BATH & NORTH EAST SOMERSET ALLOTMENT ASSOCIATION ANNUAL GENERAL MEETING 25th November 2020 Bath & North East Somerset ALLOTMENTS ASSOCIATION
AGENDA Welcome - Charlie Love 1. Apologies 2. Approval of the minutes of the AGM held on 26th November 2019 3. Matters arising from 2019 AGM minutes, not covered on the agenda 4. Key updates and Independent Examiners report 4.1. Treasurer 4.2. Membership secretary 4.3. Trading hut 5. Election of officers and site representatives 6. Any other business Appendix: A. Treasurer report B. Membership secretary report C. Trading hut report D. Planning officer report E. 2019 AGM action updates Bath & North East Somerset ALLOTMENTS ASSOCIATION 2
1. APOLOGIES Apologies received from:- • Anna Rutherford • Leslie Hynes • Desanka Rowell Ozim Bath & North East Somerset ALLOTMENTS ASSOCIATION 3
2. APPROVAL OF THE MINUTES OF THE AGM HELD ON 26 / 11 / 2019 Approval proposed by - Approval seconded by - 3. MATTERS ARISING FROM 2019 AGM MINUTES, NOT COVERED ON THE AGENDA Any topics to be raised ? Bath & North East Somerset ALLOTMENTS ASSOCIATION 4
4.1. KEY UPDATES AND INDEPENDENT EXAMINERS (IE) REPORTS - TREASURER Update from Judith Jordan Overall Position • Our finances are in a healthy state with a balance of over £6,000 in the bank • We seek to use this surplus to benefit members, in particular by supporting allotment improvement projects such as a new water trough at LCE • Work undertaken on allotment sites requires the approval by the Allotments Department of the Council and engagement of their approved contractors which often means a long wait for work to be completed Income and Expenditure • The vast majority of our income comes from membership subscriptions, the price of which has remained pegged at £6.50 for many years • Our main expenditure is on public liability insurance, events and web-based services • This year has been dominated by the Covid-19 pandemic which has prevented us organising our usual events like the Allotment Theatre, the Produce Show and guest speakers Bath & North East Somerset ALLOTMENTS ASSOCIATION 5
4.1. KEY UPDATES AND IE REPORTS - IE REPORT AND ACCEPTANCE OF ACCOUNTS - ALLOTMENT ASSOCIATION Approval proposed by - Approval seconded by - Bath & North East Somerset ALLOTMENTS ASSOCIATION 6
4.2. KEY UPDATES AND IE REPORTS - MEMBERSHIP SECRETARY Update from Judith Jordan • Membership for the year was 257 with 100 linked members • This represents very little change on the previous year • The turnover rate of members is around 15% with 35 leavers and 34 joiners • Most of those leaving cite ‘giving up the allotment’ as their main reason Bath & North East Somerset ALLOTMENTS ASSOCIATION 7
4.2. KEY UPDATES AND IE REPORTS - MEMBERSHIP SECRETARY Membership and the pandemic • Working on allotments has proved to be an invaluable activity during lockdown • Across the country there has been an increased demand for allotment plots and this has also been true in B&NES • There are now, (at least in theory) very few vacant plots on any of our sites and long waiting lists • Our members constitute less than a third of all plot-holders on sites so there is considerable scope for increasing membership • Membership offers great benefits, not least of which is the access to low cost supplies via the Trading Hut • Encouraging membership is more important that ever given • The financial pressure the Council is under due the loss of revenue from tourism, retail etc. due to the pandemic • The decrease in personnel in the Council allotments team • In order to make sure that we can lobby effectively and ensure the voice of plot-holders is heard Bath & North East Somerset ALLOTMENTS ASSOCIATION 8
4.3. KEY UPDATES AND IE REPORTS - TRADING HUT Update from Anne Love (Trading Hut sales) and Charlie Love (Trading Hut buyer) • Financially the Trading Hut is in a strong position, with an increased asset value, compared to the previous year • The Trading Hut closed in March due to lockdown but re-opened in May and the ‘Click and Collect’ system has proved very successful with sales increasing • Until something changes we envisage the ‘Click and Collect’ system remaining in place • Stock levels are currently back to normal though re-supplying during the year has been difficult • Kings Seed and Spring Potato and Onions orders were very successful in 2019-20 Bath & North East Somerset ALLOTMENTS ASSOCIATION 9
4.3. KEY UPDATES AND IE REPORTS - IE REPORT AND ACCEPTANCE OF ACCOUNTS - TRADING HUT Approval proposed by - Approval seconded by - Bath & North East Somerset ALLOTMENTS ASSOCIATION 10
5. ELECTION OF OFFICERS AND SITE REPRESENTATIVES - OFFICERS OFFICERS CANDIDATES NAME Chair Charlie Love Secretary Maria Humphries Membership Secretary Judith Jordan Treasurer Judith Jordan Planning Officer Jacky Wilkinson Publicity & Communications Officer Nikki Ruck Trading Hut (BOG representative) Kate Mills Trading Hut (Sales) Anne Love Trading Hut (Buyer) Charlie Love Approval proposed by - Approval seconded by - Bath & North East Somerset ALLOTMENTS ASSOCIATION 11
5. ELECTION OF OFFICERS AND SITE REPRESENTATIVES - SITE REPRESENTATIVES SITE CANDIDATES NAME SITE CANDIDATES NAME Abbey View Dagmar Charlton Hampton Row Catherine Parker Avon Park NO REPRESENTATIVE High Common Lucy Ashley Bloomfield Road Erica Draisey & Lyn Barham King Georges Road Maria Humphries & Andrew Baker Brookfield Park Lucy Ashley Larkhall NO REPRESENTATIVE Canal Gardens Christina Craig Lower Common East Anne Love & Jim Lee Claremont Road Francis Dowding & Sharon Lower Common West Rachel Lewis Dowding Combe Down Chris Pearce Lyncombe Hill Farm Steve Marshall Corston View Hillary Sheppard & Ron White Lyncombe Vale NO REPRESENTATIVE Eastfield Avenue NO REPRESENTATIVE Mendip Gardens Guy Bardoe Fairfield Park NO REPRESENTATIVE Monksdale Maria Humphries & Andrew Baker Fairfield Valley Louise Jones-Robinson Moorfields Kerry Rogers Foxhill NO REPRESENTATIVE Ring Common Peter Cray Approval proposed by - Approval seconded by - Bath & North East Somerset ALLOTMENTS ASSOCIATION 12
6. AOB TBC Bath & North East Somerset ALLOTMENTS ASSOCIATION 13
GUEST SPEAKER Sam Rudd will provide an update re the CropDrop initiative Bath & North East Somerset ALLOTMENTS ASSOCIATION 14
APPENDIX A. Treasurer report B. Membership secretary report C. Trading hut report D. Planning officer report E. 2019 AGM action updates Bath & North East Somerset ALLOTMENTS ASSOCIATION 15
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