Background Check & New System Training Background Checks - PowerPoint PPT Presentation

Background Check & New System Training

Background Checks • Staff/Temporary Policy • Rehires • Programs Involving Children (PIC) • International Employees U N I V E R S I T Y H U M A N R E S O U R C E S 1

One.IU I N D I A N A U N I V E R S I T Y 2

Employee Active Jobs Lookup Check to see if the employee has an active job U N I V E R S I T Y H U M A N R E S O U R C E S 3

HireRight Background Check System How long passwords are good for? U N I V E R S I T Y H U M A N R E S O U R C E S 4

Toggle to your Background Check Account I N D I A N A U N I V E R S I T Y 5

Lookup Employees Select View U N I V E R S I T Y H U M A N R E S O U R C E S 6

eQuest+ Checks Lookup • Utilize the IUIE 5 Year PIC Report • This will show the last date of any background check performed. • This is a rolling 5 year report I N D I A N A U N I V E R S I T Y 7

Tracking Statuses Checks move between tabs as they progress U N I V E R S I T Y H U M A N R E S O U R C E S 8

Order Summary The Final Grade Will Show on Completed Tab U N I V E R S I T Y H U M A N R E S O U R C E S 9

When to Order a Background Check • After a conditional offer of employment is accepted • Programs Involving Children • Do not order background checks on minors under the age of 18 U N I V E R S I T Y H U M A N R E S O U R C E S 10

Ordering a Background Check Select New Order U N I V E R S I T Y H U M A N R E S O U R C E S 11

Ordering a Background Check U N I V E R S I T Y H U M A N R E S O U R C E S 12

Ordering a Background Check 13

Indiana University Packages • Standard Check • Education Verification Only • Professional Credentials Only U N I V E R S I T Y H U M A N R E S O U R C E S 14

Criminal Background Check Package • SSN Validation • SSN Trace • County Criminal Records • Widescreen • National Sex Offender Registry U N I V E R S I T Y H U M A N R E S O U R C E S 15

Ordering a Background Check Be sure to select E-mail Applicant Option U N I V E R S I T Y H U M A N R E S O U R C E S 16

Ordering a Background Check Fill in the *Required Information U N I V E R S I T Y H U M A N R E S O U R C E S 17

Ordering a Background Check U N I V E R S I T Y H U M A N R E S O U R C E S 18

Position Category Position Type Determines Adjudicating Department I N D I A N A U N I V E R S I T Y 19

Ordering a Background Check I N D I A N A U N I V E R S I T Y 20

Canceling a Background Check I N D I A N A U N I V E R S I T Y 21

Canceling a Background Check I N D I A N A U N I V E R S I T Y 22

Background Check – Demo https://ows01.hireright.com/login/ I N D I A N A U N I V E R S I T Y 23

Applicant / Employee HireRight Portal • SSN • Criminal History • 7 Years of Address History • 10 – 15 Minutes U N I V E R S I T Y H U M A N R E S O U R C E S 24

Applicant E-mail U N I V E R S I T Y H U M A N R E S O U R C E S 25

Register Applicant can sign up for text alerts to follow progress of the Background Check U N I V E R S I T Y H U M A N R E S O U R C E S 26

Welcome Page U N I V E R S I T Y H U M A N R E S O U R C E S 27

Personal Information U N I V E R S I T Y H U M A N R E S O U R C E S 28

Current Mailing/Address Information U N I V E R S I T Y H U M A N R E S O U R C E S 29

Identification Data U N I V E R S I T Y H U M A N R E S O U R C E S 30

Addresses No gaps in address history U N I V E R S I T Y H U M A N R E S O U R C E S 31

Addresses No gaps in address history U N I V E R S I T Y H U M A N R E S O U R C E S 32

Applicant Self Reporting U N I V E R S I T Y H U M A N R E S O U R C E S 33

Admitted Criminal Admitted Criminal screen will only appear if “yes” was selected U N I V E R S I T Y H U M A N R E S O U R C E S 34

Admitted Criminal Admitted Criminal screen will only appear if “yes” was selected U N I V E R S I T Y H U M A N R E S O U R C E S 35

Information Review U N I V E R S I T Y H U M A N R E S O U R C E S 36

Disclosure 37

Disclosure 38

Authorization 39

Authorization 40

Completion Confirmation Page 41

Background Check Applicant Experience – Demo https://ows01.hireright.com/login/ I N D I A N A U N I V E R S I T Y 42

Report Grades • Meets Company Standards • Employment Only • PIC Only • Client Review Required • Pending Additional Information • Cancelled • Reviewed No Grade • Does Not Meet Company Standards U N I V E R S I T Y H U M A N R E S O U R C E S 43

Fair Credit Reporting Act • Disclosure & Consent/Authorization Form • Pre-Adverse Action Letter • Adverse Action Letter • Access to Report U N I V E R S I T Y H U M A N R E S O U R C E S 44

Background Check Cost ($$) • Base Cost - $22.45 • Education Verification - $9.30 • Credential Verification - $6.30 • Court Fees • CA, MN, OK, NY Letters U N I V E R S I T Y H U M A N R E S O U R C E S 45

International Background Checks • Will now be processed centrally • IU International Background Check Website • Allows you to determine if you need an international check • Allows you to submit a process request if you do I N D I A N A U N I V E R S I T Y 46

International Background Checks This site is NOT live yet, but will look similar to this screen shot I N D I A N A U N I V E R S I T Y 47

Batch Ordering • Initiators may request multiple checks at one time • Fill out template form yourself through HireRight • Find instructions on process at IUHR Background check training webpage I N D I A N A U N I V E R S I T Y 48

Turn Around Time (TAT) • Criminal Records • Limited Access Areas • Court closings or limited hours • Weather, current events, etc. U N I V E R S I T Y H U M A N R E S O U R C E S 49

Backgroundchecks.com • GIS owned company providing consumer website • Students & Volunteers (non- employees) • Programs Involving Children • Individual Orders & Pays U N I V E R S I T Y H U M A N R E S O U R C E S 50

General Changes – HireRight Platform • International background checks will now be handled/submitted centrally • In session chat help available • Applicant can track the checks progress via text message • HireRight Background Check platform is mobile friendly for applicants • Ability to reassign cases • Ability to cancel cases I N D I A N A U N I V E R S I T Y 51

TH THANK NK YOU QU QUESTIONS? I N D I A N A U N I V E R S I T Y 52