San Jose § New Durga ProHma Fund Raising Drive § Fund raised : $11301.78 § Gross Net Name Amount($) Amount($) Subrata Banerjee 501 486.17 Sarika Chaudhuri 100 96.8 Partha Sircar 200 193.9 Ashis Sengupta 501 486.17 Debashish ChaQerjee 1,001.00 971.67 Sagnik Nandy 201 194.87 Siddhartha Dasgupta 50 48.25 Subhen Khatua 100 96.8 Asok Sengupta 500 485.2 SUJIT CHAKRABORTY 200 193.9 suvanan duQa 100 96.8 Rajiv DuQa 200 193.9 Subhasis Saha 501 486.17 Bhaskar and Aulena 501 501 Abhijit and Rupa Niyogi 500 500 Pradip Banerjee 1000 1000 Arghya Mukherjee 201 201 Dakhina 5069.18 5069.18 Grand Total 11301.78 Page 8 Thanks Donors for the support

NABC 2017 Update MISSION • Promo1on of Bengali Culture and passing these to next genera1on • To generate surplus for increasing the cash reserves of Prabasi for future ac1vi1es and community ini1a1ves

NABC 2017 Update • Santa Clara ConvenHon Center – Contract signed- December, 2015 • Contract with CAB signed – March, 2016 • Steering Commidee Formed – 11/18/15 • FuncHonal OrganizaHon Structure –In Progress

Organiza1on Structure • NABC 2017 should be run and managed like a corpora1on • En1re event should be divided into subevents, like: opening ceremony, Business Forum, .., …, Closing Ceremony, etc. • Each subevent will be organized and managed by subevent Managers • Subevent Managers will work with Conveners and Advisory CommiQee to formulate their event programs • These event programs need to be approved by Execu1ve Steering CommiQee

Func1onal Areas • Awards & Recogni1on Dance Performance • (AWD) Publicity and Public • Rela1ons (PPR) • Exhibi1on (EXH) – Publica1ons (PUB) • Facili1es (FAC) – promo1on – Booth, Decora1on Registra1on (REG) • AVL, Facility Layout Seminars & Workshop • • Film Fes1val (FLM) (SEM) • Fund Raising (FND) Forums • • Food (FOOD) – Business • Hotel (HTL) – medical • Hospitality (HSP) Youth Programs (YTH) • • Performing Arts (PA ) Opening/Closing ceremony •

Steering CommiQee • Invite Public officials Treasurer Convener • Opens the event Advisory • CAB Interface Tara, Subrata Ashis, Pradip, Dipak, CAB Dipak+Argya Ashish da • Fund Raising Maitree, CAB • Interfaces with Other Orgs Program Manager Performance Facility Hotel OC/CC Hospitality Fund Raising Publicity Registra1on Art Sailen Saha & Ashish da Dalia & Anindya Tracy & Subrata Pradip & Tara Gourab & TBD Anupam & Abhijit (Bubai & Prasenjit) TBD Facility/ Scheduler Conven1on Registra1on Web Director VISA Kolkata/CAB Web page HyaQ Content Technical Raja Director Drama Hotel and Facility Local Community Registra1on Tourism Donors Theme Marriot leader Lay-out Director Gaurango Integra1on Classical Promo1on Communicate to ArHst Hospitality Security Grand sponsors Hilton Social network, Other orgs Raja (Hotel room, video Food, Local Transport, Guide Band/Song them to hall, medical) Technical Director Fund raising Indra Booths Business sponsor Alop for OC material Hospitality Booth PA Technical Content Decora1on Brochure/Adv Embassy Suite director management Workshop/Semi Hospitality Donors, Sponsors Forums Workshop / Food (Business and Award Ceremony Seminars Exhibi1on Medical) Dance Anirban & Steering Film Youth ( Shampa+TBD) Debangshu commiQee Ashish K & Prith Rana Dalia & TBD Subhankar & TBD nars Art Science Classical Award Medical Ar1st and Film > 24 years and Tech Grand selec1on Award Mohua and Argya Sponsor with ZeeTV 18 to 23 PoQery, Women’s Modern Opening AQendees Business etc Forum, & years day And other Literary, Film Director Visitors and Drama Workshop

Cons1tu1on-Key Changes Ø Three Types Of Membership : q Life Members q Vo-ng Members q Ac-ve members Ø Trusty Body Ø Execu/ve Body

New Cons1tu1on Implementa1on Timeline Process Steps Dates Finalize New Cons1tu1on July 15, 2016 ( approved by BOD and Legal ) Finalize Trustee Body August-October 31, 2016 Members Solicita1on for BOD November-December 22, 2016 applica1on Announcement of New BOD February, 2017 New Execu1ve Start July 1, 2017 NOTE : Interim BOD will be responsible for Prabasi acHviHes as per the ConsHtuHon .

Our Society “Excellence is the Best Defense”

Bay Area Prabasi Receipts Payments Status 2015-16 June 11, 2016

Financial Highlights of 2015-2016 ▪ Decrease in Membership Revenue YoY by 19% due to decrease in membership in spite of having very good programs both in Durga Puja and Kali Puja; record number of crowd in Durga Puja ; ▪ Decrease in Patron members and General members by 7% and 17% respectively YoY, ▪ Deficit incurred in 2014-15 primarily due to decrease in membership, coupled with increase in facilities cost, food cost, and expenses in connection with advance payment for facilities and artists. ▪ Approximately $14K advance payments for artists and facilities already made for 2015-2016 events from existing funds Page 18

Financial Posi1on review: Membership Status ➢ 2016- overall decline in membership compared to 2015. ➢ Remember 2015 was Highest membership in last 4 years( # of families) ➢ Decrease of Patron membership families by 7 % Y-o-Y ➢ Decrease in Annual Membership by 17% approximately Y-o-Y ➢ Average membership over last 6 years 132 Patron families, 144 Annual membership Page 19 families.

Financial Posi1on review: Collec1ons and Expenditure for YE June 30 2016 ( projected) Page 20

Bay Area Prabasi Ar1sts 2016 (Note: May change subject to Visa availability)

Durga Puja Ar1sts

Durga Puja Ar1sts

For KaliPuja - Kinjal ChaQerjee of Saregama fame

Membership Three Types - Life Members - To have consistency in suppor1ng Prabasi - Is a loyal to Prabasi’s ac1vi1es for number of years - Pays $5000 to become a Life member - Can qualify for Trustee Body Elec1on Vo-ng Members - To have consistency in suppor1ng Prabasi - Is loyal to Prabasi’s ac1vi1es for number of years - Has been a Prabasi member for at least three years back to back - Can qualify for Execu1ve Body Elec1on Ac-ve members - New to Bay Area and would like to try out a year membership - Not familiar with Prabasi’s structure and leadership - Excited about Prabasi’s cultural event for that par1cular year - Has to be a members for at least three years to be a Vo1ng member